Decision details

Date of Decision:

15^th August 2025

Title:

Corporate Data Backup Solution

Decision Maker:

(Including Job Title)

Luke Sayers; Assistant Director of Customer, Information and Digital Services (CIDS)

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Executive functions – Procurement (c) To make decisions in relation to commissioning and procurement activity. Such activity should be carried out in accordance with the Finance and Procurement Procedure Rules.

Decision:

To award a 3-year contract and appoint Phoenix Software Ltd to provide the Council’s Corporate data backup solution, at a value of £727,815.

Reasons for the Decision:

Following evaluation of the procurement options against the Council’s requirements, the Council decided to run a further competition via the HealthTrust Europe (HtE) framework; Enterprise Level ICT Digital Technology Solutions 2023 (ComIT 3 – Complete IT 3); Framework Reference 2023/S 000-007857. Following evaluation of compliant tender submissions, Phoenix Software Ltd was determined the most economically advantageous.

Details of alternative options considered and rejected:

An alternative procurement framework (Commercial Services Group Ltd) was considered an option, however, a further competition under this framework was not considered viable due to the complexity and time implications of engaging 24-suppliers in a further competition which would delay the evaluation process, conflicting with the required procurement timeline.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

No conflicts of interest raised

Dispensations Granted:

(If any)

Add details of any dispensation granted to a member who was consulted by the Cabinet Member in respect of a disclosable pecuniary interest or a personal interest.

If you require any assistance with regard to this, please contact the Governance Team.

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

Add any details of conflicts of interest here.

Dispensations Granted:

(If any)

N/A

Reports or parts of reports relevant to the decision being taken:

The procurement business case was used to determine and agree the most appropriate procurement route. The tender evaluation process and accompanying report was used to make the decision.