DESIGN AND SUPERVISION OF HIGHWAY RELATED SCHEMES
 

1.0   PURPOSE

To define how to control the design process in respect to highway related new works schemes in order to ensure that the client's brief is met and relevant statutory and technical requirements are complied with.

2.0   SCOPE

This procedure covers all design activities for highway related new works schemes in the Schemes and Partnerships section of Streetpride Service and applies to all design staff.

3.0   REFERENCES

3.1  BS EN ISO 9001:2000 – Clause 7.3.

3.2  Quality Manual

3.3  Department for Transport Standards and Advice Notes

3.4  National safety standards including the Construction Design and Management Regulations and the Health and Safety Act.

3.5  Various publications in the highway design field such as Traffic Advisory Leaflets, manufacturers manuals, design software and web-sites.

3.6  RMBC Standard details.

3.7  NRASWA – The New Roads and Street Works Act.

3.8  CDM - Construction (Design and Management) Regulations 1994.

4.0   RESPONSIBILITIES

4.1  The Head of Streetpride Service is responsible for approving this procedure, and for any changes in policy and/or practices in relation to this procedure. 

4.2   The Schemes and Partnerships Manager is responsible for implementing, controlling and monitoring the adherence to this procedure.

4.3   All Schemes and Partnerships highways staff are responsible for complying with this procedure.

5.0   DEFINITIONS

5.1  DMRB – Design Manual for Roads and Bridges

6.0             PROCEDURE

6.1         Project Set Up

6.1.1  Receive brief from client including; scheme objectives, budget and timescales along with other relevant scheme information.

6.1.2  Set up a scheme file number, project coding number and associated project coding and control sheets.  Establish a ‘scheme general file’ and ‘scheme health and safety’ file. Assign project to design engineer or design team to carry out.

6.1.3  F10 initial notification form for the HSE (if required) shall be completed at this time and sent on to the HSE in accordance with EDS/SP/PR/036. Copies of this notification and all other documentation and checklists associated with EDS/SP/PR/036 and general health and safety issues should be stored on the scheme health and safety file.

6.2         Design Input

6.2.1  Ensure that the brief is complete by liaising with the client and ensure liaison continues throughout the design process.  Find all utility information and seek confirmation of their requirements. Carry out a site visit/survey.  Check site and area for other constraints i.e. bus route, schools, shops, drainage, lighting, bollards etc. (see design checklist SP/041/F3) ­

6.3         Design

6.3.1  The scheme shall be designed utilising current design standards and codes of practice such as the DMRB, Traffic Advisory Leaflets, RMBC Standard Details etc.

6.3.2  Check whether additional design input is required from street lighting, traffic signals, drainage etc. Ensure early involvement from delivery teams in order that they can contribute towards the design process. Ensure continuous updates to estimates of outturn costs and delivery timescales/programmes, taking account of EDS/SP/PR/043 – issuing of schemes and the timescales involved. Ensure that the design is amended in response to any accepted recommendations from stage 2 safety audits.

6.3.3  Designs, design changes and decisions, relaxations and departures from standards, shall be stored on the scheme general file together with calculations, correspondence, meeting minutes, details of interested parties, costs estimates and bills of quantities, and other pertinent day to day notes. 

6.4         Design Output

6.4.1  The designer shall produce adequate information for the scheme to be constructed.  This may consist of contract documents, drawings, computer data, schedules, reports, etc. Drawings and calculations shall be checked.

6.4.2  Once the design is complete the designer shall produce scheme drawings, and update the cost estimate and draft programme /estimated works duration for the Clients' approval.  Amendments to the drawings/estimate/programme are to be carried out where appropriate.

6.4.3  Documents and drawings shall be prepared and controlled as described in the   general procedures.

6.4.4  Before completion of the design drawings,  the designer arranges a meeting with designers in the Network Management Unit to identify any highway repair or maintenance issues or  works associated with the area affected by the proposed scheme which might compliment the proposed scheme. Subject to funding being available, the designer arranges for such works to be implemented - if possible at the same time as the proposed scheme to ensure joined-up working across Streetpride.           

6.5         Issuing of Work

6.5.1  After the scheme has been approved for construction, the works are issued as  work instruction EDS/SP/PR/43.

The designer  'goes the extra mile' by using the site inspection checklist SP/039/F65 and inspecting the site and the immediate surrounds for defects. The designer instructs other Council teams  as appropriate to undertake repairs and improvements as necessary in order to compliment the proposed scheme.

If the defects relate to a third  party's property (e.g. Utility Company's equipment, boundary walls, overhanging vegetation etc),  the designer passes the necessary details  to the Community Delivery or Network Management Unit as appropriate  to take enforcement action to rectify the defects thereby complimenting the proposed scheme

Advice should be offered by the designer as to whether these repair or maintenance works should be carried out before, during  or after the works for the main scheme.

7.0   RELATED FORMS AND SCHEDULES

SP/041/F3 – Design Checklist

SP/039/F65 - Site Inspection Checklist