Decision Maker: Strategic Director of Regeneration and Environment
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: No
Award of the Supply of Plants, Trees and Shrubs contract as per the tender framework process. Decision will be made by Sam Barstow, Assistant Director Community Safety and Street Scene.
ROTHERHAM METROPOLITAN BOROUGH COUNCIL
RECORD OF OFFICER EXECUTIVE DECISION
Date of Decision: |
2nd February 2024 |
Title: |
22-148 Supply of Plants, Trees And Shrubs |
Decision Maker: (Including Job Title) |
Sam Barstow Assistant Director, Community Safety And Street Scene |
Specific Delegation: (If any) |
Group delegations and priorities:
Under orders of responsibility – Assistant Director Sam Barstow has the delegated responsibility to authorise award of the 22-148 Supply of Plants, Trees and Shrubs contract under section 3 - 4 - 7:
3. In respect of procurement, contract administration and best value:
In accordance with Financial and Procurement Procedure Rules, matters relating to the specification for works, goods and services, the seeking of estimates, quotations and tenders, the evaluation of the same and acceptance of tenders relating to contracts for works, goods and services in accordance with approved budgets or supplementary estimates
- Where a contract for support and maintenance is renewed within five years of the original contract, -authority to award such a contract.
7. Other functions
Any function not otherwise reserved to the full Council, the Cabinet, a committee of the Cabinet, a member of the Cabinet, a joint committee discharging executive functions or another local authority, relevant to the Assistant Director’s portfolio.
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Brief Description of Decision: |
Following on from the evaluation process for this tender its recommended that the award for the Plants., Trees and Shrubs contract be awarded to J A Jones & Sons
Estimated Contract cost over the 4 year period of the contract is up to £400,000 but this could varying dependent on job requirements.
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Reasons for the Decision: |
The tenderers schedule or rates are a considerable increase compared to the previous contract and expected due to the current climate, however these additional costs generally are made up and charged to capital projects and external clients and will be factored in when tenders are produced. |
Details of alternative options considered and rejected: |
The procurement of plants, trees and shrubs is fundamental for the council to carry out numerous planned schemes with no inhouse alternative no other options were considered |
Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision: |
No conflicts of interest. |
Dispensations Granted: (If any) |
None
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Reports or parts of reports considered |
None |
I certify that this is a true record of the executive decision to ….
Signed by the Decision Maker
Dated: 12th February, 2024
Name: Sam Barstow
Job Title: Assistant Director, Community Safety & Street Scene
Publication date: 15/02/2024
Date of decision: 15/02/2024