Agenda and minutes

There were no Declarations of Interest to record. 

The minutes of the previous meeting of the Cabinet Member for Culture and Tourism held on 25^th March, 2013, were considered. 

Resolved: -  That the minutes of the previous meeting be agreed as an accurate record for signature by the Cabinet Member. 

·         Environment and Development Liaison Manager / Acting Heritage Service Manager, Environment and Development Services, to report. 

Consideration was given to the report presented by the Heritage Service Manager, Customer and Cultural Services (Planning and Regeneration, Environment and Development Services) that outlined a request for an exemption from the Council’s Standing Orders to provide for the production and fitting of new cases and the movement of existing cases for the relocation of the York and Lancaster Regimental Museum into Clifton Park Museum. 

A request had been made for exemption of Standing Order 48.1 (Requirement to invite between three and six external quotations for contracts valued at £50,000 or more) to allow Conservation by Design to be awarded the contract. 

The submitted report contained the reasons why the exemption had been requested: -

·         Conservation by Design had constructed the original cases and, as they understood the construction, were best placed to move the cases to the new location minimising any damage to them;

·         It was important that the new cases matched the existing cases to create a seamless experience for visitors and enhance the Museum experience and reputation;

·         Conservation by Design were aware of the specifications required to create the correct environment to store the artefacts and safeguard their preservation;

·         Conservation by Design had demonstrated that they provided good value for money and high-quality workmanship in the previous contracts they had won.

The report noted the financial cost of the proposal and that it would be met within the existing budget for the relocation process. 

Discussion ensued on the proposal and the overall project of relocating the York and Lancaster Regimental Museum. 

Resolved:-  That exemption from Standing Order 48.1 (requirement to invite between three and six external quotations for contracts valued at £50,000 or more) be approved and the contract awarded to Conservation by Design for the purchase of new cases and the relocation of existing cases to accommodate the items of the York and Lancaster Regimental Museum in the Clifton Park Museum. 

·         Tour de France cycling legacy;

·         Welcome to Yorkshire Roadshows. 

·         Head of the Corporate Communications and Marketing Service, Commissioning, Policy and Performance, Resources Directorate, to report. 

The following issues were raised under this item: –

Welcome to Yorkshire Roadshows: -

Welcome to Yorkshire was organising roadshows around the region to help businesses understand how they could obtain maximum benefit from the Tour de France Grand Depart in July 2014. 

A roadshow at the Crucible Theatre in Sheffield had been scheduled for 9^th May, 2013, but Rotherham MBC had lobbied for an additional event to be held to serve the rest of the sub-region area, most of which was some distance from the actual tour route. 

Details had yet to be finalised, but it was likely that a further event would be held at Magna on 5^th June, 2013.  Once the date had been confirmed it would be publicised to local businesses. 

The Cabinet Member was glad to receive this update and hoped that a good attendance would be achieved from the sub-region area. 

Riverside House Library, Heritage and Arts space: -

It was noted that the Library, Heritage and Arts Services had been located in Riverside House for one year on 23^rd April, 2013, including the Library at Riverside.  To celebrate its first anniversary a number of events had been planned to showcase the services and resources available and to celebrate the partnerships that existed with local artists, musicians, performers, poets and writers.

Resolved: - (1) That the information shared be noted.

(2)  That a further report be submitted to the Cabinet Member in relation to work undertaken by Rotherham MBC in conjunction with partner organisations to maximise the benefits of the Tour de France Grand Depart. 

·         Tuesday 4^th June, 2013, to start at 10.00 am in the Rotherham Town Hall. 

Resolved: -  That the next meeting of the Cabinet Member for Culture and Tourism be held on Tuesday 4^th June, 2013, to start at 10.00 am in the Rotherham Town Hall.