Issue - meetings

Commissioner Manzie to present

Commissioner Manzie presented a report incorporating the actions and updates thereon agreed at the workshop held on 19^th March and subsequent discussions held with Chris Edwards, Clinical Commissioning Group.

There had been discussions with the Leader of the Council regarding Councillor Roche, Advisory Cabinet Member for Health and Wellbeing, becoming the Chairman of the Board and Julie Kitlowski, Chair of the Clinical Commissioning Group to act as Vice-Chair.   Role descriptions and protocols would be developed.

The proposed changes were welcomed by Board members and, although a standing Committee of the Council, it now felt that it was a true partnership Board.

Discussion ensued on the membership of the Board.  When the Board had been set up originally, the membership had been very prescriptive with some partners being “full” members and others not.  It was felt that providers should be “full” members but declare an interest wherever appropriate.  The Board needed to focus on its priorities and required proper representation.

The Board also needed to align with the Children and Young People’s and Adult Safeguarding Boards as per the national guidance.  This would be discussed further in the next item. 

Resolved:-  (1)  That meetings of the Board move locations from the Council Chamber.

(2)  That Board meetings be held every 2 months (6 core meetings a year), the format to be agreed depending upon issues at the time, but with the opportunity to call special meetings in the month inbetween.

(3)  That agendas for the meeting be contributed to by any partner with the Council’s Managing Director and Clinical Commissioning Group Chief Officer to sign off.

(4)  That further work be carried out on the secretariat arrangements between the Council’s Democratic Services, Resources and Public Health Teams.

(5)  That more formal agenda setting discussions take place with planned single issue meetings on items of major importance.

(6)  That the Council report back to the Board on possible Vice-Chairing or Co-Chairing of the Board by the Chair of the Clinical Commissioning Group working with the Advisory Cabinet Member for Health and Wellbeing.

(7)  That the future format of the Health and Wellbeing Board items be discussed with the Secretariat.

(8)  That consideration be given to the membership taking into account the Statute setting up Health and Wellbeing Boards.

(9)  That Declarations of Interest be included on future agendas.