Agenda and minutes
Venue: Town Hall, Moorgate Street, Rotherham. S60 2TH
Contact: Debbie Pons, Principal Democratic Services Officer
No. | Item | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
ELECTION OF CHAIRMAN.
To elect a Chairman for the ensuing Municipal Year. Minutes: Resolved:- That Councillor Lindsay Pitchley be elected Chairman of the Rotherham Borough Council for the ensuing Municipal Year and that she be entitled to the style of Mayor by virtue of Section 245(1) of the Local Government Act 1972.
Mover:- Councillor Taylor Seconder:- Councillor Russell
Councillor Pitchley thereupon made and subscribed the statutory declaration of acceptance of office.
(Councillor Pitchley assumed the Chair)
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
VOTE OF THANKS TO THE RETIRING MAYOR (COUNCILLOR MAGGI CLARK)
To pass a vote of thanks to the retiring Mayor. Minutes: Resolved:- That the Council tender its sincere thanks to Councillor Maggi Clark for the excellent manner in which she has carried out all her duties as Mayor of the Metropolitan Borough of Rotherham and that the best thanks of this Council be recorded for the kind and admirable way in which Mr. Peter Clark performed the duties of Mayor’s Consort.
Mover:- Councillor Read Seconder:- Councillor Atkin
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
ELECTION OF VICE-CHAIRMAN.
To elect a Vice-Chairman for the ensuing Municipal Year. Minutes: Resolved:- That Councillor Rose Keenan be elected Vice-Chairman of the Rotherham Borough Council for the ensuing Municipal Year and that she be entitled to the style of Deputy Mayor by virtue of section 245(1) of the Local Government Act 1972.
Mover:- Councillor Jones Seconder:- Councillor Clark
Councillor Keenan thereupon made and subscribed the statutory declaration of acceptance of office.
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
VOTE OF THANKS TO THE RETIRING DEPUTY MAYOR (MR. CHRISTOPHER MIDDLETON)
To pass a vote of thanks to the retiring Deputy Mayor. Minutes: Resolved:- That the Council tender its sincere thanks to Mr. Christopher Middleton for the excellent manner in which he has carried out all his duties as Deputy Mayor of the Metropolitan Borough of Rotherham and that the best thanks of this Council be recorded for the kind and admirable way in which Mrs. Anne Middleton performed the duties of Deputy Mayoress.
Mover:- Councillor Read Seconder:- Councillor Clark
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
ANNOUNCEMENTS
To consider any announcements by the Mayor or the Leader. Minutes: The Leader of the Council announced the membership of the new Cabinet following the municipal elections held on 5 May 2016:
Portfolio Cabinet Member
Leader of the Council Councillor Chris Read
Deputy Leader of the Council Councillor Gordon Watson & Children’s Services
Adult Social Care & Health Councillor David Roche
Corporate Services & Budgeting Councillor Saghir Alam
Housing Councillor Dominic Beck
Jobs and the Local Economy Councillor Denise Lelliott
Neighbourhood Working & Cultural Councillor Taiba Yasseen Services
Waste, Roads & Community Safety Councillor Emma Hoddinott |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
APOLOGIES FOR ABSENCE
To receive the apologies of any Member who is unable to attend the meeting. Minutes: The Chief Executive reported that apologies for absence had been received from Councillors Albiston, Buckley, Cowles, Evans, Finnie, Hague and Senior. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
PETITIONS
To report on any petitions received by the Council. Minutes: The Chief Executive reported that no petitions had been received. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
COMMUNICATIONS
Any communication received by the Mayor or Chief Executive which relates to a recommendation of the Cabinet or a committee which was received after the relevant meeting. Minutes: No communications had been received. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
DECLARATIONS OF INTEREST
To invite Councillors to declare any disclosable pecuniary interests or personal interests they may have in any matter which is to be considered at this meeting, to confirm the nature of those interests and whether they intend to leave the meeting for the consideration of the item. Minutes: There were no declarations of interest. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
MINUTES OF THE PREVIOUS COUNCIL MEETING PDF 286 KB
To receive the record of proceedings of the ordinary meeting of the Council held on 2nd March, 2016 and to approve the accuracy thereof. Additional documents: Minutes: Resolved:- That the minutes of the meeting of the Council held on 2 March 2016 be approved as a true and correct record of the proceedings. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
MINUTES OF THE CABINET AND COMMISSIONERS' DECISION MAKING MEETINGS PDF 93 KB
To receive and consider reports, minutes and recommendations of the Cabinet/Commissioners’ Decision Making Meetings held on 14th March and 11th April, 2016.
Recommendations from 11th April, 2016:-
A recommendation from Cabinet in respect of the constitutional amendments arising from the Governance Review, which are enclosed as Appendix 1 to the minutes of the meeting, will require determination by Council.
To confirm the minutes as a true record. Additional documents:
Minutes: Resolved:-
(1) That, subject to the amendment of minute 64 by the deletion of the word “consider” and the addition of the word “approve”, the minutes and recommendations of the Cabinet and Commissioners’ Decision Making Meetings held on 14 March and 11 April 2016 be approved.
(2) That the Council approve the following amendments to the Constitution:
a) The Democratic Services Manager be instructed to consider on an annual basis whether any of the policies in the policy framework set out in Article 3 of the Constitution are due for review or renewal and to liaise with the Council’s officers to ensure that any such policies are brought to Council for consideration.
b) Article 7(3) of the Constitution shall be amended so as to read:
“The Leader will be a councillor elected to the position of Leader by the Council at its annual meeting for a term of four years, or until the day of the first annual meeting of the Council held after the expiry of their term of office as a councillor, if the latter is a shorter period. He or she will hold office until · he or she resigns from the office; or · he or she is no longer a councillor; or · he or she is removed from office by resolution of the Council, whereupon his or her term of office as leader shall end on the day of that Council meeting.“
c) “Executive Procedure Rule 7(2) be amended so as to read:
(1) The Assistant Director of Legal Services will arrange for the monthly publication of the plan of key decisions covering the forthcoming 2 months and shall circulate a copy of the plan to all councillors”.
d) Overview and Scrutiny Procedure Rule 14(4) be amended so as to read:
“4) The Chair of Overview and Scrutiny Board must agree both that the decision proposed is reasonable in all the circumstances and to it being treated as a matter of urgency. The leader of the main opposition group shall be consulted on any decision to designate a Cabinet decision as urgent.”
e) A new Article 8(2A) shall be inserted into the Overview and Scrutiny Procedure Rules which shall read:
“(2A) The Overview and Scrutiny Management Board shall consider the plan of key decisions referred to in Rule 7 of the Executive Procedure Rules on a regular basis and shall identify decisions to be scrutinised and shall also meet prior to each meeting of the Cabinet to consider what recommendations to make to the Cabinet in respect of matters on the agenda for the Cabinet meeting.
f) That a Constitution Working Group with the same elected member representation as the Governance Working Member’s Group be established with responsibility for: · Reviewing the scheme of delegation to officers · Carrying out an annual review of the operation of the Constitution · Reviewing the arrangements for recording Council decision making on-line · Reporting back to Cabinet on these issues with a view to Cabinet making recommendations to Council
g) Paragraph (2) of Schedule ... view the full minutes text for item 11. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
QUESTIONS BY MEMBERS
To receive questions by Members of the Council submitted in accordance with Standing Order 7(7). Questions must be submitted to the Chief Executive no later than 10.00 a.m. on Tuesday, 17th May, 2016. Minutes: The Chief Executive reported that there were no questions submitted by Members in accordance with Standing Order 7(7). |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
MOTIONS
No motions have been received by the Proper Officer, pursuant to Standing Order 10(4). The deadline for the receipt of Motions was 10.00 a.m. on Tuesday, 12th May, 2016. Minutes: The Chief Executive reported that no motions had been received in accordance with Standing Order 10(4). |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
REPORT OF THE RETURNING OFFICER - BOROUGH ELECTION RESULTS PDF 25 KB
To consider the results of the persons elected as Members of the Council at the election held on 5th May, 2016. Minutes: The Returning Officer reported that the persons indicated below had been elected Members of the Council at the election held on 5 May 2016:-
Resolved:- That the report of the Returning Officer be received.
Proposer – Councillor Read Seconder – Councillor Watson |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
REVIEW OF THE COUNCIL'S CONSTITUTION AND APPOINTMENT OF A STATUTORY SCRUTINY OFFICER PDF 54 KB
To review the Council’s Constitution and approve the designation of the Council’s Democratic Services Manager as the Council’s Scrutiny Officer for the purposes of Section 9FB of the Local Government Act 2000 (as amended). Minutes: Consideration was given to a report submitted by the Monitoring Officer in respect of a review of the Council’s Constitution and the appointment of a Statutory Scrutiny Officer.
It was reported that Article 19 of the Council’s Constitution provided for the Chief Executive, the Assistant Director (Legal Services) and the Director of Finance to monitor and review the operation of the Constitution to ensure that the aims and principles of the Constitution were given effect.
In view of the consideration of the recommendations of the Members Governance Review Working Group at the Cabinet and Commissioners’ Decision Making Meeting held on 11 April 2016, the Assistant Director (Legal Services) had concluded that it would not be necessary to undertake his own review of the Constitution until the Council had made a decision on that matter (see minute 172 above). Consequently the Council was only required to consider the appointment of a Statutory Scrutiny Officer.
Resolved:- That the Council’s Democratic Services Manager be appointed as the Statutory Scrutiny Officer for the purposes of section 9FB of the Local Government Act 2000 (as amended).
Proposer – Councillor Read Seconder – Councillor Watson |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
MEMBERSHIP OF POLITICAL GROUPS ON THE COUNCIL, POLITICAL BALANCE AND ENTITLEMENT TO SEATS PDF 91 KB
To report on the establishment of political groups, the political balance of the Council and the entitlement of each group to seats on the authority’s committees. Additional documents: Minutes: Consideration was given to a report submitted by the Assistant Chief Executive which detailed the membership of political groups on the Council, the political balance of the authority following the municipal election and the entitlement of political groups to seats on the Council’s committees, boards and panels.
It was report detailed the proposed allocation of seats on committees, boards, panels and outside bodies, following the application of political balance rules and in accordance with the principles set out in Section 15 of the Local Government and Housing Act 1989. The process that had been followed when calculating the entitlement to seats on committees was outlined.
Resolved:-
(1) That the operation of two political groups on the Council and the detail of their designated Leaders be noted.
(2) That the entitlement of the membership of the political groups be agreed and that such entitlements be reflected in the appointment of councillors to committees. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
APPOINTMENT OF MEMBERS TO COMMITTEES, BOARDS AND PANELS
To approve the membership allocations to committees, boards and panels for the forthcoming year municipal year. Minutes: The Chief Executive reported the appointment of members to committees, boards and panels, as set out below:
REGULATORY BOARDS
Standards Committee:-
Advisory Licensing Board:-
Advisory Licensing Committee:-
Planning Board:-
Substitutes:
Audit Committee:-
Councillor Allen Councillor Walsh (Vice-Chairman) Councillor Cowles Councillor Wyatt (Chairman) Councillor Ellis
SELECT COMMISSIONS
Overview and Scrutiny Management Board:-
Health Select Commission:-
Improving Lives Select Commission:-
Improving Places Select Commission:-
|