Agenda and minutes

Resolved:-  That Councillor G. Smith be elected Chairman of the Regeneration and Asset Board for the 2005-2006 Municipal Year.

(Councillor Smith in the Chair)

Resolved:-  That Councillor Wyatt be appointed Vice-Chair of the Regeneration and Asset Board for the 2005-2006 Municipal Year.

Resolved:-  (1)  That in accordance with Minute No. 1 of the meeting of the Leader and the Deputy Leader held on 31^st May, 2005 the membership of this Board be as follows:-

Cabinet Member for Economic Regeneration and Development Services

Cabinet Member for Lifelong Learning

Cabinet Member for Adult Social Care and Health

Cabinet Member for Neighbourhoods

Cabinet Member for Community Cohesion

Cabinet Member for Customer Services and Innovation

Cabinet Member for Finance and Corporate Services

Cabinet Member for Children and Young People’s Services

Chair of the Performance and Scrutiny Overview Committee (non-voting member)

Chair of the Regeneration Scrutiny Panel (observer)

(2)  That in accordance with Minute No. B5 of the meeting of the Cabinet held on 25^th May, 2005 the Terms of Reference of the Regeneration and Asset Board be as follows:-

1.         To agree to the disposal by way of sale or lease of land and buildings.

2.         To develop and approve the Corporate Property Strategy.

3.         To develop, approve and monitor the Corporate Asset Management Plan.

4.         To approve the Acquisition and Disposal Plan.

5.         To approve the construction procurement strategy.

6.         To approve the prioritisation methodology on property spending.

7.         To monitor property performance and expenditure and recommend             adjustments.

8.         To determine the future use of land and property.

9.         To approve property bids to the capital programme.

(3) That the Cabinet be asked to recommend to the Council that the following duty also be included in the Terms of Reference of the Regeneration and Asset Board:-

To develop, implement and monitor the Regeneration Plan.

-         to receive the minutes of the last meeting of the Property Board.

Consideration was given to the minutes of the last meeting of the Property Board held on 18^th May, 2005.

Resolved:- That the minutes be approved as a correct record.

-         to receive the minutes of the last meeting of the Regeneration Board.

Consideration was given to the minutes of the last meeting of the Regeneration Board held on 18^th May, 2005.

Resolved:- That the minutes be approved as a correct record.

-                  to seek funding to refresh the People’s Network.

Manager, Libraries, Museums and Arts to report.

Consideration was given to a report of the Libraries, Museums and Arts Manager relating to the need to replace the People’s Network PCs over the next eighteen months.

Resolved:- That consideration of this matter be deferred until a future meeting of this Board.

-                  to report on progress.

Project Manager to report.

Consideration was given to a report, presented by the Project Manager, Economic and Development Services, relating to the progress on the development of the strategy for the refurbishment of Grove Road, and to report completed works to date.

Members noted that:-

(a) the works to convert the former Rural District Council Chamber to office accommodation were scheduled to begin on 4th July, 2005, with a contract period of eleven weeks;

(b) proposals were currently being prepared for the refurbishment of the office accommodation on the second floor of the building, in advance of the relocation of staff.

Resolved:- That the current situation be noted.

Strategic Property Manager to report.

-         to present an update report on the status of the Council's Beacon Council application for Asset Management.

Consideration was given to a report, presented by the Head of Asset Management Service, informing Members of the success of Rotherham’s application in May 2005.

It was reported that Rotherham was selected because the Council had shown excellence in its management of assets in six key areas:-

• Outcomes
• User and community satisfaction
• Vision and strategy
• Consultation
• Partnerships
• Actions
  
  

Reference was made to the receipt of a grant of £46,000 through the gaining of Beacon Status, which Asset Management would be able to spend on the dissemination of good practice over the beacon year.

It was noted that the gaining of Beacon Status would have a positive impact on the Council’s next CPA judgement.

Resolved:-  That the contents of the report be noted.

The following items are likely to be considered in the absence of the press and public as being exempt under the paragraphs, indicated below, of Part 1 of Schedule 12A to the Local Government Act 1972:-

Resolved:-  That, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in those Paragraphs, indicated below, of Part 1 of Schedule 12A to the Local Government Act 1972.

-                  to note the results of the auction.

Valuation Manager to report.

Consideration was given to a report, presented by the Valuation Manager, relating to the outcome of an auction of surplus assets.

It was noted that the disposals would facilitate redevelopment and/or refurbishment of poor or derelict properties and provide a number of dwellings on previously derelict land.

Members requested that they be informed of the future use of the land and property listed in the report submitted.

Resolved:-  That the report be noted.

(Exempt under Paragraph 9 of the Act – land and property issues)

-                  to consider granting a lease to North Anston Family Learning Centre.
Valuer to report.

(Exempt under Paragraph 9 of the Act – land and property)

Further to Minute No. 105 of the meeting of the Property Board held on 13^th April, 2005, consideration was given to a report, presented by the Valuation Manager, relating to the progress with the lease of 62 Woodland Drive, North Anston.

Reference was made to the background to this issue and to the past involvement of the Workers’ Educational Association.  It was pointed out that the North Anston Family Learning Centre was a viable organisation willing to sign the lease and which had budgetary provision in place for the payment of the market rent.  It was noted that grant funding criteria required the building to be used as a community facility.

Resolved:-  That approval be given to the granting of a lease of 62 Woodland Drive, NorthAnston, to the North Anston Family Learning Centre, subject to the payment of back rent.

(Exempt under Paragraph 9 of the Act – land and property issues)

Business Manager, Leisure and Greenspaces to report.

-                  to consider a proposed lease agreement.

(Exempt under Paragraphs 7 and 9 of the Act - information relating to finances or services afforded by a contractor other than the Local Authority.  and terms being negotiated by the Local Authority.)

Please note that a representative from RotherhamRugby Club will attend for this item.

Consideration was given to a report, presented by the Business Manager, Leisure and Greenspaces, relating to the opportunity to work in partnership with Rotherham Rugby Union Football Club in support of the Council’s aspirations to develop the Herringthorpe playing fields.

The Board was asked to consider leasing to the Rugby Club a section of the playing fields, large enough to accommodate three rugby pitches, and also a section of the changing pavilion.

A representative of the Rugby Club attended the meeting and outlined the Club’s proposals to develop and maintain both the playing pitches and the changing pavilion, including the provision of floodlighting and security fencing.

Discussion took place on the benefits of wider community use of the refurbished playing fields and changing accommodation, for various sports and recreational activities, including rugby and association football.

Resolved:-  (1) That the Cabinet be asked to approve agreement in principle to the proposed lease of part of the Herringthorpe playing fields and the changing pavilion to the Rotherham Rugby Union Football Club, for a period of twenty five years.

(2) That the appropriate officers continue negotiations with the Rotherham Rugby Union Football Club, in accordance with the terms and conditions now discussed and submit a further report to the meeting of the Regeneration and Asset Board to be held on Wednesday, 13th July, 2005.

(Exempt under Paragraphs 7 and 9 of the Act – information relating to an organisation other than the local authority/land and property issues)

Strategic Property Manager to report.

-                  to consider the options for the future use of an area of land at Henley Rise, Kimberworth.

(Exempt under Paragraph 9 of the Act – land and property matters)

Further to Minute No. 123 of the meeting of the Property Board held on 18^th May, 2005, consideration was given to a report, presented by the Strategic Property Manager, relating to the implications of reserving the site at Henley Lane, Fenton Road, Kimberworth in relation to proposals for the eco-homes initiative.

Reference was made to the Adult Services Modernisation Strategy and the Eco-Housing Project.

Resolved:- That consideration of this matter be deferred until the next meeting of the Regeneration and Asset Board, to be held on Wednesday, 13th July, 2005, to facilitate further discussion of the Adult Services Modernisation Strategy.

(Exempt under Paragraph 9 of the Act – land and property matters)

Senior Estates Surveyor to report.

-         to seek approval for the disposal of the above-mentioned site which is surplus to the requirements of the Economic and Development Services and guidance on the method of sale.
(Exempt under Paragraph 9 of the Act – land and property issues)

Consideration was given to a report, presented by the Valuation Manager, seeking approval for the disposal of the above-mentioned site which had been declared surplus to the requirements of the Economic and Development Services Programme Area.

Members were referred to the report which set out details of the expressions of interest that had already been received for the purchase of the property.  Details of the estimated value from each were also reported.

Members were asked to consider four options for the disposal of this property.

Information from the Head of Planning and Transportation Service was noted regarding future use of the site and access.

Resolved:-  (1) That the Head of Rotherham Investment and Development Office market the site by public auction.

(2)  That the Head of Legal and Democratic Services complete the necessary documentation.

(Exempt under Paragraph 9 of the Act – land and property issues)

Strategic Property Manager to report.

-                  to consider the options for the future use of an area of land at Barbot Hall Industrial Estate, Rotherham.

(Exempt under Paragraph 9 of the Act – land and property issues)

Consideration was given to a report, presented by the Strategic Property Manager, relating to the options for the future use of an area of land at Barbot Hall Industrial Estate, Rotherham. The site was outlined on the plan accompanying the report. Members noted that there were several different companies occupying individual sections of the site.

Resolved:- (1) That the Head of Rotherham Industrial and Development Office negotiate the sale, by private treaty, of the freehold interest in the land at Barbot Hall Industrial Estate, identified on the plan now submitted, to the current occupiers of the land, in accordance with the terms and conditions contained in the report submitted.

(2)  That the Head of Legal and Democratic Services complete the necessary documentation.

(Exempt under Paragraphs 7 and 9 of the Act – information relating to organisations/businesses other than the local authority/land and property issues)

Senior Estates Surveyor to report.

-         to examine the options for the future use or disposal of the land at Scrooby Lane, Parkgate which is surplus to the requirements of Education, Culture and Leisure Services.

(Exempt under Paragraph 9 of the Act – land and property issues)

Consideration was given to a report, presented by the Strategic Property Manager, relating to options for the future use, or disposal, of land at Scrooby Lane, Parkgate, which had been declared surplus to the requirements of the Education, Culture and Leisure Programme Area.

Details of three options for the future use of this land were set out in the report.

It was noted that the site was allocated as green belt in the Unitary Development Plan and that permitted uses were agriculture, forestry, recreation, cemeteries and other similar purposes.

Resolved:-  (1)  That the Head of Asset Management Service negotiate a twenty five year lease of the land to the Munsbrough Football Club conditional upon the Club obtaining funding for the development of the facility, and subject to time limits and terms and conditions contained in option 3 of the report now submitted.

(2)  That the Head of Legal and Democratic Services complete the necessary documentation.

(Exempt under Paragraph 9 of the Act – land and property issues)

Strategic Property Manager to report.

-                  to present the update report highlighting changes to the forecast of capital receipts accruing to the General Fund resulting in a revision of the Council’s capital programme.

(Exempt under Paragraph 9 of the Act – land and property issues)

Consideration was given to a report, presented by the Strategic Property Manager, which highlighted changes to the forecast of capital receipts accruing to the General Fund resulting in a revision of the Council’s capital programme.

Members’ attention was drawn to:-

BrookfieldsPark, Manvers

Zamor Crescent, Thurcroft

Daneshill, Moorgate

The Muddies, Maltby

Edward Dunn Memorial Hall

Resolved:-  That the report be noted.

(Exempt under Paragraph 9 of the Act – land and property issues)

(The Chairman authorised consideration of a further additional item as follows:-)

Further to Minute No. 112(1) of the meeting of the Property Board held on 18^th May, 2005, consideration was given to a report, presented by the Head of Planning and Transportation Service, updating Members on the development of land at Flash Lane, Bramley.

The report also covered the planning issues and status with regard to the proposed residential development on this site.

Resolved:- (1) That the report be received and its contents noted.

(2) That the Head of Asset Management Service develop a procedure to enable Members of the Regeneration and Asset Board to consider and monitor progress on major disposals, including progress through the Planning system.

(3) That the procedure referred to at (2) above be submitted to a future meeting of this Board.

(Exempt under Paragraph 9 of the Act – land and property issues)