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Decision details

(R&E) Garden Waste / Additional Bin Permit Stickers

Decision Maker: Strategic Director of Regeneration and Environment

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: No

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

 

05/02/2020

Decision Maker:

(Including Job Title)

 

Tom Smith – Assistant Director R&E

Specific Delegation:

(If any)

 

 

Brief Description of Decision:

 

 

The Council’s spend in this area was non-compliant with the Public Contracts Regulations 2015 and the Councils own Finance and Procurement Procedure Rules. An exemption had been submitted in late 2018 following unprecedented take-up of the garden waste scheme. However, this was never formally approved.

 

As there continues to be an on-going need for bin permit stickers following the successful roll-out of the payable garden waste scheme with spend in the region of £90,000 per annum, work was undertaken with the waste service to develop a specification and tender documentation with the objective of awarding a compliant framework agreement for up to 4 years.

 

After a full Tender and evaluation process the successful bidder was Euro Label Printers Ltd ( Louise Hayter Procurement Manager has supplied a full report)

Reasons for the Decision:

 

 

After the evaluation was complete Euro Label Printers scored a total of 95.91

This was split with a Quality score of 35.91 and Price Score of 60

This bid by Euro Label Printers was a clear winner on the summary scores.

Following the evaluation for this tender, it is the recommendation of the project team that as a Council we enter into a contract with Euro Label Printers Ltd, T/A Permiserv

Details of alternative options considered and rejected:

 

Concrete Track Solutions UK Ltd -  Score 44.10

Enhanced Marketing Group Ltd -  Score 62.32

Priory Business Group – Score N/A

SD Civil Engineering – Score – 51.21

 

Recommended Score Euro Label Printers – 95.91

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

 

None

Dispensations Granted:

(If any)

 

None

Reports or parts of reports considered

 

 

Tender evaluation Report has been Supplied by the Procurement Manager Louise Hayter

 

I certify that this is a true record of the executive decision in relation to the selection of a framework agreement for garden waste and additional bin permit stickers.

 

Signed by the Decision Maker     

Date: 5th February 2020

Name: Tom Smith TS Signature

Job Title: Assistant Director Community Safety and Street Scene

 

Publication date: 05/02/2020

Date of decision: 05/02/2020

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