Decision details

Date of Decision:

21^st October 2025

Title:

Procurement of a corporate virtual compute solution

Decision Maker: (Including Job Title)

Luke Sayers; Assistant Director of Customer, Information and Digital Services (CIDS)

Details of Specific Delegation

or Delegation

contained in the relevant Sub- Scheme of Delegation.

Sub-Scheme of Delegation - Strategic Director of Finance and Customer Services

Procurement

(c) To make decisions in relation to commissioning and procurement activity. Such activity should be carried out in accordance with the Finance and Procurement Procedure Rules.

Page 16 refers.

Decision:

To award a 5-year contract, and appoint CAE Technology Limited to provide the Council with a replacement compute solution, at a value of £994,387.58.

Reasons for the Decision:

Following evaluation of the procurement options against the Council’s requirements, the Council decided to make a direct award via Yorkshire Purchasing Organisation (YPO) framework; Network Connectivity and Telecommunication Solutions 2; Lot 2 - Local Area Network (LAN) Services; framework reference 1229.

Details of alternative options considered and rejected:

Above threshold open tender process and a further competition process under the same YPO framework as referenced above [1229] were both considered and discounted due to the time it would take to complete the procurement process which would not meet the Council’s timeline for replacement.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

No conflicts of interest raised

Dispensations Granted:

(If any)

N/A

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

N/A

Dispensations Granted:

(If any)

N/A

Reports or parts of reports relevant to the decision being taken:

The procurement business case was used to outline the approach and make the decision.