Agenda and minutes

Venue: Town Hall, Moorgate Street, Rotherham. S60 2TH

Contact: Debbie Pons, Principal Democratic Services Officer 

Items
No. Item

1.

ELECTION OF CHAIRMAN.

 

To elect a Chairman for the ensuing Municipal Year.

Minutes:

Resolved:- That Councillor Lindsay Pitchley be elected Chairman of the Rotherham Borough Council for the ensuing Municipal Year and that she be entitled to the style of Mayor by virtue of Section 245(1) of the Local Government Act 1972.

 

Mover:- Councillor Taylor                         Seconder:- Councillor Russell

 

Councillor Pitchley thereupon made and subscribed the statutory declaration of acceptance of office.

 

(Councillor Pitchley assumed the Chair)

 

2.

VOTE OF THANKS TO THE RETIRING MAYOR (COUNCILLOR MAGGI CLARK)

 

To pass a vote of thanks to the retiring Mayor.

Minutes:

Resolved:- That  the Council  tender its  sincere  thanks to  Councillor Maggi Clark for the  excellent manner in  which she has carried out all her duties as Mayor of the Metropolitan Borough of Rotherham and that the best thanks of this Council be recorded for the kind and admirable way in which Mr. Peter Clark performed the duties of Mayor’s Consort.

 

Mover:-  Councillor Read               Seconder:-  Councillor Atkin

 

3.

ELECTION OF VICE-CHAIRMAN.

 

To elect a Vice-Chairman for the ensuing Municipal Year.

Minutes:

Resolved:- That Councillor Rose Keenan be elected Vice-Chairman of the Rotherham Borough Council for the ensuing Municipal Year and that she be entitled to the style of Deputy Mayor by virtue of section 245(1) of the Local Government Act 1972.

 

Mover:-           Councillor Jones                 Seconder:-  Councillor Clark

 

Councillor Keenan thereupon made and subscribed the statutory declaration of acceptance of office.

 

4.

VOTE OF THANKS TO THE RETIRING DEPUTY MAYOR (MR. CHRISTOPHER MIDDLETON)

 

To pass a vote of thanks to the retiring Deputy Mayor.

Minutes:

Resolved:- That  the Council  tender its  sincere  thanks to  Mr. Christopher Middleton for the  excellent manner in  which he has carried out all his duties as Deputy Mayor of the Metropolitan Borough of Rotherham and that the best thanks of this Council be recorded for the kind and admirable way in which Mrs. Anne Middleton performed the duties of Deputy Mayoress.

 

 Mover:-  Councillor Read              Seconder:-  Councillor Clark

 

5.

ANNOUNCEMENTS

 

To consider any announcements by the Mayor or the Leader.

Minutes:

The Leader of the Council announced the membership of the new Cabinet following the municipal elections held on 5 May 2016:

 

Portfolio                                                        Cabinet Member

 

Leader of the Council                                 Councillor Chris Read

 

Deputy Leader of the Council                   Councillor Gordon Watson

& Children’s Services

 

Adult Social Care & Health                                    Councillor David Roche

 

Corporate Services & Budgeting              Councillor Saghir Alam

 

Housing                                                         Councillor Dominic Beck

 

Jobs and the Local Economy                    Councillor Denise Lelliott

 

Neighbourhood Working & Cultural        Councillor Taiba Yasseen

Services

 

Waste, Roads & Community Safety         Councillor Emma Hoddinott

6.

APOLOGIES FOR ABSENCE

 

To receive the apologies of any Member who is unable to attend the meeting.

Minutes:

The Chief Executive reported that apologies for absence had been received from Councillors Albiston, Buckley, Cowles, Evans, Finnie, Hague and Senior.

7.

PETITIONS

 

To report on any petitions received by the Council.

Minutes:

The Chief Executive reported that no petitions had been received.

8.

COMMUNICATIONS

 

Any communication received by the Mayor or Chief Executive which relates to a recommendation of the Cabinet or a committee which was received after the relevant meeting.

Minutes:

No communications had been received.

9.

DECLARATIONS OF INTEREST

 

To invite Councillors to declare any disclosable pecuniary interests or personal interests they may have in any matter which is to be considered at this meeting, to confirm the nature of those interests and whether they intend to leave the meeting for the consideration of the item.

Minutes:

There were no declarations of interest.

10.

MINUTES OF THE PREVIOUS COUNCIL MEETING pdf icon PDF 286 KB

 

To receive the record of proceedings of the ordinary meeting of the Council held on 2nd March, 2016 and to approve the accuracy thereof.

Additional documents:

Minutes:

Resolved:-     That the minutes of the meeting of the Council held on 2 March 2016 be approved as a true and correct record of the proceedings.

11.

MINUTES OF THE CABINET AND COMMISSIONERS' DECISION MAKING MEETINGS pdf icon PDF 93 KB

 

To receive and consider reports, minutes and recommendations of the Cabinet/Commissioners’ Decision Making Meetings held on 14th March and 11th April, 2016.

 

Recommendations from 11th April, 2016:-

 

A recommendation from Cabinet in respect of the constitutional amendments arising from the Governance Review, which are enclosed as Appendix 1 to the minutes of the meeting, will require determination by Council.

 

To confirm the minutes as a true record.

Additional documents:

Minutes:

Resolved:-    

 

(1)   That, subject to the amendment of minute 64 by the deletion of the word “consider” and the addition of the word “approve”, the minutes and recommendations of the Cabinet and Commissioners’ Decision Making Meetings held on 14 March and 11 April 2016 be approved.

 

(2)   That the Council approve the following amendments to the Constitution:

 

a)        The Democratic Services Manager be instructed to consider on an annual basis whether any of the policies in the policy framework set out in Article 3 of the Constitution are due for review or renewal and to liaise with the Council’s officers to ensure that any such policies are brought to Council for consideration.

 

b)        Article 7(3) of the Constitution shall be amended so as to read:

 

     “The Leader will be a councillor elected to the position of Leader by the Council at its annual meeting for a term of four years, or until the day of the first annual meeting of the Council held after the expiry of their term of office as a councillor, if the latter is a shorter period. He or she will hold office until

·                he or she resigns from the office; or

·                he or she is no longer a councillor; or

·                he or she is removed from office by resolution of the Council, whereupon his or her term of office as leader shall end on the day of that Council meeting.“

 

c)     “Executive Procedure Rule 7(2) be amended so as to read:

 

(1)            The Assistant Director of Legal Services will arrange for the monthly publication of the plan of key decisions covering the forthcoming 2 months and shall circulate a copy of the plan to all councillors”.

 

d)     Overview and Scrutiny Procedure Rule 14(4) be amended so as to read:

 

“4) The Chair of Overview and Scrutiny Board must agree both that the decision proposed is reasonable in all the circumstances and to it being treated as a matter of urgency. The leader of the main opposition group shall be consulted on any decision to designate a Cabinet decision as urgent.”

 

e)     A new Article 8(2A) shall be inserted into the Overview and Scrutiny Procedure Rules which shall read:

 

“(2A) The Overview and Scrutiny Management Board shall consider the plan of key decisions referred to in Rule 7 of the Executive Procedure Rules on a regular basis and shall identify decisions to be scrutinised and shall also meet prior to each meeting of the Cabinet to consider what recommendations to make to the Cabinet in respect of matters on the agenda for the Cabinet meeting.

 

f)      That a Constitution Working Group with the same elected member representation as the Governance Working Member’s Group be established with responsibility for:

·                Reviewing the scheme of delegation to officers

·                Carrying out an annual review of the operation of the Constitution

·                Reviewing the arrangements for recording Council decision making on-line

·                Reporting back to Cabinet on these issues with a view to Cabinet making recommendations to Council

 

g)     Paragraph (2) of Schedule  ...  view the full minutes text for item 11.

12.

QUESTIONS BY MEMBERS

 

To receive questions by Members of the Council submitted in accordance with Standing Order 7(7). Questions must be submitted to the Chief Executive no later than 10.00 a.m. on Tuesday, 17th May, 2016.

Minutes:

The Chief Executive reported that there were no questions submitted by Members in accordance with Standing Order 7(7).

13.

MOTIONS

 

No motions have been received by the Proper Officer, pursuant to Standing Order 10(4). The deadline for the receipt of Motions was 10.00 a.m. on Tuesday, 12th May, 2016.

Minutes:

The Chief Executive reported that no motions had been received in accordance with Standing Order 10(4).

14.

REPORT OF THE RETURNING OFFICER - BOROUGH ELECTION RESULTS pdf icon PDF 25 KB

 

To consider the results of the persons elected as Members of the Council at the election held on 5th May, 2016.

Minutes:

The Returning Officer reported that the persons indicated below had been elected Members of the Council at the election held on 5 May 2016:-

 

Forename (s)

Surname

Ward

No of  votes polled

Jonathan Charles

Ireland

Anston and Woodsetts

1183

Clive Robert

Jepson

Anston and Woodsetts

1240

Katherine Martha

Wilson Velez

Anston and Woodsetts

1038

Mohammed Saghir

Alam

Boston Castle

1662

Rose Margaret

McNeely

Boston Castle

1843

Taiba Khatoon

Yasseen

Boston Castle

1626

Alan

Buckley

Brinsworth and Catcliffe

1764

Andrew Scott

Roddison

Brinsworth and Catcliffe

1288

Nigel Gary

Simpson

Brinsworth and Catcliffe

1190

Ian Kenneth

Finnie

Dinnington

954

Jeanette Martin

Mallinder

Dinnington

913

Simon Andrew

Tweed

Dinnington

1012

Jennifer Mary

Andrews

Hellaby

1233

Brian

Cutts

Hellaby

1324

Richard Arthur John

Turner

Hellaby

1406

Michael Stuart

Elliott

Holderness

1208

Lyndsay

Pitchley

Holderness

1679

Robert Paul

Taylor

Holderness

1382

Denise

Lelliott

Hoober

1363

David John

Roche

Hoober

1204

Brian

Steele

Hoober

1185

Margaret

Clark

Keppel

1270

David

Cutts

Keppel

1227

Paul

Hague

Keppel

1153

Christine

Beaumont

Maltby

1181

Richard

Price

Maltby

984

Amy

Rushforth

Maltby

1037

Robert

Bird

Rawmarsh

1387

Sandra

Marriott

Rawmarsh

1100

David Roy

Sheppard

Rawmarsh

1234

Leon

Allcock

Rother Vale

996

Amy Caroline

Brookes

Rother Vale

1240

Robert John

Walsh

Rother Vale

1146

Wendy

Cooksey

Rotherham East

1336

Deborah

Fenwick-Green

Rotherham East

1053

Tajamal

Khan

Rotherham East

1301

Patricia Anne

Jarvis

Rotherham West

1552

Ian Paul

Jones

Rotherham West

1589

Eve Rose

Keenan

Rotherham West

1387

Steven

Marles

Silverwood

1157

Alan Derek

Napper

Silverwood

1170

Gwendoline Ann

Russell

Silverwood

1200

Allen

Cowles

Sitwell

1466

Peter Gerard John

Short

Sitwell

1304

Julie

Turner

Sitwell

1277

Victoria

Cusworth

Swinton

1621

Stuart James

Sansome

Swinton

1510

Kenneth John

Wyatt

Swinton

1619

Kerry

Albiston

Valley

1227

Kathleen

Reeder

Valley

1087

Jayne Elizabeth

Senior

Valley

1115

Dominic Edward

Beck

Wales

1584

Gordon

Watson

Wales

1189

Jennifer

Whysall

Wales

1450

Alan

Atkin

Wath

1639

Jayne Christine

Elliot

Wath

1496

Simon

Evans

Wath

1182

Susan

Ellis

Wickersley

1814

Emma Elizabeth

Hoddinott

Wickersley

1424

Christopher

Read

Wickersley

1426

Sarah Ann

Allen

Wingfield

1162

Robert William

Elliott

Wingfield

1361

John

Williams

Wingfield

898

 

Resolved:-    That the report of the Returning Officer be received.

 

Proposer – Councillor Read          Seconder – Councillor Watson

15.

REVIEW OF THE COUNCIL'S CONSTITUTION AND APPOINTMENT OF A STATUTORY SCRUTINY OFFICER pdf icon PDF 54 KB

 

To review the Council’s Constitution and approve the designation of the Council’s Democratic Services Manager as the Council’s Scrutiny Officer for the purposes of Section 9FB of the Local Government Act 2000 (as amended).

Minutes:

Consideration was given to a report submitted by the Monitoring Officer in respect of a review of the Council’s Constitution and the appointment of a Statutory Scrutiny Officer.

 

It was reported that Article 19 of the Council’s Constitution provided for the Chief Executive, the Assistant Director (Legal Services) and the Director of Finance to monitor and review the operation of the Constitution to ensure that the aims and principles of the Constitution were given effect.

 

In view of the consideration of the recommendations of the Members Governance Review Working Group at the Cabinet and Commissioners’ Decision Making Meeting held on 11 April 2016, the Assistant Director (Legal Services) had concluded that it would not be necessary to undertake his own review of the Constitution until the Council had made a decision on that matter (see minute 172 above). Consequently the Council was only required to consider the appointment of a Statutory Scrutiny Officer.

 

Resolved:- That the Council’s Democratic Services Manager be appointed as the Statutory Scrutiny Officer for the purposes of section 9FB of the Local Government Act 2000 (as amended).

 

Proposer – Councillor Read                      Seconder – Councillor Watson

16.

MEMBERSHIP OF POLITICAL GROUPS ON THE COUNCIL, POLITICAL BALANCE AND ENTITLEMENT TO SEATS pdf icon PDF 91 KB

 

To report on the establishment of political groups, the political balance of the Council and the entitlement of each group to seats on the authority’s committees.

Additional documents:

Minutes:

Consideration was given to a report submitted by the Assistant Chief Executive which detailed the membership of political groups on the Council, the political balance of the authority following the municipal election and the entitlement of political groups to seats on the Council’s committees, boards and panels.

 

It was report detailed the proposed allocation of seats on committees, boards, panels and outside bodies, following the application of political balance rules and in accordance with the principles set out in Section 15 of the Local Government and Housing Act 1989. The process that had been followed when calculating the entitlement to seats on committees was outlined.

 

Resolved:-

 

(1)  That the operation of two political groups on the Council and the detail of their designated Leaders be noted.

 

(2)  That the entitlement of the membership of the political groups be agreed and that such entitlements be reflected in the appointment of councillors to committees.

17.

APPOINTMENT OF MEMBERS TO COMMITTEES, BOARDS AND PANELS

 

To approve the membership allocations to committees, boards and panels for the forthcoming year municipal year.

Minutes:

The Chief Executive reported the appointment of members to committees, boards and panels, as set out below:

 

Executive:-

 

 

 

 

 

Leader of the Council

 

Councillor Read

Deputy Leader of the Council

 

Councillor Watson

Cabinet Member

 

Councillor Alam

Cabinet Member

 

Councillor Beck

Cabinet Member

 

Councillor Hoddinott

Cabinet Member

 

Councillor Lelliott

Cabinet Member

 

Councillor Roche

Cabinet Member

 

Councillor Yasseen

 

Area Assemblies

 

Chairman

Vice-Chairman

 

Wentworth

 

Sansome

Cusworth

(Hoober, Wath & Swinton)

 

 

Rotherham North

 

Jones

Allen

(Keppel, Wingfield & Rotherham West)

 

 

Rotherham South

 

McNeely

Yasseen

(Rotherham East, Boston Castle & Sitwell)

 

 

Wentworth South

 

Sheppard

Marles

(Rawmarsh, Valley & Silverwood)

 

 

Rother Valley West

 

Buckley

Allcock

(Brinsworth/Catcliffe, Rother Vale

& Holderness)

 

 

Rother Valley South

 

Whysall

Wilson

(Dinnington, Anston/Woodsetts & Wales)

 

 

Wentworth Valley

 

Beaumont

Price

(Maltby, Hellaby & Wickersley)

 

 

 

REGULATORY BOARDS

 

Standards Committee:-

 

Council Members

Independent Members

Parish Members

Councillor Allcock

Ms. A. Dowdall

Councillors D. Bates

Councillor Allen

Mr. P. Edler

Councillor D. Rowley

Councillor Finnie

Ms. J. Porter

Councillor R. Swann

Councillor Ireland

Mrs. C. Saltis

 

Councillor Khan

(Vice-Chairman)

Vacancy

 

Councillor McNeely

(Chairman)

 

 

Councillor Simpson

 

 

Councillor Yasseen

 

 

 

 

 

Advisory Licensing Board:-

 

Councillor Allcock

Councillor Finnie

Councillor Senior

Councillor Beaumont

Councillor Hague

Councillor Sheppard

Councillor Beck

Councillor Jones

Councillor Taylor

Councillor Buckley

(Vice-Chairman)

Councillor McNeely

Councillor Williams

Councillor Clark

Councillor Napper

Councillor Wilson

Councillor Elliot

Councillor Reeder

Councillor Wyatt

Councillor Ellis

(Chairman)

Councillor Rushforth

Vacancy – UKIP

 

Advisory Licensing Committee:-

 

Councillor Beaumont

Councillor Finnie

Councillor Reeder

Councillor Buckley

(Vice-Chairman)

Councillor Hague

Councillor Sheppard

Councillor Clark

Councillor Jones

Councillor Taylor

Councillor Elliot

Councillor McNeely

Councillor Wilson

Councillor Ellis

(Chairman)

Councillor Napper

Councillor Wyatt

 

Planning Board:-

 

Councillor Andrews

Councillor Khan

Councillor

John Turner

Councillor Atkin

(Chairman)

Councillor Price

Councillor Tweed

(Vice-Chairman)

Councillor Bird

Councillor Roddison

Councillor Walsh

Councillor D. Cutts

Councillor Sansome

Councillor Whysall

Councillor Ireland

Councillor Short

Vacancy

 

Substitutes:

 

Councillor Beaumont

Wentworth Valley

Councillor Fenwick-Green

Rotherham South

Vacancy

Rotherham Valley South

Councillor Jarvis

Rotherham North

Councillor Pitchley

Rother Valley West

Councillor Roche

Wentworth North

Vacancy

Wentworth South

 

Audit Committee:-

 

Councillor Allen                               Councillor Walsh (Vice-Chairman)

Councillor Cowles                           Councillor Wyatt (Chairman)

Councillor Ellis

 

 

 

 

SELECT COMMISSIONS

 

Overview and Scrutiny Management Board:-

 

Councillor Albiston

Councillor M. Elliott

Councillor Steele

(Chairman)

Councillor Allcock

Councillor Mallinder

Councillor Julie Turner

Councillor Clark

Councillor Price

Councillor Walsh

Councillor Cowles

(Vice-Chairman)

Councillor Sansome

Councillor Wyatt

 

Health Select Commission:-

 

Councillor Albiston

Councillor Ellis

Councillor Roddison

Councillor Andrews

Councillor Evans

Councillor Sansome

(Chairman)

Councillor Brookes

Councillor Fenwick-Green

Councillor Simpson

Councillor Cusworth

Councillor Ireland

Councillor John Turner

Councillor Elliot

Councillor Marles

Councillor Williams

Councillor R. Elliott

Councillor Marriott

Councillor Wilson

 

 

Improving Lives Select Commission:-

 

Councillor Albiston

Councillor Cusworth

Councillor Marriott

Councillor Allcock

(Vice-Chairman)

Councillor Elliot

Councillor Napper

Councillor Beaumont

Councillor Hague

Councillor Pitchley

Councillor Bird

Councillor Jarvis

Councillor Senior

Councillor Clark

(Chairman)

Councillor Keenan

Councillor Short

Councillor Cooksey

Councillor Khan

Councillor Tweed

 

Improving Places Select Commission:-

 

Councillor Allen

Councillor Jones

Councillor Rushforth

Councillor Atkin

Councillor Mallinder

(Chairman)

Councillor Sheppard

Councillor Buckley

Councillor Marles

Councillor Taylor

Councillor B. Cutts

Councillor McNeely

Councillor Walsh

Councillor M. Elliott

Councillor Price

(Vice-Chairman)

Councillor Whysall

Councillor Jepson

Councillor Reeder

Councillor Wyatt