Agenda and minutes
PDF 120 KBVenue: Town Hall, Moorgate Street, Rotherham.
Contact: Democratic Services Officer Email: janet.cromack@rotherham.gov.uk
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Minutes of the previous meeting held on 19th April, 2006 Minutes: Resolved:- That the minutes of the previous meeting of the Board held on 19th April, 2006, be accepted as a correct record. |
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Matters arising Minutes: Rotherham’s Employment Plan 2006-2010
It was reported that this document had been discussed by the Cabinet and would be considered by the Regeneration Scrutiny Panel on 2nd June, 2006. |
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Minutes: Consideration was given to the minutes of a meeting of the Joint Leisure Services Centre Board held on 26th April, 2006.
Resolved:- That the minutes be noted. |
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Review of the Gateway Improvement Plan 2005/2006 and Annual Plan for 2006/2007 Implementation Officer to report. - to summarise the progress of the project in 2005/2006 and to seek approval for the administration of the scheme in 2006/2007.
(Please note that a copy of the Gateways Improvement Plan 2005-2006 Annual Report and 2006-2007 Plan is attached separately.) Additional documents:
Minutes: Further to Minute No. 37 of the meeting of the Cabinet held on 22nd June, 2005, the Project Officer, Development Team, gave a PowerPoint presentation relating to:-
(i) review of the Borough-wide Gateway Improvement Plan 2005/2006 (ii) Annual Plan for 2006/2007
It was reported that the first phase of the Gateway Plan had concentrated on works in the Housing Market Renewal Pathfinder areas resulting in over £900,000 of Gateway related improvements.
It was explained that the physical improvements had been identified through consultation with the local community through the Area Assemblies, Housing Market Steering groups, Community Action Groups and local residents and businesses.
The works included bespoke street furniture e.g. street name signs, improved lighting, fencing, railings, bollards etc. and high quality ‘hard’ and ‘soft’ landscaping e.g. footways, raised beds, trees etc.
‘Before’ and ‘After’ photographs were used to illustrate the problem areas/tired streetscene, and what improvements had been carried out, together with proposals for 2006/2007, with particular reference to the following areas:-
Rotherham West HMRA:- 2005/2006 A6109 Meadowbank Road 2006/2007 Meadowbank Road, Ferham Road, Kimberworth Road
Rotherham East HMRA: 2005/2006 A630 Doncaster Road, Dalton 2006/2007Doncaster Road, Dalton and Fitzwilliam Road, Eastwood
Wath/Swinton HMRA:- 2005/2006 A6022 Swinton Corridor 2006/2007 Swinton and Brampton Corridors
Parkgate/Rawmarsh (RosehillPark to Great Eastern Roundabout):- 2005/2006 Aldwarke Lane and Broad Street 2006/2007 Phases I and II of the Rawmarsh/Parkgate Bus Corridor
Non-HMRA opportunities:- A6178 Sheffield Road (with Sheffield City Council) B6090/B6091 Wentworth A630 Parkway Footbridge (with Sheffield City Council)
(Plans illustrating the Phasing of the works were appended to the report)
Detailed costings of the schemes and the principal sources of funding were set out in the report.
Members raised the following issues:-
Resolved:- (1) That the Project Officer be thanked for the presentation.
(2) That the Gateway Review/Annual Plan be received.
(3) That approval be given to the Annual Plan 2006/2007, subject to funding and further appropriate consultation.
(4) That the Plan be subject to an annual review and subsequent report to Members, which will also contribute to future Annual Plans.
(5) That a further report be submitted to a future meeting of the Board in respect of the impact of the Gateway Improvement Plan works on the Streetpride budget. |
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Job Density in Rotherham Research and Spatial Analysis Officer to report. - to report on job density in Rotherham. Minutes: Consideration was given to a report, presented by the Head of Rotherham Investment and Development Office, relating to the release by the Office for National Statistics of new jobs density estimates for 2004 for all local authorities.
It was noted that the statistics indicated that the number of workplace jobs in Rotherham had increased by 21,000 over the last four years, and that the density had increased from 0.64 to 0.75 jobs per person of working age.
Members were referred to the two graphs in the report which illustrated that Rotherham’s growth was faster than its neighbouring local authorities.
It was also pointed out that the statistics indicated a fall in the number employed in manufacturing which had been offset by large increases in the public and service sectors.
Members were asked to note also a number of growth areas e.g. Dinnington, Manvers and the AMP at Waverley which were now coming on stream.
The statistics would be used to support bids, provide a comparator and to raise Rotherham’s profile.
Resolved:- That the content of this report and the following key points be noted:
• the number of workplace jobs in Rotherham has increased by 21,000 since 2000, well above the national, regional and sub-regional rates of increase.
• Rotherham’s job density of 0.75 per person of working age is now above both Barnsley & Doncaster.
• there is potential for jobs density in Rotherham to continue to increase given available employment land in the borough and continuing interest in new developments such as the AMP.
• the future growth in job numbers may be constrained by a number of factors, including performance of the national economy and the availability of a local well-skilled workforce. |
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Rotherham Enterprise Network Enterprise Manager to report. - to report on progress to date and role for the future. Minutes: Consideration was given to a report, presented by the Enterprise Manager, relating to the establishment fifteen months ago of the Rotherham Enterprise Network which brought together organisations involved in enterprise and start-up activity. The initiative was funded through Objective 1 South Yorkshire.
The report detailed the main organisations involved, together with key achievements and activities to date.
The following aspects were highlighted:-
Resolved:- (1) That the work of the Rotherham Enterprise Network be noted.
(2) That the role of the Rotherham Enterprise Network as an active sub-group within the Achieving spoke be recognised and endorsed. |
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Town Centre Council Accommodation and Development of Vacant Sites: Project Establishment Design Consultancy Manager to report. - to consider the establishment of a Sub-group. Minutes: Consideration was given to a report presented by the Head of Asset Management, relating to the establishment of a Project Team and Governance arrangements to enable the specification, design, procurement and delivery of:-
Lot 1) Town Centre Civic Accommodation Lot 2) Town Centre Cultural Accommodation Lot 3) Development of sites vacated by Lots 1 and 2
The Head of Asset Management gave a fuller explanation of the background to this proposal and explained the following:-
It was also added that the Group would need to co-ordinate with Our Future Member/Officer Groups.
Members discussed:-
Resolved:- That, subject to confirmation by the Cabinet, support be given to the proposals as follows:-
(1) the establishment of a “Town Centre Development” Steering Group as a sub-group of the Regeneration & Asset Board.
(2) the Cabinet Member for Economic Development & Regeneration be the Project Champion.
(3) the Executive Director for Economic Development Services be the Project Sponsor.
(4) the Rotherham Construction Partnership Design Consultancy Manager within Economic Development Services be assigned the lead role in co-ordinating this procurement exercise and the delivery of the Town Centre Civic and Cultural accommodation.
(5) the terms of reference of the sub-group be as follows:-
(i) To exercise project governance that enables the council to monitor, approve and co-ordinate the specification, procurement and delivery of the following projects:-
Lot 1)Town Centre Civic Accommodation. Lot 2) Town Centre Cultural Accommodation. Lot 3) Development of sites vacated by Lots 1 & / or 2.
(ii) To operate as a sub-group of Regeneration and Asset Board in relation to the above projects and recommend to Regeneration & Asset Board for key decisions which in turn will be presented to Cabinet for final approval.
(iii) To co-ordinate the activities of this steering group with other boards and committees.
(6) the membership of the steering group be as follows:-
Regeneration and Asset Board Elected Members:-
Cabinet Member, Economic Regeneration & Development Cabinet Member, Customer Services & Innovation Cabinet Member, Finance & Corporate Services Cabinet Member, Lifelong Learning, Culture & Leisure And other appropriate Cabinet Members as required
together with the following officers:-
Adam Wilkinson Executive Director, Economic & Development Services Carol Mills Executive Director, Corporate Services Andrew Bedford Executive Director, Financial Services Ian Smith Head of Asset Management Richard Poundford Head of RIDO Phil Rogers Strategic Leader, Culture & Leisure Paul Smith Design Consultancy Manager (Asset Management)
Others may attend regularly to report on work streams such as:-
Keith Thompson Acting Head of Strategic Partnerships John Smales Development Team Manager (RIDO)
with input from Legal Services as necessary.
(7) Programme Areas address the delivery of the work streams identified in section 7 of the report now submitted.
(8) £300,000 be allocated from the Capital Programme and used to fund the technical & procurement activity – funding to be confirmed as part of the “Priority A” capital bid report. |
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EXCLUSION OF THE PRESS AND PUBLIC The following items are likely to be considered in the absence of the press and public as being exempt under those Paragraphs, indicated below, of Part 1 of Schedule 12A to the Local Government Act 1972:- Minutes: Resolved:- That, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, (information relating to the financial or business affairs of any particular person (including the Council). |
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Henley Rise, Kimberworth - ECO Development. Valuation Manager to report. - to consider option to sell. (Exempt under Paragraph 3 of the Act – information relating to the financial or business affairs of any particular person (including the Council)) Minutes: Further to Minute No. 40 of the meeting of the Regeneration and Asset Board held on 10th August, 2005, and to Minutes Nos. 74 and 229 of meetings of the Cabinet Member for Neighbourhoods held on 19th September, 2005, and 24th April, 2006 respectively, consideration was given to a report, presented by the Valuation Manager, relating to the land disposal options for the site at Henley Rise, Kimberworth.
It was noted that the site was proposed for an ECO homes development, as part of the Regional Housing Investment Strategy.
Details of the scheme, costs and value of the site were set out in the report. It was explained that the proposal was for a mixed tenure scheme comprising 23 dwellings - 12 for fixed equity sale at 75% of full value and 11 for rent to which the Council would have 100% nomination rights.
Consideration was also given to the following two options to dispose of the site:-
- to transfer the land at nil cost on the basis that the Council would receive 100% nomination rights and a 25% stake in the 12 shared ownership properties
- to transfer the land on the basis of a 125 year lease at nil rent, retaining the freehold interest (the Council would receive 100% nomination rights and a 25% stake in the 12 shared ownership properties)
It was pointed out that once an option to dispose had been agreed the project could commence June/July 2006.
Resolved:- (1) That the proven value for money aspect of this method of disposal be noted.
(2) That the transfer of land on the basis of a 125 year lease at nil rent, retaining the freehold interest be approved (with the Council receiving 100% nomination rights and a 25% stake in the 12 shared ownership properties). |
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Brookfields Park (Plant Site) Manvers - Landscaping and Maintenance Principal Project Officer to report. - to consider/confirm responsibility of the future maintenance of the landscape areas. (Exempt under Paragraph 3 of the Act – information relating to the financial or business affairs of any person (including the Council)) Minutes: Further to Minute No. 232 of the meeting of the Cabinet Member for Economic Regeneration and Development Services held on 22nd March, 2006, and Minute No. 140 of the meeting of the Regeneration and Asset Board held on 22nd March, 2006, consideration was given to a further report, presented by the Head of Rotherham Investment and Development Office, relating to options for the future maintenance provision for the landscaping at Brookfields Park (Plant Site), Manvers.
It was pointed out that since the last meeting of the Board a re-examination of the financial options had been carried out and a further option had been identified.
The report detailed three options for consideration for the disposal of the maintenance responsibility of this area as follows:-
Costs for each of the three options for a 25 year period were also set out in the report and the Head of RiDO gave an explanation of the proposed method of financing the proposals.
Members commented that the preferred option was a departure from the Cabinet Member’s decision and outside of Council policy. Reference was also made to the need for further financial and legal information.
Resolved:- That a further report be submitted to the Cabinet on the preferred option including the requested financial and legal information. |
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Customer Service Centres Programme Asset Manager to report. - to update the Board on progress (Exempt under Paragraph 3 of the Act – information relating to the financial affairs of any particular person (including the Council)) Minutes: Consideration was given to a report, presented by the Asset Manager, relating to an update on the progress of each of the six proposed Customer Service Centres.
The report also requested the Board to consider actions needed in respect of the Aston-cum-Aughton and Rawmarsh sites as follows:-
Aston:- funding; planning; legal and programme timescale issues. Rawmarsh:- services to be located on the site; alteration and extension of the existing building vs. demolition and new build; together with finance and programme timescale issues
Members discussed the following aspects:-
Resolved:- (1) That the progress for each of the six Customer Service Centres be noted.
(2) That the Outline Accommodation Brief, detailed in Appendix A to the report, for the Aston-cum-Aughton site be approved.
(3) That authorisation be given for the commencement of detail design of the Aston-cum-Aughton development in line with the Outline Accommodation Brief, on the basis of:
(i) The Customer Service Centre and hot desk facilities are funded from the Capital allocation approved by the Board on 22nd February 2006.
(ii) The Health Centre is self-financing, funded through PCT capital or revenue monies, covering RMBC unsupported borrowing.
(iii) The 2010 Rotherham Ltd and Safer Neighbourhoods accommodation is self-financing with their revenue budgets, covering RMBC unsupported borrowing.
(iv) note that no capital or revenue funding has currently been approved for the provision of a new Library and for Social Services Locality Staff accommodation, therefore their inclusion is dependant upon funding being secured.
(v) The Head of Asset Management is authorised to negotiate with any relevant landowner who enjoys rights over the Mill Stone Hill Quarry site and to agree terms to extinguish such rights.
(4) That the Outline Accommodation Brief, detailed in Appendix B to the report, for the Rawmarsh site be approved
(5) That authorisation be given to the commencement of detail design of the Rawmarsh development in line with the Outline Accommodation Brief, on the basis of:
i) The Customer Service Centre and hot desk facilities are funded from the Capital allocation approved by the Board on 22nd February 2006.
ii) The Health Centre is self-financing, funded through PCT capital or revenue monies, covering RMBC unsupported borrowing.
iii) Note that no capital or revenue funding has currently been approved for the provision of Adult Social Services Locality Staff accommodation and for new Football Changing facilities, therefore their inclusion is dependant upon funding being secured.
iv) Members approve the new build option for the site, with demolition of the existing Leisure Centre building and Football Changing pavilion.
(6) That the Head of Asset Management discuss with the Executive Director Neighbourhoods and the Manager, Library, Museums and Arts the future of Rawmarsh Library and Housing Office in the context of ... view the full minutes text for item 172. |
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Rotherham Rugby Union Football Club - Lease of facilities at Herringthorpe Playing Fields Business Manager, Leisure and Greenspaces, to report - to update the Board (Exempt under Paragraph 3 of the Act – information relating to the financial or business affairs of any particular person (including the Council)) Minutes: Further to Minute No. 97 of the meeting of the Regeneration and Asset Board held on 7th December, 2006, and Minute No.146 of the Regeneration Scrutiny Panel held on 7th April, 2006, consideration was given to a report presented by the Business Manager, Leisure and Green Spaces, relating to the on-going negotiations with the Rugby Club concerning the lease of a section of Herringthorpe Playing Fields and the associated changing pavilion.
The Business Manager gave a chronological update since December, 2005 and confirmed the commitment of both parties to the proposal. It was reported that the Council’s appointed representative to the Club had received regular updates.
Reference was made to the complexities of the proposal which meant that negotiations were protracted and details of the following issues, which remained to be resolved, were reported to the Board:-
It was reported that the above proposals would enable the Club to access funding sources.
Members expressed concern in respect of the following issues:-
Resolved:- (1) That a further report be submitted in respect of:-
(i) the original terms of the draft Lease and Agreement of Works. (ii) proposed actions to mitigate the risks.
(2) That appropriate financial checks and searches be undertaken in relation to the lessee and named guarantor, details of which be included in the requested report.
(NOTE: at this point the meeting became inquorate and the remaining items were referred to the June agenda.) |