Agenda and minutes

Resolved:-  That, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in those paragraphs indicated below of Part I of Schedule 12A to the Local Government Act 1972.

Resolved:-  That, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in those paragraphs indicated below of Part I of Schedule 12A to the Local Government Act 1972.

(Exempt under Paragraph 3 of the Act - information relating to the financial/business affairs of any person (including the Council)).

The Non-Contentious Team Manager, Legal and Democratic Services, reported that the Homes and Communities Agency had awarded the Authority additional granting funding for the construction of a further 50 new Council homes bringing the total number to be delivered in the Borough to 127.  The additional funding allocation included 29 new homes proposed on Council land at Rotherview Road, Canklow.

In order to achieve the very tight timetable for delivery set by the HCA, the Council had been working with its selected RSL partner for the delivery of affordable housing in the Borough, Chevin Housing Association, to administer the grant submission.  It was proposed to commission Chevin and its development arm, Synergy Housing Solutions Ltd., which is responsible for the delivery of the affordable housing development programme of Chevin and its 7 other RSL partners, to project manage the construction of the 29 new homes at Rotherview Road, Canklow.

The overall value of the services to be provided by Chevin and Synergy would be capped at £150,000, below the threshold for procurement under the EU rules.  The Cabinet Member was requested to exempt the contract for the provision of project management services from the requirements of Standing Order 48.1 (requirement to invite 3-6 tenders for contracts with an estimated value of £50,000 or more) to enable the HCA’s timetable to be met.

The Strategic Director of Finance and the Finance Manager for Neighbourhoods had been consulted and concurred with the recommendation.

Resolved:-  (1)  That (in accordance with the Council's Constitution (Overview and Scrutiny Arrangements)), and subject to the Mayor's agreement, approval be given to the exempting of the contract for the provision of project management services, in connection with the construction of 29 Council houses at Rotherview Road, Cankow, Standing Order 48.1 (requirement to invite 3-6 tenders for contracts with an estimated value of £50,000 or more) and the contract awarded to Chevin Housing Association Ltd. and its development arm, Synergy Housing Solutions Ltd.

(2)  That the overall contract price be capped at £150,000.

(Exempt under Paragraph 3 of the Act - information relating to the financial/business affairs of any person (including the Council)).

(Exempt under Paragraph 3 of the Act - information relating to the financial/business affairs of any person (including the Council))

The Director of Housing and Neighbourhood Services reported that, due to the very late allocation of grant funding from the Homes and Communities Agency, procurement of works involving the design and construction of 21 new Council homes at Albany Road, Kilnhurst, had been made under the Yorbuild framework agreement on a ‘rotation’ basis

The HCA stipulated that construction must begin on site in July, 2010, with the total finance being expended by March, 2011.  The overall project timescales were extremely short in order to meet the grant conditions. 

Resolved:-  That (in accordance with the Council's Constitution (Overview and Scrutiny Arrangements)), and subject to the Mayor's agreement, approval be given to the tender submitted by Wildgoose Construction Ltd. dated 22^nd March, 2010, in the sum of £2,150,000.00 be accepted.

(Exempt under Paragraph 3 of the Act - information relating to the financial/business affairs of any person (including the Council)).