Agenda and minutes

Venue: Town Hall, Moorgate Street, Rotherham.

Contact: Democratic Services Officer  Email: janet.cromack@rotherham.gov.uk

Items
No. Item

96.

Minutes of the previous meeting held on 20th February, 2008. pdf icon PDF 126 KB

Minutes:

Consideration was given to the minutes of the previous meeting of the Regeneration and Asset Board held on 20th February, 2008.

 

Resolved:-  That the minutes be approved as a correct record.

97.

Any matters arising from the previous minutes

Minutes:

There were no matters arising from the previous minutes.

98.

The RAIN Building, Eastwood Lane, Rotherham pdf icon PDF 44 KB

Ian Smith, Head of Asset Management, to report.

-           to report the successful completion of the lease to RAIN.

Minutes:

Further to Minute No.  56 of the meeting of the Regeneration and Asset Board held on 23rd October, 2007, consideration was given to a report, presented by the Director of Asset Management, which informed the Board that RAIN had now signed up to a full repairing and insuring lease for the building they occupied on Eastwood Lane, Rotherham.

 

Resolved:-  That the contents of the report be noted.

 

(Councillor R. S. Russell declared a personal interest in the above item)

99.

Aston and Rawmarsh Customer Service Centres pdf icon PDF 90 KB

Arnold Murray, Asset Manager, to report.

-           to report on progress.

Minutes:

Consideration was given to a report, presented by the Director of Asset Management, which set out progress of the development of the Aston and Rawmarsh Customer Service Centres.

 

A full explanation of the funding arrangements and funding sources for each Centre was given, with reference to corporate financial constraints.

 

It was confirmed that the costs incorporated savings from agile working/workstyle practices.

 

Resolved:-  (1)  That the contents of the report be noted.

 

(2)  That the Deputy Leader liaise with the Chief Executive and the Assistant Chief Executive, Human Resources, regarding the expected report in respect of workstyle/agile working.

100.

Hollowgate Development - Supported Accommodation for Care Leavers pdf icon PDF 64 KB

Rob Holsey, Principal Officer, to report.

-           update on progress with the Hollowgate development proposal.

Additional documents:

Minutes:

Further to Minute No. 51 of the meeting of the Regeneration and Asset Board held on 23rd October, 2007, consideration was given to a report, presented by the Principal Officer, which set out the background to the proposal to demolish the existing building and redevelop the site to provide a high quality design fit for purpose facility and which would increase the quantity of provision available.

 

Consideration was given to the request to dispose of the site on the basis of discounted value to facilitate the redevelopment.

 

Members of the Board were referred to the report which detailed the following:-

 

         the background to the use of this property

         the redevelopment proposal

         issues re:  land disposal and values

         need for the facility and benefits for the Council

         finance

 

Members commented on:-

 

         The timing of the submission of the request

         The disposal proposal and value

         Nomination rights

         Joint working between Asset Management and Neighbourhoods

         The need to ensure the inclusion of a “break clause”

 

Resolved:-  (1)  That approval be given for the disposal of the site and the Director of Asset Management, in exercise of his delegated powers, and in conjunction with the Director of Housing and Neighbourhood Serivces, determine the lease and rent.

 

(2)         That the lease include a “break clause.”

 

(3)         That a further report be submitted to a future meeting of this Board setting out the detail of (1) and (2) above.

 

(4)         That Service areas and Corporate Management Team be informed that any future similar requests be submitted to this Board at the earliest opportunity for consideration.

101.

Minor Strategic Capital Investment Projects 2008/2009 pdf icon PDF 66 KB

Graham Kaye, Engineer, to report.

-           to consider match funding.

Additional documents:

Minutes:

Consideration was given to a report which detailed the Environment Agency’s (EA) £161,000 contribution allocated to the Council for carrying out two flood improvement schemes at Catcliffe and Whiston and which required the Council to match fund £100,000 of the EA contribution to complete the flood improvement works early in 2008/2009 financial year.

 

It was pointed out that the EA required approval of the Council’s £100,000 match fund before the end of March 2008.

 

It was noted by the Board that neither Ward Councillors nor Cabinet Members seemed to have been consulted on this issue.

 

Details of the proposal, together with a financial breakdown, were set out in the report.

 

Resolved:-   (1)  That approval be given for the allocation of £100,000 match funding from the Minor Strategic Capital Investment Block 2008/2009 allocation before the end of March 2008, and in advance of approval of Minor Strategic Capital Block Programme in April 2008.

 

(2)  That the Director of Asset Management ensure that Ward Councillors are notified.

102.

EXCLUSION OF THE PRESS AND PUBLIC

The following items are likely to be considered in the absence of the press and public as being exempt under Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended March 2006) (information relating to the financial or business affairs of any particular individual (including the Council)):-

Minutes:

Resolved:-  That, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Scheduled 12A to the Local Government Act 1972 (as amended March 2006) (information relating to the financial or business affairs of any particular person (including the Council))

103.

Land at Park Road, Wath

Ian Smith, Head of Asset Management, to report.

-           to note the contents of the report.

Minutes:

Consideration was given to a report, presented by the Valuation Manager, which detailed the results from the marketing process carried out for the disposal of the site of the former Park Road Junior and Infant School and Comprehensive School Annexe.

 

Reference was made to:-

         the former use of this site

         its condition upon marketing

         deduction of abnormal costs

         capital receipt for the Council

         planning permission

         Section 106 agreement

         Affordable housing requirement

 

Resolved:-  That the content of the report be noted.

104.

Sherwood House, 136 Moorgate Road, Rotherham

Ian Smith, Head of Asset Management, to report.

-           to consider options for the disposal of the above property.

Minutes:

Consideration was given to a report, presented by the Valuation Manager, which detailed an offer received from the current occupier of Sherwood House to purchase the freehold interest in the above site.

 

The report set out the details of the current lease arrangement together with 3 options.

 

The Valuation Manager explained the advantages and disadvantages of each option.

 

Members of the Board questioned the terms and conditions of the current lease.

 

Reference was made to the negotiations which had taken place and to the independent valuation undertaken by the District Valuer.

 

Resolved:-  That the offer negotiated for this property be noted, and Option 3 be supported as the appropriate method of disposal.

105.

Land at Ridgeway Road, East Herringthorpe

Carole Smith, Strategic Property Manager, to report.

-           to consider appropriation of land.

Minutes:

Consideration was given to a report requesting approval for the appropriation of the above mentioned land from Asset Management Service to Housing and Neighbourhood Services for the extension of the cemetery.

 

The Board stressed that it was essential that all necessary rights are reserved over the land to protect the Council’s retained land.

 

Resolved:-  (1)  That the previous resolutions of the Regeneration and Asset Board on 11 July 2007 be rescinded.

 

(2)       That an appropriation of sites B, D, E, F and G (shown on Appendix 2 to the report now submitted) from Asset Management Service to Housing and Neighbourhoods Services at a value of £112,000 be approved, to enable the transfer of land to the strategic partner, Dignity Funerals Ltd. subject to (5) below.

 

(3)    That the Assistant Chief Executive, Legal and Democratic Services completes the necessary documentation.

 

(4)       That the Strategic Director of Finance arranges the appropriate budgetary adjustments.

 

(5)       That the Director of Housing and Neighbourhoods Services ensures that all necessary rights are reserved over the land to protect the Council’s retained land.

106.

Land between 118 and 120 Swinston Hill Road, Dinnington

Carole Smith, Strategic Property Manager, to report.

-           to consider grant of permanent easement.

Minutes:

Consideration was given to a report, presented by the Strategic Property Manager, seeking approval to grant a permanent easement over, and services under, Council owned land to provide access to a residential development owned by joint applicants.

 

The proposal was illustrated on the plans appended to the report.  A verbal explanation was given of the technicalities of the proposal.

 

Members questioned:-

 

  • How the value had been calculated
  • Implications for the Local Development Framework

 

Resolved:-  (1)  That approval be given to the granting of a permanent easement over land between Nos. 118 and 120, Swinston Hill Road, Dinnington.

 

(2)  That the Interim Director of Rotherham Investment & Development Office

negotiates the access to be granted on the basis set out in the report.

 

(3) That the Assistant Chief Executive, Legal & Democratic Services completes the necessary documentation.

107.

Capital Receipts

Carole Smith, Strategic Property Manager, to report.

-           to update Members of the Board on the current position.

Minutes:

(The Chairman authorised consideration of the following extra item in order for the Board to be updated on the current position.)

 

Consideration was given to a report, presented by the Strategic Property Manager, which highlighted changes to the forecast of capital receipts resulting in a revision of the Council’s capital programme.

 

The following issues were highlighted:-

 

  • anticipated position as at 31st March, 2008
  • projected receipt for 2008/2009 (including Sherwood House)
  • 2009-2010 – with reference to the change in the Greenfield Moratorium, and the Local Development Framework process

 

Members of the Board also discussed:-

 

  • Undergate Road sites, Dinnington
  • Christchurch Road, West Melton
  • Melton High Street
  • Warehouse Lane

 

Resolved:- (1)  That the position on the current status of the capital receipts which support the capital programme be noted.

 

(2)  That the position in respect of the former Wath Depot be reappraised.

108.

Date, time and venue of next meeting

Wednesday, 16th April, 2008 at 10.00 a.m. at the Town Hall, Moorgate Street, Rotherham.

Minutes:

Resolved:-  That the next meeting of the Board be held on Wednesday, 16th April, 2008 at 10 a.m. at the Town Hall, Moorgate Street, Rotherham.