Agenda and minutes

Consideration was given to the minutes of the previous meeting held on 19^th December, 2007.

Resolved:-  That the minutes of the previous meeting be approved as a correct record.

There were no matters arising from the previous minutes.

The following items are likely to be considered in the absence of the press and public as being exempt under Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended March 2006) (information relating to the financial or business affairs of any particular individual (including the Council)):-

Resolved:-  That, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Scheduled 12A to the Local Government Act 1972 (as amended March 2006) (information relating to the financial or business affairs of any particular person (including the Council))

Carole Smith, Strategic Property Manager to report.

-           to  highlight changes to the forecast of capital receipts resulting in a revision of the Council’s capital programme.

Consideration was given to a report, presented by the Strategic Property Manager, detailing changes to the forecast of capital receipts resulting in a revision of the Council’s capital programme.

Members present discussed the following on-going asset sales:-

-           Christchurch Road, West Melton

-           Land at Swinton Comprehensive/Swinton House Club

Resolved:-  (1)  That the position on the current status of the capital receipts which support the capital programme is noted.

(2)               That the Strategic Property Manager provide updates to the next meeting of the Board on the above mentioned asset sales.

(Councillor Wyatt declared a Personal Interest being a member of Swinton House Club)

Carole Smith, Strategic Property Manager, to report.

-           to assess the potential future options for the property known as 36 Godstone Road, Wellgate.

Further to Minute No.  75 of the meeting of the Regeneration and Asset Board held on 19^th December, 2007, consideration was given to a report, presented by the Strategic Property Manager, detailing four future options for the property known as 36 Godstone Road, Wellgate.

It was reported that the property had been declared surplus by Adult Services.

The Strategic Property Manager explained four Options for the future use of this property and these were set out in detail in the report submitted.

The Board considered and supported Option 4 as this option would give the best outcome for the Council in that:-

• the Council would receive full market value for 36 Godstone Road.
• it would enable Greencroft (currently occupied by the prospective buyer) to be vacated which will aid its future sale
• it would enable the valuable training facilities offered by a volunteer led support group to continue and expand. 

However, the Board confirmed that if this option was pursued then the prospective buyer should be given a limited time, at the discretion of the Strategic Property Manager, to draw down funding to enable their purchase of this property.

Resolved:-  (1)  That, subject to the prospective buyer securing funding, Option 4, as now detailed in the report submitted, be approved.

(2)                  That, subject to (1) above, the Director of Asset Management negotiates the disposal.

(3)                  That the Assistant Chief Executive, Legal and Democratic Services, completes the necessary transfer documentation.

(4)                  That the Strategic Property Manager monitors the progress of this sale and provides regular updates to the Board.

Carole Smith, Strategic Property Manager, to report.

-           to update Members on the current situation with regard to the proposed grant of a 25 year lease of land at Scrooby Lane to Munsbrough Junior Football Club.

Further to Minute No. 64 of the meeting of the Regeneration and Asset Board held on 21^st November, 2007, consideration was given to a report, presented by the Strategic Property Manager, updating the Board on the current situation with regard to the above mentioned land.

Reference was made to an application for the use of this area of land by a local Junior Football Club.

In the light of new information which had been presented to the Directorate, and following a meeting on 3^rd December, 2007, with the Club Secretary, the Leader and various officers, consideration was given to three options for the future use of this land.

Details of each option were set out in the report and further information was provided by the Strategic Property Manager.

The Strategic Property Manager reported that the Club had now proposed an amended scheme for the development of the site on a phased basis and had agreed to amended Heads of Terms.  However, it was pointed out that these proposals would need planning permission.

The Board considered that three conditions should to be attached to the terms of the lease, (details of which were set out in the report submitted), together with the inclusion of a 3 year break clause in the proposed lease.

Resolved:-  (1) That a 25 year lease of land at Scrooby Lane be granted to a local junior football club, as detailed in the report now submitted.

(2)                     That the lease include the three conditions as set out in the report, together with a 3 year break clause.

(3)  That the local Ward Members be kept informed of developments.

To confirm:-  WEDNESDAY, 20^TH FEBRUARY, 2008 at 10.00 a.m. at the Town Hall, Moorgate Street, Rotherham.

Resolved:-  That the next meeting of the Regeneration and Asset Board be held on WEDNESDAY, 20^TH FEBRUARY, 2008 at 10.00 a.m. at the Town Hall, Moorgate Street, Rotherham.