Decision details

Decision Title

Officer Decision Record to award Call Off arrangement(s) referenced here on in as a Work Order(s) to We Are With You (WY) via the Non-core Framework Agreement to deliver the additional activities required in the utilisation of the Supplemental Substance Misuse Treatment and Recovery Grant 2024/25.

Date of Decision:

5^th March 2024

Decision Maker:

(Including Job Title)

Ian Spicer – Strategic Director of Adults, Housing & Public Health

Specific Delegation:

(If any)

Under Section 4C3 of the Responsibilities for Functions document (App 9 of the Constitution) the Strategic Director of Adult Care, Housing and Public Health is authorised to discharge executive functions through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including: -

3. Public Health (a) Commissioning and Quality (b) Health Improvement (c) Health Intelligence (d) Health Protection

Brief Description of Decision:

The officer decision confirms the decision to award Work Order(s) to the total value of £446,055.12 to the substance misuse treatment provider WY via the Non-Core Framework. This funding is from the Supplementary Substance Misuse Treatment & Recovery Grant (SSMTRG). The Work Order delivery period commenced 1^st of April 2024 and will expire 31st March 2025.

The Work Order is required to deliver specific activities in the utilisation of the SSMTRG.

Details of the Work Order awarded will be made available on the Council’s contracts register, Contracts Finder and Find a Tender.

Reasons for the Decision:

The decision is being made in accordance with the Council’s Constitution Appendix 1, Executive Procedure Rules, Part 3, 7(4)(i) decisions which are a direct consequence of implementing a previous key decision and were contemplated by the decision maker when the original key decision was made;

The decision is made in order to deliver the additional service capacity described in the Cabinet paper of July 2022. WY are the Councils sole provider of the pathway for Alcohol and Drugs services.

The Core Contract and Non-Core Framework were awarded following an openly advertised competitive procurement process undertaken in line with the Social and Other Specific Services provision of the Public Contract Regulations 2015 (as amended) (PCR’s). The award of the Work Order uses the Non-Core Framework, which permits the commissioning of additional activity as described.

The services specified in the Work Order are health and social care services that fall within the procurement regime established by the Health Care Services (Provider Selection Regime) Regulations 2023 (PSR Regs) that came into effect on 1^st January 2024.

Although this decision is made after the 1^{st of} January 2024, the Officer has been advised that the saving transitional arrangements set out in Regulation 29(3) of the PSR Regs will apply to it and that they are satisfied. It follows that although the contract has been called off under a framework agreement made under the PCR’s, it is valid under the PSR Regs.

Details of alternative options considered and rejected:

Any alternative procurement procedure would need to comply with the requirements of the PSR Regs. This would require an entirely new procurement under the terms of the PSR Regs and entail considerable delay.  Only the proposed arrangements using the existing framework agreement will meet the requirements of the PSR Regs transitional arrangements and enable delivery of the services within the required time frame.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

 None

Reports or parts of reports considered

DLT paper on Officer Decision Record to award a Call Off arrangement referenced as a ‘Work Order’ to We Are With You (WY) via the Non-core Framework Agreement, to deliver the additional activities required in the utilisation of the Supplemental Substance Misuse Treatment and Recovery Grant 2024/25.

Approved by Ian Spicer, Strategic Director of Adults, Housing and Public Health.