Agenda and draft minutes

The following item is likely to be considered in the absence of the public and the press as being exempt under Paragraphs 3 and 7 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended March 2006) (information relating to the financial or business affairs of any particular individual (including the Council) and information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of crime).  

Resolved: -  That the following item be considered in the absence of the press and public as being exempt under Paragraphs 3 and 7 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended March 2006) (information relating to the financial or business affairs of any particular individual (including the Council) and, Information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of crime).

Elenore Fisher, Cultural Services Manager, Environment and Development Services, and Brian Barrett, Design and Projects Manager, Resources Directorate, to report. 

Consideration was given to the submitted report in relation to a proposal to co-locate a number of customer-facing social and educational services within the Clifton Park Museum and Bailey House.  A number of the services were currently located within the Central Library and Arts Centre and it was envisaged that the proposed locations would open them to a wider audience and provide appropriate facilities. 

A range of services were proposed for relocation.  These were: -

• That the York and Lancaster Regimental Museum be relocated to Clifton Park Museum.

• That the Archives and Local Studies searchroom be relocated to Clifton Park Museum.

• That the Archives and related reserve collections be relocated as appropriate into storage facilities at Clifton Park Museum and Bailey House.

• That the technical workshop and Museums and Gallery storage facilities be relocated into appropriate spaces within Bailey House.

As the Council’s premier museum/gallery venue, Clifton Park Museum attracted visitors of approximately 70, 000 per year.  In their current locations, the York and Lancaster Regimental Museum received around 21,000 visitors per year, and the Archive and Local Studies Searchroom received approximately 13,700 visitors during 2010/11.  The proposed joint location would benefit customers of all three services giving them a wider experience and the opportunity to explore Rotherham’s heritage through the co-location of specialist services in an attractive destination setting within Clifton Park. 

The finance available for the proposals was considered along with the risks and uncertainties associated with the project. 

Discussion ensued and the following issues were raised: -

• Business Continuity considerations in relation to the Clifton Park Museum and Bailey House.
• Communication and celebration of the co-located services.

Resolved: - (1)  That the York and Lancaster Regimental Museum be relocated to Clifton Park Museum.

(2)    That the Archives and Local Studies searchroom be relocated to Clifton Park Museum. 

(3)  That the Archives and related storage facilities be relocated as appropriate into Clifton Park Museum and Bailey House.

(4)  That the technical workshop and Museums and Gallery storage facilities be relocated into appropriate spaces within Bailey House. 

(5)  That additional works at Clifton Park Museum and Bailey House be procured as a Variation to the existing contract with T.H. Michaels Ltd for Phase 3 of the Ancillary Services Building in Bailey House.

(6)  That funding be approved for the delivery of the proposals as detailed in the submitted report.