Decision details

Tree Services

Decision Maker: Strategic Director of Regeneration and Environment

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: No

Purpose:

To award the Tree Service contract to  Acorn Environmental Group and enter into any necessary documentation to affect the award of the contract. The supplier has been procured in compliance with the Council’s Procurement Rules, and all necessary due diligence has been carried out by the Council Officers. Acorn Environmental Group is the recommended option based on the collective quality, price and responses given within the tender. The evaluation and moderation phase undertaken by Officers scored them highest in comparison to other tender(s) submitted.

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

28th October 2024

Title:

Tree Services

Decision Maker:

(Including Job Title)

Andrew Bramidge

Strategic Director, Regeneration & Environment

Specific Delegation:

(If any)

Strategic Director has a general power to make council contracts, including the power to determine select lists of tenderers, to accept tenders and to award contracts.

Brief Description of Decision:

To approve the procurement of a suitable tree maintenance contractor for an initial period of 4 years with a optional extension period of 2 years, from 9th January 2025, following an open procurement exercise and subsequent tender evaluation process. The estimated value of this contract is £2,000,000 during the contract period.

Reasons for the Decision:

To ensure that the Council is properly able to manage its tree stock, thereby reducing safety risks to the public and the financial and reputational risk to the Council.

 

Details of alternative options considered and rejected:

An alternative in-house maintenance model was considered and rejected for economic reasons.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

 

Reports or parts of reports considered

22-122 Tree Services Tender Evaluation Report

 

I certify that this is a true record of the executive decision to enter into contract for the procurement of services related to tree works with Acorn Environmental Group.

Signed by the Decision Maker  

Dated: 28th October, 2024

 

Name: Andrew Bramidge                    

Job Title: Strategic Director, Regeneration & Environment

Publication date: 30/10/2024

Date of decision: 30/10/2024

Accompanying Documents: