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Agenda

Cabinet and Commissioners' Decision Making Meeting
Monday, 16th October, 2017 10.00 a.m.

Venue: Town Hall, The Crofts, Moorgate Street, Rotherham. S60 2TH

Contact: James McLaughlin - Email: james.mclaughlin@rotherham.gov.uk (Tel. 01709 822477) 

Items
No. Item

1.

Apologies for Absence.

 

To receive apologies of any Member or Commissioner who is unable to attend the meeting.

2.

Declarations of Interest

 

To invite Councillors and Commissioners to declare any disclosable pecuniary interests or personal interests they may have in any matter which is to be considered at this meeting, to confirm the nature of those interests and whether they intend to leave the meeting for the consideration of the item.

3.

Questions from Members of the Public

 

To receive questions from members of the public who wish to ask a general question.

4.

Minutes of the previous meeting held on 11 September 2017 pdf icon PDF 118 KB

 

To receive the record of proceedings of the Cabinet and Commissioners’ Decision Making Meeting held on 11 September 2017.

5.

Exclusion of the Press and Public

 

Agenda Items 14 and 15 have exempt appendices. Therefore, if necessary when considering those items, the Chair will move the following resolution:-

 

That under Section 100(A) 4 of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12(A) of such Act indicated, as now amended by the Local Government (Access to Information) (Variation) Order 2006. 

DECISION FOR COMMISSIONER BRADWELL

6.

Child and Adolescent Mental Health Services (CAMHS) Section 75 Agreement pdf icon PDF 89 KB

 

Report of the Strategic Director of Children and Young People’s Services

 

Cabinet Member:     Councillor Watson (in advisory role)

Commissioner:         Bradwell

 

Recommendations:

 

1.    That a Section 75 agreement be established outlining commissioning arrangements and a pooled fund for the provision of Child and Adolescent Mental Health Services.

 

2.    That authority be delegated to the Strategic Director for Children’s Services to sign the Section 75 Agreement on behalf of the Rotherham Metropolitan Borough Council.

 

3.    That approval be given to the Council’s financial contribution into the pooled fund at the 2017/18 CAMHS budgeted cash limit.

Additional documents:

DECISIONS FOR CABINET

7.

Advice Services Review pdf icon PDF 98 KB

 

Report of the Assistant Chief Executive

 

Cabinet Member:     Councillor Read

Commissioner:         Ney (in advisory role)

 

Recommendations:

 

1.            That the outcomes of the review be noted.

 

2.            That approval be given to progress arrangements for advice services in Rotherham, including:

·         Co-design with voluntary sector organisations for services to be delivered by voluntary sector advice providers for three years commencing from April 2018;

·         That the scope of services to be delivered by the voluntary sector focus on provision in levels two and three of the advice model through core service level agreements to a total value of £240k per annum, with the provision for additional project based arrangements covering specific advice service demands and developments over the medium term;

·         Collaboration to produce an integrated model of advice provision across advice services including in-house provision effective from April 2019;

·         Commissioning and funding model options that will best provide flexibilities for service development over the medium term through a consortium approach in the voluntary sector; and

·         Identify as part of the Council’s Customer Services and Efficiency Programme, improvements to level one signposting and self-serve provision.

 

3.            That, subject to the achievement of the objectives of this approach, service level agreement(s) be entered into with voluntary sector providers, including the expectation of leverage of external funds; adoption of priorities; and performance arrangements.

 

4.            That the detailed arrangements be subject to annual review and participation in the further alignment and other developments of advice services in Rotherham in 2019.

 

 

8.

Special Educational Needs and Disability (SEND), Sufficiency and Increase in Educational Provision - Consultation pdf icon PDF 114 KB

 

Report of the Strategic Director of Children and Young People’s Services

 

Cabinet Member:     Councillor Watson

Commissioner:         Bradwell (in advisory role)

 

Recommendations:

 

1.    That approval be given for a period of focused consultation on proposals to increase Special Education Needs and Disability (SEND) provision across the Borough.

 

2.    That a further report be submitted in due course detailing the outcome of consultation and seeking approval of proposals.

Additional documents:

9.

Business Rates Discretionary Rate Relief for Small Businesses and Pubs pdf icon PDF 67 KB

 

Report of the Strategic Director of Finance and Customer Services

 

Cabinet Member:     Councillor Alam

Commissioner:         Ney (in advisory role)

 

Recommendations:

 

1.    That approval be given to the implementation of the Supporting Small Businesses and Support for Pubs discretionary Business Rates schemes.

 

2.    That the two schemes be implemented in accordance with guidance issued by the Department for Communities and Local Government.

Additional documents:

10.

Business Rates Discretionary Relief Application pdf icon PDF 64 KB

 

Report of the Strategic Director of Finance and Customer Services

 

Cabinet Member:     Councillor Alam

Commissioner:         Ney (in advisory role)

 

Recommendation:

 

That 100% discretionary rate relief be awarded to Chesterwood Trading Ltd for the period 1 April 2017 to 31 March 2018.

 

11.

Rotherham Side by Side - Housing Related Support Review pdf icon PDF 531 KB

 

Report of the Strategic Director of Adult Care and Housing

 

Cabinet Member:     Councillor Roche

Commissioner:         Ney (in advisory role)

 

Recommendations:

 

1.    That approval be given to the remodeling of the existing externally commissioned housing related support offer in Rotherham to deliver four Pathways of support to vulnerable people who are at risk of homelessness or are homeless as outlined in sections 4.0 to 4.2. The four pathways are;

 

·         Vulnerable Adults

·         Complex Need

·         Domestic Abuse

·         Young People and Young Parents

 

2.    That approval be given to the redefinition of the existing offender, single homeless, homeless families, and mental health client groups as Vulnerable Adults to better meet multiple needs and redefine the age range across Vulnerable Adults’ contracts to 21+ to prevent duplication of service.

 

3.    That approval be given to further efficiencies within the Vulnerable Adults pathway through the merger of 3 floating support services, currently providing 205 units in total, into one service providing 220 units.

 

4.    That approval be given to the creation of a pathway for people with Complex Needs based on a Housing First model to support 20 – 30 people with complex needs.  To achieve this, it is proposed that the Council renegotiate existing contracts of dispersed accommodation. As outlined in sections 4.18 to 4.22.

 

5.    That approval be given to the Domestic Abuse Pathway as a priority and that current funding will be protected, at this stage, as outlined in sections 4.23 to 4.34 and to extend the Rotherham Rise refuge contract for 18 months under an exemption from Contract Procedure Rules.

 

6.    That the joint commissioning of the Young People Pathway with the designated lead for Children and Young People and designated Adult Care and Housing commissioning lead be approved, as outlined in section 4.35 to 4.40 and the YWCA Yorkshire Fleming Gardens contract be extended for 18 months under an exemption from Contract Procedure Rules.

 

7.    That subject to the remaining efficiencies from the Vulnerable Adults Pathway being forthcoming an exemption from Contract Procedure Rules be granted for up to 18 months for the contracts currently provided by South Yorkshire Housing Association at Browning Court and Action Housing & Support Ltd at Elliott House. Further information relating to this approach is outlined in section 4.7 and Table 7.

 

8.    That the proposal to transfer the governance and ownership of the Learning Disabilities contract with KeyRing to the remit of the Head of Service for Learning Disabilities, following conclusion of recommended savings activity as outlined in section 5.1, be approved.

 

9.    That the existing Outcomes Framework for Housing Related Support be adapted as outlined in section 6 to better reflect the nature of the Pathways.

 

12.

Out of Area Cross Charging Policy for Sexual Health Services - Update 2017 pdf icon PDF 71 KB

 

Report of the Director of Public Health

 

Cabinet Member:     Councillor Roche

Commissioner:         Ney (in advisory role)

 

Recommendation:

 

That the changes to the out of area cross charging policy, which is based on the agreed regional approach endorsed by the Yorkshire and Humber Directors of Public Health Network be approved.

 

Additional documents:

13.

Transport for the North pdf icon PDF 72 KB

 

Report of the Strategic Director of Regeneration and Environment

 

Cabinet Member:     Councillor Lelliott

Commissioner:         Kenny (in advisory role)

 

Recommendation:- 

 

That Rotherham Metropolitan Borough Council formally consent under Section 102J of the Local Transport Act 2008 to the making by the Secretary of State of Regulations to establish Transport for the North (TfN) as a Sub-National Transport Body and giving TfN concurrent highway powers.

Additional documents:

14.

Swinton Town Centre Redevelopment - Development Brief and Acquisition of Integral Site pdf icon PDF 70 KB

 

Report of the Strategic Director of Regeneration and Environment

(Exempt Appendices)

 

Cabinet Member:     Councillor Lelliott

Commissioner:         Kenny (in advisory role)

 

Recommendations:

 

1.    That the content of the Development Brief for Swinton Town Centre and the proposed submission to developers with a view to obtaining design submissions be approved.

 

2.    That Council be recommended to approve the acquisition of the integral site forming part of the redevelopment site on the basis outlined in Exempt Appendix E, subject to the agreement of satisfactory terms, and that this acquisition is added to the Council’s Capital Programme 2017/18.

 

3.    That the Assistant Director for Planning, Regeneration and Transport be authorised to negotiate and agree the terms of the acquisition outlined in Appendix E.

 

4.    That the Assistant Director of Legal Services be authorised to complete the necessary documentation relating to the acquisition of the integral site.

 

 

Additional documents:

15.

Residential development of Millfold House, Sheffield Road car park and the former Henley's Garage site pdf icon PDF 99 KB

 

Report of the Strategic Director of Adult Care and Housing

(Exempt Appendices)

 

Cabinet Member:     Councillor Beck

Commissioner:         Kenny (in advisory role)

 

Recommendations:

 

1.    That approval be given for the Council act as the strategic housing enabler to develop Sheffield Road car park, Millfold House and the former Henley’s garage on Wellgate into residential accommodation.

 

2.    That the Assistant Director of Planning, Regeneration and Transport be authorised to purchase additional land, as set out in exempt appendices 3 and 4, to improve the scale of development potential.

 

3.    That expenditure on these acquisitions be capped at the limit set out in appendix 2, and be funded from resources allocated to the town centre regeneration programme.

 

4.    That officers be authorised to explore further possible acquisitions, to maximise the regenerative impact of these residential development schemes.

 

5.    That a further report be submitted setting out a detailed financial business case and development proposals.

 

Additional documents:

 

SHARON KEMP,

Chief Executive.