Decision details

Minibus Purchase - Fleet Replacement Plan

Decision Maker: Strategic Director of Regeneration and Environment

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: No

Purpose:

Secure the purchase of 20 minibuses for service use, that meet the required technical specification and procurement evaluation criteria to release c.£1.86M of approved funding to fulfil the requirements of the Fleet Replacement Plan.

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

14th January 2025

Title:

Minibus Purchase – Fleet Replacement Plan

Decision Maker:

(Including Job Title)

Sam Barstow 

Assistant Director Community Safety and Street Scene 

Specific Delegation:

(If any)

As per the Constitution and the Regeneration and Environment Sub-scheme of Delegation: 

 

The discharge of any executive function not otherwise reserved to the full Council, the Cabinet, a committee of the Cabinet, a member of the Cabinet, a joint committee discharging executive functions 

 

Brief Description of Decision:

Secure the purchase of 20 minibuses that meet the required technical specification and procurement evaluation criteria to release c.£1.86m of approved funding to fulfil the requirements of the Fleet Replacement Plan.

Reasons for the Decision:

As set out in the Cabinet report dated 20th March 2023 - To act on deliverables outlined in The Fleet Replacement Plan

 

Details of alternative options considered and rejected:

The alternatives considered and rejected were:

  • Continue to hire the required vehicles at costs of circa £278,595 per annum. This option was rejected due to the ambition of the Fleet Replacement Plan to remove the dependence on hire companies and the potential risks to budgets and service delivery involved.
  • Purchase battery electric vehicles. This option was rejected as significant additional funding would be required for this option to support the vehicles, necessary infrastructure, and maintenance.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

 

Reports or parts of reports considered

PublicreportspackMonday20March2023

Procurement Business Case

 

I certify that this is a true record of the executive decision to purchase 20 minibuses as per the Fleet Replacement Programme

 

Signed by the Decision Maker  

Dated: 14th January 2025

 

Name: Sam Barstow                  

Job Title: Assistant Director, Community Safety & Street Scene

 

 

Publication date: 17/01/2025

Date of decision: 17/01/2025

Accompanying Documents: