Agenda and minutes

Consideration was given to the minutes of the previous meeting held on 8^th June, 2009.

Resolved:-  That the minutes of the meeting held on 8^th June, 2009, be approved as a correct record.

Joe Johnson, Principal Accountant, presented briefly the submitted report relating to the above.

The report showed that the Financial Services Directorate was forecasting a break-even position against a net revenue budget of £10.5M by the end of March, 2010.

The report set out the summary year to date and projected outturn position for Financial Services as at the end of May, 2009.

Resolved:- That the latest revenue forecast outturn position for the Financial Services Directorate for 2009/10 be noted.

Joe Johnson, Principal Accountant, presented briefly the submitted report relating to the above.

The report showed that the Chief Executive’s Directorate was forecasting currently a break-even position against a net revenue budget of £9m by the end of March, 2010.

Areas highlighted in the report covered:-

-                      Transport

-                      Vacancies and secondments

-                      Legal Services – Electoral Services

The report set out the summary year to date and projected outturn position for the Chief Executive’s Directorate as at the end of May, 2009.

Resolved:- That the latest revenue forecast outturn position for the Chief Executive’s Directorate for 2009/10 be noted.

Mark Gannon, Transformation & Strategic Partnerships Manager, presented the submitted report which summarised RBT’s performance against contractual measures and key service delivery issues for May, 2009, across the areas of Customer Access, Human Resources and Payroll, ICT and Procurement.

Key points for this period included:-

-        All contractual targets had been achieved in Customer Access, ICT and Procurement

-        The average waiting time for face-face customers was 88.49%.  This measure was a strategic measure with an annual target but with performance tracked monthly.  Work was continuing on revised performance measures with anticipated sign off prior to the end of July, 2009.  An internal performance clinic had been held

-        Work underway to mainstream the Tell Us Once service – expected August, 2009

-        HR02 (accuracy of payroll) target had not been hit

-        ICT06 (complex change requests completed to agreed specification) had now been agreed with RBT and would be available for the next report

-        Planning continued for the VOIP rollout to Maltby JSC and Doncaster Gate

-        Continuation of desktop refresh

-        Former BVP18 achieved 96.44% in May, 2009

Resolved:-  That RBT’s performance against  contractual measures and key service delivery issues for May, 2009, be noted.

The following item is likely to be considered in the absence of the press and public as being exempt under Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (information relating to the financial or business affairs of any particular person (including the Council)).

Resolved:-  That, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Schedule 12A to the Local Government Act 1972 (information relating to the financial or business affairs of any particular person (including the Council)).

(Exempt under Paragraph 3 of the Act - information relating to the financial or business affairs of any particular person (including the Council)).

Mark Gannon, Transformation & Strategic Partnerships Manager, presented a report which summarised RBT’s performance in respect of Procurement savings achieved and in respect of the Revenues and Benefits Service.

The national collection statistics for Council Tax and Business Rates had now been published and showed Rotherham’s position in relation to other Metropolitan District Councils.  Rotherham was now the 4^th best performing MDC in the country in respect of Council Tax and 10^th in respect of National Non-Domestic Rates.

Resolved:-  That RBT’s performance against contractual measures and key service delivery issues for May, 2009, be noted.