Issue - meetings

Minutes of meeting held on 8^th March, 2017

The minutes of the previous meeting of the Health and Wellbeing Board, held on 8^th March, 2017, were considered.

Matters arising updates were provided in relation to the following items:-

Minute No. 60(3) (Adult Care Development Programme (Better Care Fund), it was not known if the Sub-Group had met as yet.

Action:-  AnneMarie Lubanski to follow up

Minute No. 60(4) (Better Care Fund) should read “Draft” Plan.

Minute No. 61(b), it was noted that no comments had been received with regard to the new protocol development between the two Rotherham Safeguarding Boards (Adults and Children’s), the Health and Wellbeing Board, the Safer Rotherham Partnership and the Children and Young People’s Partnership. 

Accordingly, the Board approved the protocol.

Minute No. 61(c), it was noted that a launch of the ‘I Age Well’ online resource was taking place on 12^th July at the New York Stadium which was a tool to help individuals map and manage their ageing journey. 

The Healthy Ageing Framework had been re-submitted to the Older People’s Forum on 8^th March who had helped in its development.  Feedback from members of the public had been received to make it more friendly and easy to read. 

The Active for Health 12 month evaluation had taken place and a poster presentation was to take place on the progress of the programme.

Minute No. 67 (Loneliness and Isolation), it was noted that the working group had met twice with a provisional date of 19^th September for a workshop session.  The aim of the session was to bring together all interested organisations to look at the work already taking place and identifying any gaps.

Resolved:- That the minutes of the meeting held on 8^th March, 2017, be approved as a correct record subject to the correction of Debbie Smith in the list of observers stating RDaSH and not Rotherham NHS Foundation Trust.

Minutes of meeting held on 11^th January, 2017

The minutes of the previous meeting of the Health and Wellbeing Board, held on 11^th January, 2017, were considered.

Matters arising updates were provided in relation to the following items:-

(a) (Minute 50) – all sponsors and lead officers for the Health and Wellbeing Strategy have been notified of the timetable in respect of the action plans for the five Strategy Aims being presented to the next meeting of this Board, to be held on 17th May, 2017.

(b) (Minute 50) – it was noted that a new protocol had been developed between the two Rotherham Safeguarding Boards (ie: Adults and Children’s) and the Health and Wellbeing Board, the Safer Rotherham Partnership and the Children and Young People’s Partnership. This protocol was currently being considered by each of the Partnership Boards and would be circulated for comment and feedback after the meeting. Comments were requested to be sent to   kate.green@rotherham.gov.uk  by 31 March 2017.

(c) (Minute 50) - it was noted that work was underway to identify what was currently being delivered in relation to ‘all-age friendly’ communities.  An update on this matter would be provided at the next meeting of the Health and Wellbeing Board, to be held on 17th May, 2017.

(d) (Minute 52(4)) – Both Tony Clabby and Janet Wheatley had now been advised of the key messages for engagement in respect of the Regional Sustainability and Transformation Plan and the Rotherham Place Plan.

(e) (Minute 55) The Rotherham Carers’ Strategy – the requested discussions had now taken place between the Borough Council’s Adult Social Care Service and the Rotherham Foundation Trust concerning the procedures for identifying ‘hidden’ carers upon admission to hospital. There had also been a suggestion that the Carers’ Strategy should be officially launched.

(f) (Minute 56) Rotherham Public Mental Health and Wellbeing Strategy 2017-2020 – members of the Board had been asked for nominations to join the multi-agency working group to develop the action plan for this Strategy. A number of nominations had been received already and any others should be sent to  kate.green@rotherham.gov.uk.

Resolved:- That the minutes of the meeting held on 11^th January, 2017, be approved as a correct record.

Minutes of meeting held on 16^th November, 2016

Minutes of meeting held on 21^st September, 2016

The minutes of the previous meeting of the Health and Wellbeing Board, held on 21st September, 2016, were considered.

Matters arising updates were provided in relation to the following items -

Arising from Minute No. 24(2)  (Health and Wellbeing Strategy), it was noted that the Executive Group felt that plans should be ready for all 5 strategic aims so that progress could be made.

Arising from Minute No. 28(4) (Safeguarding Children Annual Report), the Executive Group had considered the issue of reporting to the Local Safeguarding Board but had not felt that was the correct process.  Board members were reminded that discussions had taken place on the governance and the relationship between the Board and the Local Safeguarding Board and the Safeguarding Adults Board both of which were statutory Boards and independent. 

Sharon Kemp reported that she was to meet with the Independent Chairs of both Boards with regard to their respective roles and governance.  The comments made by the Board would be fed into the meeting as well as the previous discussions. 

Arising from Minute No. 31 (Update from Self-Assessment Workshop), it was noted a report would be submitted to the next meeting.

It needed to be clear that there was only one discussion on Care Navigators and from the Health and Primary care setting perspective.

It was also important that the Task and Finish Group met as soon as possible and included public involvement in Board meetings as part of their discussions.

Resolved:-  (1)  That the minutes of the previous meeting of the Board, held on 21st September, 2016, be approved as a correct record.

(2)  That Sharon Kemp report back to the Board on the outcome of her discussions with the Independent Chairs of the Local Safeguarding Adults and Safeguarding Children’s Boards.

Action:-  Sharon Kemp

Minutes of meeting held on 13^th July, 2016

The minutes of the previous meeting of the Health and Wellbeing Board, held on 13^th July, 2016, were considered.

Resolved:-  That the minutes of the previous meeting of the Board, held on 13^th July, 2016, be approved as a correct record with the inclusion of Councillor Watson’s apologies.

Minutes of meeting held on 1^st June, 2016

Resolved:-  That the minutes of the meeting held on 1st June, 2016, be approved as a correct record. 

Minutes of the previous meeting held on 14^th April, 2016

Consideration was given to the previous meeting held on 14^th April, 2016.

Resolved:-  (1)  That the minutes be noted.

(2).  That with regard to the Access to GPs Review:-

(a)  that the action taken, with the majority of the actions either now completed or incorporated within the Interim GP Strategy, be noted;

(b)  that a further update be received from the Clinical Commissioning Group in 2017 on the outcomes measures once the GP Strategy had had time to embed.

(3)  That with regard to the Urinary Incontinence Review:-

(a)  the response to the Review and progress to date be noted;

(b)  that information be submitted regarding the training roll out and when the website had been completed so that the Review could be signed off as complete.

(4)  That with regard to the draft Carers Strategy:-

(a)  the monitoring of the implementation of the action plan be included in the work programme of this Select Commission;

(b)  that the Select Commission have the opportunity to comment on the final draft including the action plan prior to sign off.

(5)  That with regard to the CAMHS Review:-

(a)  that a further progress report be submitted in 6 months;

(b)  that the outcomes of the Voice and Influence Review be submitted to this Select Commission and the Youth Cabinet.

Arising from Minute No.9 (CAMHS Review), it was reported that the staff recruitment was due to be completed by the end of June.  There would then be further work and consultation on developing the care pathways which would involve consultation with stakeholders.

Within the Public Health Annual Report there were sections on CAMHS going forward and emphasis for the future which required the restructuring to take place and, therefore, implications if it slowed down.  It was important that the Select Commission were kept up-to-date with progress.

Minutes of meeting held on 20^th April, 2016

The minutes of the previous meeting of the Health and Wellbeing Board, held on 20^th April, 2016, were considered.

Matters arising updates were provided in relation to the following items -

(i) Minute No. 69 (reference to previous minutes) – the ‘Let’s get Rotherham Active’ event had taken place on 11^th May, 2016, at which 68 people had attended.  Feedback had been positive.  The outcome of the event and next steps were being considered by an officer meeting on 14^th June and would be shared with the Board at a later date.

(ii) Minute No. 71 (Health and Wellbeing Strategy) – there was steady progress being made with the preparation of the Strategy with the Health and Wellbeing Steering Group meeting monthly since March to support the progress.  There was, however, an urgent need for a lead officer to be identified to work alongside Richard Cullen GP on aim 1 of the Strategy. 

(iii) Minute No. 75(a) (Health and Wellbeing Board Self-Assessment) – the self-assessment event would be taking place on the day of this Board’s next meeting, Wednesday 13^th July 2016;

It was noted that the Board meeting would be an extended meeting to 12.00 Noon.  The first part of the meeting, 9.00-9.30 a.m. was to conduct normal business and open to the public and observers; from 9.30 a.m. the meeting would be a closed facilitated session.

Resolved:-  That the minutes of the previous meeting of the Board, held on 20^th April, 2016, be approved as a correct record.

Minutes of meeting held on 24^th February, 2016

Resolved:-  That the minutes of the meeting held on 24^th February, 2016, be approved as a correct record subject to the following clerical amendments:-

Minute No. 56 (Update on the Health and Wellbeing Strategy Implementation)

“It was noted that a lead officer from Voluntary Action Rotherham had now been identified for aim 2 by Ian Thomas as the Board sponsor and Janet Wheatley”

Arising from Minute No. 63 (Transforming Services for People with a Learning Disability and/or Autism), it was noted that discussions had taken place between the CCG and the Council.  As from 1^st April, 2016, the threshold had changed and the diagnostic tool adjusted the IQ to 70 rather than 50.

Arising from Minute No. 62 (Adult Safeguarding Strategy), Julie Kitlowski reported that GP practices were aligning themselves to care homes which would improve the Health input and be more alert to any possible issues.

A meeting had taken place to discuss the issue and ensure that the CCG had early warnings of any concerns.

Arising from Minute No. 65 (Rotherham Get Active Event), it was noted that so far 50 had registered for the event.  There were 10 further places available and anyone interested should contact Kate Green as soon as possible.

Tony Clabby also raised the possibility of receiving the minutes as soon as possible following a Board meeting rather than waiting for the next agenda.

Resolved:-  That the draft minutes be circulated to Board members as soon as possible after a meeting.

Action:-  Democratic Services

Minutes of meeting held on 13^th January, 2016

The minutes of the previous meeting of the Health and Wellbeing Board were considered.

Matters arising updates were provided in relation to the following: -

Minute No. 45 (For Information) – Councillor Roche reported that there would be a review/refresh of the content relating to Physical Activity, which would be agreed by the end of March.  A meeting for headteachers to discuss the Rotherham Suicide and Self harm Community Response Plan  had now been arranged; Councillor Roche had requested that the attendance and format of the meeting be reviewed to ensure that it had good attendance and engagement and alternative meetings be pursued if not. 

Rotherham’s representatives at the 11^th March event in York for Health and Wellbeing Board Members and Support Officers would be Councillors Roche and Sansome, J. Kitlowski, K. Haines, T. Clabby and K. Green. 

Under Minute No. 46 (Update on the Health and Wellbeing Strategy Implementation) it was noted that the Children and Young People’s Services Directorate had identified a Lead and this would be nominated by the full Council. 

Resolved:-  That the minutes of the meeting held on 13^th January, 2016, be approved as a correct record.

Minutes of meeting held on 25^th November, 2015

Resolved:-  That the minutes of the meetings held on 25^th November, 2015, be approved as a correct record.

Arising from Minute No. 34 (Communications), it was noted that an update would be given at the next meeting regarding the refresh of the Board’s website.

Arising from Minute No. 37 (Suicide Prevention and Self-Harm), it was noted that meetings had taken place with 2 individual Head Teachers but not at the collective Head Teachers meeting.  Commissioner Manzie undertook to raise this issue with the Head of School Effectiveness Service.

It was also noted that 2 training programmes had been publicised.  Firstly the Applied Suicide Intervention Skills training to be held on 10^th and 11^th March, 2016 and secondly the Safe Talk Training to be held on 12^th and 26^th February, 2015.  Both programme were to be held at the Brinsworth Training Centre.  They were open to the general public as well as employers.

An All Members seminar was to be held on 5^th April, 2016, on this issue.

Minutes of meeting held on 26^th August and notes of meeting held on 30^th September, 2015

Resolved:-  That the minutes of the meetings held on 26^th August and 30^th September, 2015, be approved as a correct record subject to the correction of Conrad Woreham to Conrad Wareham.

Further to Minute No. 16(b), it was reported that confirmation had been received from NHS England that the CaMHS Transformation Plan had been fully signed off.

Resolved:-  That the minutes of the meeting held on 8^th July, 2015, be approved as a correct record.

The Chairman drew attention to the following matters :-

(a)  Street Play – Board Members had been invited to a Health and Wellbeing Seminar to be held in Leeds on 21^st September, 2015 by Play England.

The objective of the seminar was to support Health and Wellbeing and Transport stakeholders from across the North to understand how Street Play was helping to achieve Public Health outcomes in the community.  The project was growing with residents in 35 local authority areas now being supported to activate Street Play in their community and more than 300 streets closed by residents for street play sessions every week in England.

(b)  CaMHS were currently implementing its Transformation Plan and would need to be signed off by the Board and the CCG.  The Board would hopefully do this at its 30^th September meeting

(c)  The British Medical Association had issued a press release on 10^th August regarding GP numbers and recruitment in the context of introducing 7 day working. 

The Health Select Commission had carried out a Scrutiny Review on Access to GPs (Minute No. 10 of 8^th July refers).  Councillor Sansome, Chair of the Select Commission, offered to circulate a copy of the Commission’s final report to Board members.

Julie Kitlowski reported that Jacqui Tuffnell, Primary Care Co-Commissioning Team, was to attend a future Board meeting and present the CCG Strategy on how to attempt to manage this serious problem both nationally and locally.  The Strategy would talk about how other professionals could/should be used to step into the workforce until the appropriate number of GPs were trained/recruited.  Rotherham in theory, in terms of numbers, was not under number.

A wider issue the Board ought to consider was how to make Rotherham a more attractive place to live and work not just for GPs but Public Health professionals, teachers, social workers etc.

(d)  A letter had been drafted to the Local Government Association in relation to their offer for support on health and social care (Minute No. 11 of 8^th July refers).  The Chair and Vice was to meet with the Systems Specialist Group in September.

(e)  It was noted that the Adult Social Services Working Party had arranged a series of visits including North-East Lincs and Barnsley to see good practice.  An invitation to join the visits had been extended to the Health Select Commission and to Board members.

(f)  It was noted that consultation on Drugs and Alcohol Public Expenditure had commenced with details on the website.  Terri Roche would ascertain if partners had been notified of the revised timetable.

(Following the meeting it was established that consultation would be commencing with key stakeholders on 7^th September which would include Board members, the Safer Rotherham Partnership, providers of Drugs and Alcohol Services in Rotherham, GPs, Pharmacists, LMC and LPC members, Service User Forum, Commissioning  ...  view the full minutes text for item 16