Agenda

To receive the apologies of any Member who is unable to attend the meeting.

To consider the minutes of the previous meeting of the Overview and Scrutiny Management Board held on 8 September 2026 and to approve them as a true and correct record of the proceedings and to be signed by the Chair.

To receive declarations of interest from Members in respect of items listed on the agenda.

To receive questions relating to items of business on the agenda from members of the public or press who are present at the meeting.

To consider whether the press and public should be excluded from the meeting during consideration of any part of the agenda.

For OSMB to consider an overview of current litter bin management arrangements, collection schedules, reporting processes and future service developments.

To consider the overview of progress and status of Phase 1 of the RCV replacement programme for 16 vehicles.

In accordance with the outcome of the Governance Review in 2016, the following items are submitted for pre-scrutiny ahead of the Cabinet meeting on 12 October 2026. Members of the Overview and Scrutiny Management Board are invited to comment and make recommendations on the proposals contained within the report.

Report from the Executive Director of Regeneration and Environment.

Recommendations:

That Cabinet:

1.    Approve consultation to determine whether the Council should adopt Schedule 4 of the Local Government (Miscellaneous Provisions) Act 1982.

2.    Approve consultation on the draft Street Trading Policy, as outlined in the report.

3.    Note that, following consultation, a further report will be presented to Cabinet outlining the final recommendations regarding the adoption of Schedule 4 and the introduction of a Borough-wide Street Trading Policy.

Report from the Executive Director of Regeneration and Environment.

Recommendations:

That Cabinet:

1.    Note the contents of this report and approve the commencement of preparation of a new Rotherham Local Plan in accordance with the Town and Country Planning (Local Planning) (England) Regulations 2026.

2.    Approve the publication of the Local Plan Timetable attached at Appendix 1 and note that it supersedes the current Local Development Scheme timetable for the preparation of the new Local Plan.

3.    Approve the publication of the formal ‘Notice of Intention to Commence’ by 30 October 2026, at the latest, in line with Regulation 19.

4.    Approve the establishment of a Local Plan Steering Group in accordance with the Terms of Reference attached at Appendix 2.

5.    Delegate authority to the Executive Director of Regeneration and Environment, in consultation with the Cabinet Member for Transport, Jobs and the Local Economy:

·       to approve updates to the Local Plan Timetable during plan preparation;

·       to approve, publish and submit all documents required for the statutory Scoping Stage (Regulation 20);

·       to approve publication and submission of documents required for Gateway 1 (Regulation 21); and

·       to approve the content and commencement of consultation on proposed plan content, draft vision and supporting evidence (Regulation 23).

6.    Agree that Planning Board and Overview and Scrutiny Management Board will be updated and consulted at appropriate stages throughout plan preparation.

7.    Agree to receive a further report as the Local Plan progresses towards plan content and evidence consultation (Regulation 23(1)(a)) and seeking approvals for subsequent stages - Gateways 2 (Regulation 26) and Gateway 3 (Regulation 31).

To consider the findings and recommendations of the Improving Places Select Commission scrutiny review in respect of school road safety across the borough of Rotherham.

To consider the Board’s Work Programme.

To receive updates from the Chairs of the Select Commission on work undertaken and planned for the future:

• Health Select Commission
• Improving Lives Select Commission
• Improving Places Select Commission

To review and identify items for pre-decision scrutiny from the Forward Plan of Key Decisions.

Link to: Browse plans - Forward Plan of Key Decisions, 2025 - Rotherham Council

As part of their role the Chair and Vice Chair of OSMB are appointed to the South Yorkshire Mayoral Combined Authority (MCA) Overview and Scrutiny Committee. The Chair of OSMB is the Vice Chair on this committee.  

This committee holds the MCA to account and ensure that all aspects of the decision-making process are transparent, inclusive and fair.   The Committee are responsible for checking that the MCA is delivering its objectives and that the decisions made in policies, strategies and plans have been made in the best interests of the residents and workers of South Yorkshire.

The published agenda packs and minutes can be accessed via: South Yorkshire MCA.

Members who have comments and queries regarding any item on any agenda should refer this to the Chair of OSMB and the Governance Manager at the earliest opportunity to ensure they’re reflected in debate during the relevant public meeting.

To consider any issues referred for call-in from recent Cabinet meetings.

To determine any item which the Chair is of the opinion should be considered as a matter of urgency.