Decision details

Date of Decision:

Friday 22nd March 2024

Title:

HR & Payroll System Contract (Procurement reference 22- 107)

Decision Maker: (Including Job Title)

Jo Brown, Assistant Chief Executive

Details of Specific Cabinet Delegation or Delegation contained in the relevant Sub- Scheme of Delegation.

Detail of Delegation

SECTION 4C2: ASSISTANT CHIEF EXECUTIVE – DELEGATED EXECUTIVE FUNCTIONS The Assistant

Chief Executive is authorised to discharge executive functions in relation to:- 4. Human Resources.

Decision:

To award a contract to Softcat (sub-contacting to MHR) for the provision of a Support and Maintenance contract for the incumbent iTrent HR & Payroll system.

This contract has been awarded via a further competition process run on the Crown Commercial Services (CCS)

RM6194 Back Office Software framework, with a five-year term running until 31st March 2029.

Reasons for the Decision:

Access to an appropriate HR and Payroll platform to support the provisions of internal HR and Payroll services, alongside existing traded services, is essential for the Authority.

Continued access to the existing platform provides a stable way forward, without incurring substantial migration cost and disruption.

Details of alternative options considered and rejected:

In accordance with the Council’s FPPRs, a procurement business case was completed and reviewed by Senior Stakeholders, including Finance, Legal, HR, and signed-off by the Assistant Chief Executive.

No further evaluation report is necessary in these circumstances.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker

which relates to the decision:

There are no known conflicts of interest (personal or financial) with any of the individuals involved in the development of this award.

The Cabinet Member for Corporate Services has been consulted.

Dispensations Granted:

(If any)

None.

Reports or parts of reports considered

As part of the procurement process, the below documents have been completed and approved:

·       Procurement Business Case (January2024)

·       Tender Evaluation Report (14th  March2024)