Decision details

Date of Decision:

10^th of June 2026

Title:

Refuse collection vehicle purchase – Fleet Replacement Plan

Decision Maker:

(Including Job Title)

Sam Barstow - Service Director, Community Safety and Street Scene

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Sub Scheme of Delegation - Executive Director of Regeneration and Environment provides authority to the Service Director as follows at page 3:-

3. In respect of procurement, contract administration and best value: In accordance with Financial and Procurement Procedure Rules, matters relating to the specification for works, goods and services, the seeking of estimates, quotations and tenders, the evaluation of the same and acceptance of tenders relating to contracts for works, goods and services in accordance with approved budgets or supplementary estimates.

Decision:

To award a contract for the replacement of 16 Refuse Collection vehicles at a value of circa £4,000,000, following a procurement process.

Reasons for the Decision:

The decision is necessary in order to support the day-to-day delivery of the service by ensuring assets remain fit for purpose. The decision is based on an approved procurement process.

Details of alternative options considered and rejected:

Consideration has been given to not replacing the vehicles.  This option has been rejected due to the need to maintain service delivery.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports relevant to the decision being taken:

Tender report - exempt