Agenda and minutes

There were no Declarations of Interest to record. 

Consideration was given to a report presented by the Customer Access Service Manager proposing an exemption from Contract Standing Orders to extend, for a further year, the contract with Capita for the provision of support and maintenance for the Library Management System. The report stated that the Library and Information Service currently operated the Capita (Talis) Alto Library Management System.  The system was implemented in 2007 and the original contract included a five years’ annual support agreement, which ended on 31st March, 2013. The Library and Information Service was satisfied with the performance of the existing Library Management System and therefore proposed the continuation of the support and maintenance contract with Capita.

Resolved:- (1) That the report be received and its contents noted.

(2) That an exemption from the provisions of Contract Standing Order 47.6.3 (requirement to invite three written quotations for contracts valued between £20,000 and £50,000) be approved to enable the contract to be awarded to Capita for the support and maintenance of the Library Management System for a further year until 31^st March, 2014, in accordance with the details contained in the report now submitted.

Consideration was given to a report presented by the Customer Service Access Manager proposing an exemption from Contract Standing Orders to allow QMATIC to provide a support and maintenance contract for the customer flow management system which was in place at five of the Council’s Customer Service Centres across the Borough (ie: Riverside House, Aston, Dinnington, Maltby and Swinton).

Members noted that the existing support contract for the customer flow management system had expired on 31st March, 2013, and it was proposed to enter into a further support contract with QMATIC to ensure continued support and maintenance of the system.

Resolved:- (1) That the report be received and its contents noted.

(2) That an exemption from the provisions of Contract Standing Order 48.1 (requirement to invite between three to six written external quotations for contracts with a value of £50,000 and above) be approved to enable the contract to be awarded to QMATIC for the support and maintenance of the customer flow management system at five customer service centres, for a period of three years from 1^st April, 2013, until 31^st March, 2016, in accordance with the details contained in the report now submitted.

·         Tuesday 4^th June, 2013, to start at 10.00 am in the Rotherham Town Hall. 

Resolved: -  That the next meeting of the Cabinet Member for Culture and Tourism take place on Tuesday 4^th June, 2013, to start at 10.00 am in the Rotherham Town Hall.