Decision details

Date of Decision:

13^th February 2024

Title:

Riverside Gardens, Corporation Street & Upper Millgate Contract Award (Stage 1 Design)

Decision Maker:

(Including Job Title)

Simon Moss

Assistant Director, Planning, Regeneration & Transport

Regeneration & Environment

Specific Delegation:

(If any)

Within the Council’s constitution the Strategic Director for Regeneration and Environment has the following delegated powers: -

Contract Standing Orders; Section 41.2:

In relation to their Directorates, each Strategic Director has a general power to make council contracts, including the power to determine select lists of tenderers, to accept tenders and to award contracts.  This is subsequently delegated to Assistant Directors in the sub-scheme of delegation

Brief Description of Decision:

Award to C R Reynolds of the first stage of a two-stage design and build contract for the delivery of works in relation to Riverside Gardens, Corporation Street and Upper Millgate, to undertake detailed design and costing exercise. Outcome production of a Tender Evaluation Report for review before a further decision required to proceed to stage 2, construction.

Reasons for the Decision:

Having previously undertaken a competitive tender process for the Riverside Gardens scheme that ended in a failed procurement, the decision to add the Corporation Street/Upper Millgate scheme to make the offer more attractive to the market and explore a way to engage with a contractor via direct award to work up the detailed design and cost was approved.

Details of alternative options considered and rejected:

Market engagement with the YORCivil2 Contractors has previously been undertaken and the proceeding tender exercise for Riverside Gardens failed.  Feedback from the contractors who withdrew from the tender highlighted the risks associated with the project design, the level of information provided had not been sufficient for them to adequately quantify some of the risks associated with the project to give a firm construction price at tender stage. 

As a result of this feedback, it was proposed that a 2 stage Design and Build direct award from the new Civils framework (YORCivil3) be followed to allow for the designs and costs to be worked up with a contractor for approval before committing to the build.

Timings now align allowing the inclusion of the Corporation Street/Upper Millgate scheme into the tender making it more practical and attractive to the market to group them as one contract.

Failure to proceed with this appointment will result in delays or failure to deliver the Levelling Up/Future High Streets funded Riverside Gardens, Corporation Street & Upper Millgate scheme.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

n/a

Dispensations Granted:

(If any)

n/a

Reports or parts of reports considered

21 June 2021 Cabinet – Town Centre Masterplan Implementation –

Minute 11 (1) That Cabinet approve the implementation work of Town Centre public realm improvements on Effingham Street and Howard Street (Phase 2) and Upper Millgate and Forge Island Riverside Gardens (Phase 3), utilising secured grant funding as part of the Council’s Future High Streets Fund bid.

16 May 2022 Cabinet – Town Deal and Levelling Up Fund: Update and Implementation –

Minute 149 (3)Agree to the implementation of all projects within the Town Deal and Levelling Up Fund programmes as summarised in Appendix 1, to be detailed in forthcoming project specific Full Business Cases.

Procurement Business Case