Agenda and minutes

Consideration was given to the minutes of the previous meeting held on 8^th September, 2008.

Resolved:-  That the minutes of the meeting held on 8^th September, 2008, be approved as a correct record.

The Cabinet Member presented the submitted information on a questionnaire for the 7^th General Conference of Mayors for Peace initiative, for which he was currently the contact person.

The initiative, which involved several thousand municipalities across the world signing-up to be engaged and supportive of the work, including Rotherham Council, operated on a sub-Government level.

The performance and the work undertaken by the Organisation was towards a UN Conference on Nuclear Weapons on a global ban of nuclear weapons and the fact that Cities should not be targets.

Mayors for Peace was now calling on member cities, foundations, like-minded corporations, and individuals to contribute funds for the global growth of the 2020 Vision Campaign.

A meeting was to take place later this month, to be attended by an officer of RMBC, who was to give a briefing on the work being carried out in the UK, particularly around the work of the 2020 Vision Campaign.

The Cabinet Member suggested that the aims of this initiative be an objective of the work of the Cabinet Member and Advisors meeting for Sustainability and Innovation, and be supportive of the aim of an Award of a World Ban on Nuclear Weapons.

Resolved:-  That the information on the 7^th General Conference of Mayors for Peace be submitted to the next meeting of the International Links Committee.

Mark Gannon, Transformation & Strategic Partnerships Manager,presented the submitted report which summarised RBT’s performance against contractual measures and key service delivery issues for August, 2008, across the areas of Customer Access, Human Resources and Payroll, ICT and Procurement.

Key points for this period included:-

·              All contractual targets had been achieved in Customer Access, Human Resources and Payroll, ICT and Procurement

·              Go-live for Maltby Joint Service Centre was 15^th September

·              A paper was being finalised setting out solutions to be discussed with all stakeholders on extended payment options for customers

·              The Council had been confirmed as 1 of the 12 pathfinder sites for the provision of an expanded ‘Tell Us Once’ service that would include bereavement services

·              The HR Service Centre had worked with colleagues to successfully introduce a Salary Sacrifice Scheme for car parking charges paid by Council permit holders

·              18 RBT staff were studying for the Chartered Institute of Purchase and Supply

A discussion ensued and issues were raised and clarified on the following points:-

-                       Complaint – queuing times and availability of staff

-                       Recruitment

-                       Joint Service Centres – Aston and Rawmarsh

-                       Cashiers – health and safety actions

-                       Council House Repairs System – call durations/scripting and workaround

-                       Operational issues – CRB checks

-                       Memory sticks

The meeting was informed that future performance reports would include an update on the full range of contractual measures.

Resolved:-  That RBT’s performance against contractual measures and key service delivery issues for August, 2008, be noted.

- minutes of meeting held on 8^th September, 2008

Consideration was given to the minutes of the Procurement Panel meeting held on 8th September, 2008.

Resolved:-  That the contents of the minutes be noted.

The meeting considered the contents of a Registration Service Highlight Report which set out statistical information on the work of the Registrars.

The report set out statistical information on:-

-                      Registration of Births

-                      Death Registrations

-                      Certified Copies of Certificate

-                      Notice of Marriage and Civil Partnership

-                      Marriage and Civil Partnership

-                      Celebratory Services

-                      Citizenship Ceremonies

-                      New Approved Venues

-                      Nationality Checking Service

-                      Tell Us Once

-                      National Training and Professional Qualification Working Party

-                      Ceremony Room

Resolved:-  That the Registration Service Highlight Report be received and noted.

The following item is likely to be considered in the absence of the press and public as being exempt under Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 - information relating to the financial or business affairs of any particular person (including the Council))

Resolved:-  That, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Schedule 12A to the Local Government Act 1972 (information relating to the financial or business affairs of any person (including the Councill).

Mark Gannon, Transformation & Strategic Partnerships Manager,presented a report which summarised RBT’s performance in respect of Procurement savings achieved and in respect of the Revenues and Benefits Service.

A discussion ensued and issues were raised and clarified on the following points:-

-                       Procurement – Savings Performance

-                       Addressable Spend Tracking

-                       Council Tax

Resolved:-  That RBT’s performance against contractual measures and key service delivery issues for August, 2008 be noted.