Agenda and minutes

Venue: Town Hall, Moorgate Street, Rotherham. S60 2TH

Contact: Democratic Services Officer  Email: janet.cromack@rotherham.gov.uk

Items
No. Item

31.

Minutes of the previous meeting held on 22nd October, 2008 pdf icon PDF 102 KB

Minutes:

Consideration was given to the minutes of the previous meeting held on 22nd October, 2008.

 

Resolved:-  That the minutes be approved as a correct record.

32.

Matters arising

Minutes:

There were no matters arising from the previous minutes.

33.

EXCLUSION OF THE PRESS AND PUBLIC

The following item is likely to be considered in the absence of the press and public as being exempt under Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended March 2006) (information relating to the financial or business affairs of any particular individual (including the Council)):-

Minutes:

Resolved:-  That, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended March 2006) (financial/business affairs).

34.

Depot Review

Gary Gaunt, Project Manager/Ian Smith, Director of Asset Management, to report.

-           to seek in principle support  for a bid to the capital programme to corporately fund the potential purchase of a central depot.

Minutes:

Consideration was given to a report, presented by the Director of Asset Management, relating to the principle of the submission of a bid to the capital programme to corporately fund the potential purchase of a central depot.

 

The report detailed the need for a depot review in order to deliver the Council’s requirements more efficiently, effectively and economically.

 

Reference was made to the condition of current depot provision and the impact of floodwater in June 2007.

 

In accordance with Minute No. 17 of the meeting of the Cabinet Member for Regeneration and Development Services a depot review and investigation of suitable options had commenced.

 

The current depot portfolio, including end user functionality information was detailed in Appendix B to the submitted report.  In addition it was reported that an End User Working Party had been set up.

 

Members of the Board were informed that the review was being carried out in line with the new project procedure guide, and the Strategic Business Case was attached to the report at Appendix A.

 

It was reported that an Option Appraisal had demonstrated four possible options, details of which were set out in the submitted report.

 

Details of potential receipts and expenditure were set out in Section 8 Finance, together with the proposed funding options.

 

The Board’s attention was also drawn to the potential risks and uncertainties regarding the proposals.

 

Members of the Board raised and discussed the following issues:-

 

-                      environmental impact of any increase in distances travelled

-                      vehicle specification

-                      location of a salt barn

-                      provision of other storage facilities e.g. museum collections;  documents

-                      current land and property market

 

Resolved:-  (1)  That the Regeneration and Asset Board approves that the project be progressed through to Cabinet.

 

(2)  That the Cabinet be asked to consider:-

 

(i)  approving the Strategic Business Case.

 

(ii)  approving, in principle, the identified investment of £5m.

 

(iii)  agreeing the Inclusion of the project, in principle, in the major strategic capital investment block of the capital programme.

 

(iv)  approving development of the outline business case.

35.

Date, time and venue of next meeting

Wednesday, 17th December, 2008 at 10 a.m. at the Town Hall, Moorgate Street, Rotherham

Minutes:

Resolved:-  That, subject to there being sufficient items to form a worthwhile agenda, the next meeting of the Regeneration and Asset Board be held on WEDNESDAY, 17TH DECEMBER, 2008 at 2.00 p.m. at the Town Hall, Moorgate Street, Rotherham.