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Agenda and minutes

Cabinet Member for Culture and Tourism
Tuesday, 5th July, 2011 10.00 a.m.

Venue: Town Hall, Moorgate Street, Rotherham. S60 2TH

Contact: Debbie Bacon Ext. 22055 

Items
No. Item

1.

Minutes of the previous meeting of the Cabinet Member for Culture, Lifestyle, Sport and Tourism held on 21st June, 2011 pdf icon PDF 36 KB

Minutes:

Consideration was given to the minutes of the previous meeting of the Cabinet Member for Culture, Lifestyle, Sport and Tourism held on 21st June, 2011.

 

Resolved:-  That the minutes of the meeting of the Cabinet Member held on 21st June, 2011 be signed as a true record.

2.

Representations on Outside Bodies

 

TREETON MEMORIAL PLAYING FIELD TRUST

 

Following information received it is suggested that the representation on this Outside Body be realigned to the Rother Vale Ward only.

 

Nominations, therefore, recommended are Councillors Swift and R. S. Russell.

 

 

TREETON MINERS’ WELFARE BOWLING GREEN MANAGEMENT COMMITTEE

 

Councillors Nightingale, R. S. Russell and Swift (Ward No. 11 (Rother Vale))

Minutes:

Further to Minute No. F2 of the meeting held on 21st June, 2011 consideration was given to two requests for representation on outside bodies, one for amendment and one for approval.  These included:-

 

TREETON MEMORIAL PLAYING FIELD TRUST

 

Realignment to the Rother Vale Ward only so need to confirm Councillors Swift and R. S. Russell.

 

TREETON MINERS’ WELFARE BOWLING GREEN MANAGEMENT COMMITTEE

 

Councillors Nightingale, R. S. Russell and Swift (Ward No. 11 (Rother Vale))

 

Resolved:-  That the nominations be approved.

3.

Exclusion of the Press and Public.

The following items are likely to be considered in the absence of the press and public as being exempt under Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended March 2006) (information relates to finance and business affairs):-

Minutes:

Resolved, that under Section 100A(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act (as amended March, 2006 – information relates to finance and business affairs).

4.

Children Centres - Extension to Existing Contract to Enable Commissioning of the Service(s)

Minutes:

Consideration was given to a report presented by Claire Burton, Operational Commissioner, which set out details of how Rotherham’s Sure Start Children’s Centres were currently provided by School Governing bodies on behalf of the Local Authority through twenty-two individual contracts.

 

The current contracts were due to expire on the 31st August, 2011 (an extension having been agreed from the 31st March, 2011).  This extension was required to enable consultation on the preferred reshaping of Children’s Centres to take place.

 

A further seven months exemption from standing orders was required to Commission Children’s Centres and undertake an open competition one stage tendering process.  This would enable all tenderers responding to the advertisement being issued with tender documentation and all tenders received evaluated.  It was felt that this one stage procurement route was appropriate given the limited number of providers in the market.

 

Children’s Centres were Part A Services under the EU directives (as its not health, social care or support services) and, therefore, the timescale of the commissioning activity was affected. The costs of the Children’s Centres exceeded the threshold for the supply of services under EU procurement directives which also affected the timescales. This along with TUPE requirements would see the full commissioning activities taking place between June, 2011 and March, 2012 with a new contract(s) in place by the 1st April, 2012.

 

Discussion ensued on the best practice in this activity by other Local Authorities, savings versus quality, the achievements of Early Years, the need to remain focused on education, expected provider interest, workforce development and the need to ensure quality provision continued in the more deprived areas of the borough.

 

Resolved:-  That, in accordance with Standing Order 38 (exemptions from contract standing orders) the contract(s) be exempted for the delivery of Children’s Centres from the requirements of Standing Order 48 (contracts valued at £50,000 or more) for the period 31st August, 2011 until 31st March, 2012.

5.

Approval of Tender for Boston Castle Restoration

Minutes:

Consideration was given to a report presented by David Burton, Consultant, which sought authority to accept a tender for the restoration of Boston Castle, comprising the refurbishment of the existing castle, the provision of a new extension housing a new stairwell and lift, boiler room, storage space and toilet facilities, with marked space for eighteen cars including two accessible spaces, an open air event space in the existing courtyard, a new pedestrian entrance and access footpath to the Castle.

 

It was noted that planning permission and Listed Building Consent had now been approved by the Planning Board on the 30th June, 2011 subject to a number of conditions.

 

Resolved:-  (1)  That the negotiated tender submitted by the preferred tenderer dated 21st June, 2011 in the sum of £ 860,586.58 be accepted..

 

(2)  That the Director of Asset Management be empowered to issue a Letter of Acceptance to the preferred tenderer subject to a formal contract award.

6.

School Balances 2010/2011

Minutes:

Consideration was given to a report presented by Joanne Robertson, Finance Manager, which summarised the 2010/11 position on school balances. The overall school balance position showed a 9% fall from 2009/10, from £4.021m to £3.658m although balances across three of Rotherham’s schools sectors have risen this year. There were six schools with a balance exceeding the threshold of 8% set by the DCSF at the year ending 31st March, 2011. 

 

Reference was made to level of school balances comparisons with statistical neighbours and the movements in school delegated budgets 2010/11 to 2011/12.

 

Discussion ensued on the reasons for the carry forward requests by schools and further information on the forecasted budgets by schools was welcomed.

 

Resolved:-  That the overall position in Rotherham of school balances be noted.