Agenda and minutes

The minutes of a meeting held on 15^th February, 2005 were agreed as a correct record.

- to report details of the Implementation of the Records Management Programme

Further to Minute No. B137 of a meeting of the Cabinet held on 26^th January, 2005, consideration was given to a report of the Strategic Leader Culture, Leisure and Lifelong Learning on the development and implementation of a Records Management programme.

This commitment by Rotherham MBC stems from both legislative and regulatory obligations, and recognition of the need for efficient and effective conduct of Council business. 

An essential element in the development of a Records Management programme, and the Records Centre as an integral part of this commitment, is the adoption of a policy governing implementation and operation.  Programme Area representatives on the Records Management Group have taken responsibility for this process.

The key driver for this programme is the legislative obligations under the Freedom of Information Act 2000.

Reference was made to the work of the E-Government Board and good practice guidance.

The meeting accepted that many issues will develop as work progresses, in particular the need for electronic records management.

Resolved:-  (1)  That the Records Management Policy Statement, and, in support of that policy the Records Management Awareness Guidance document,  be submitted for  approval by Cabinet, it being recognised that together these documents are essential to the development and implementation of a Records Management programme across the Authority.

(2)  That a progress report be submitted to a future meeting.

Resolved:-  That, further to Minute No. 167 of a meeting of the Cabinet Member, Education, Culture and Leisure services held on 1^st March, 2005, Councillor Thirlwall be nominated to serve on the above Committee.

The following item is likely to be considered in the absence of the press and public as being exempt under Paragraph 8 of Part 1 of Schedule 12A to the Local Government Act 1972:-

Resolved:-  That, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 8 of Part 1 of Schedule 12A to the Local Government Act 1972 (details of expenditure proposed to be incurred under any particular contract).

- to seek approval to accept a tender for an extension to provide four classrooms at Sitwell JuniorSchool

Consideration was given to a report of the Executive Director, Economic and Development Services which sought approval to accept a tender for an extension to provide four classrooms at SitwellJunior School.

This work includes the removal of two existing mobile classroom blocks upon completion of the extension.

Resolved:-  That the tender submitted by Wildgoose Construction Limited dated 28^th February 2005, with a Target Cost of £632,547.35 and a Guaranteed Maximum Price of £697,384.72 be accepted.