Issue - meetings

- presentation by Kate Green, Policy Officer

Tom Cray, Strategic Director for Neighbourhood and Adult Services, gave a presentation outlining a proposed Performance Management Framework, which represented the aims and priorities of the Health and Wellbeing Board.  The proposed Framework sought to track progress against national outcome framework measures without overshadowing locally agreed priorities.

The proposed Performance Management Framework took into account the priorities and strategies of: -

·        Rotherham’s Joint Strategic Needs Assessment’s Priority Measures: -

1) Starting Well;

2) Developing Well;

3) Living and Working Well;

4) Aging Well. 

·        Health and Wellbeing Board’s Priorities: -

o       Smoking;

o       Alcohol;

o       Obesity;          

o       (Dementia).

·        Rotherham Partnership Priorities (as part of the ‘Poverty’ work-steam): - 

o       NEETS;

o       Fuel Poverty.

The suggested reporting mechanisms in the proposed Performance Management Framework were: -

·        Exception reporting based on the Board’s ‘Priority Measures’;

o       Form and frequency needed to be agreed.

·        Not all outcomes from the national Frameworks had to be reported or considered if they were not deemed to be local priorities based on the evidence available (JSNA);

·        Other national measures were managed through other partnership/organisational arrangements.

It was intended that the proposed Partnership Framework would: -

·        Contain SMART targets and action plans;

·        There would be accountable lead managers for all measures;

·        There would be a reporting and communication framework:

·        All measures would be monitored and reported to the right people (across agencies);

·        ‘Exception Reporting’ to the Health and Wellbeing Board; 

·        Enable challenge and problem solving at all levels;

·        Address poor performance quickly and effectively.

Implementation of the Performance Management Framework: -

·        Reports on the progress against all ‘Priority Measures’ would be considered at each Board meeting;

·        One Priority Measure for scrutiny and problem solving would be the focus of each meeting;

·        A quarterly report on national outcome measures, shared outcomes and customer experience would be provided. 

Discussion ensued and the following issues were raised: -

·        Six themes could be taken two per quarterly meeting;

·        Theme Leads to be invited to the meeting to contribute to the discussion;

·        There was support for the addition of dementia as the sixth theme;

·        Children’s issues, and impact on children, to be considered throughout the themes;

·        A thread from conception to end of life should be represented throughout the consideration of each theme;

·        Cultural differences and needs should be reflected.   

The Board confirmed their agreement to the proposed Health and Wellbeing Performance Management Framework with the addition of information in relation to children’s voice and cultural issues. 

Resolved: -  (1) That the proposed Performance Management Framework be agreed with the additions discussed. 

(2)  That each meeting of the Health and Wellbeing Board consider two themes (smoking, alcohol, obesity, dementia, NEETS and fuel poverty), with the theme’s lead officer invited to attend the relevant meeting.