Agenda and minutes

Resolved:- That the minutes of the meeting of the Cabinet Member and Advisers for Regeneration and Development, held on 22nd April, 2013, be approved as a correct record for signature by the Chairman.

Resolved:- That the minutes of the previous meeting of the Cabinet Member and Advisers for Regeneration and Development, held on 25th April, 2013, be approved as a correct record for signature by the Chairman, with the inclusion of Councillor Dodson in the list of Members who had given their apologies for absence.

Resolved:- That the action of the Cabinet Member in opening the following tenders on Tuesday, 30th April, 2013, be noted:-

-  the former Park Lea Nursing Home, Doncaster Road, Clifton

-  Rothwell Grange (former care home), Broom Valley Road, Broom

Consideration was given to a report presented by the Business and Retail Investment Manager and the Markets General Manager concerning an application from a private market operator, Mr. Shabir Hussain, to hold a “bazaar type” market under License on the outdoor covered market each Thursday.

The report stated that customer feedback from the 2012 Shopper Survey indicated that shoppers would like to see more markets in the Rotherham town centre. This application proposes a new concept of bazaar/market which would be unique when compared to any other markets operating locally and will cater for a wide range of existing and new customers drawn not only from Rotherham, but also from the wider region.

The bazaar will stock a diverse range of goods centred on the core products of fabrics and fashions along with jewellery, footwear, herbs and spices, sweets etc. It is proposed that 80% of the bazaar will comprise themed products, with 20% of more general products not having to fall with that category. Existing traders of the Rotherham Market will be able to apply to take a stall at the Bazaar. Trading as “The Bazaar,” it would operate on similar lines to the one which has been established successfully by Mr. Shabir Hussain on Leeds outdoor market each Wednesday.

Members were informed of the proposal to offer a license to operate the Bazaar for a trial period of one year, with the option to extend this licence for a further two years if successful. Subject to the requirements and controls put in place by the license agreement which would be enforced by the Council, the operator would be responsible for the general operation of the bazaar each week including trader recruitment, stall allocation, site cleaning etc., together with full responsibility for meeting the costs of all marketing, signs and promotions.

Resolved:- (1) That the report be received and its contents noted.

(2) That Mr. Shabir Hussain of Select 2 Limited, trading as “The Bazaar” be licensed to hold the themed Bazaar each Thursday on the Centenary Market outdoor covered market for a trial period of twelve months.

(3) That progress reports about the operation of the Bazaar be submitted to future meetings of the Cabinet Member and Advisers for Regeneration and Development.

Consideration was given to a report presented by the Corporate Facilities Manager proposing an exemption from contract standing orders to allow NG Bailey to continue to provide the annual servicing and maintenance of Riverside House. The report stated that this proposal will enable the Council to meets its contractual health and safety obligations and maintain Riverside House in accordance with the terms of the lease. An exemption from contract standing orders will allow the Council the time required to assess the full servicing requirements for the building, after which the maintenance works will be commissioned in the most effective way, in accordance with Standing Orders.

Resolved:- (1) That the report be received and its contents noted.

(2) That the contract for the servicing and maintenance of Riverside House be exempt from the provisions of standing order 48.2 (requirement to invite between 3 and 6 tenders for contracts with a value of over £50,000) and the contract awarded to NG Bailey, in accordance with the details contained in the report now submitted.

The following item is likely to be considered in the absence of the press and public as being exempt under Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended March 2006 – information relates to finance and business affairs and is commercially confidential)

Resolved:- That, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 as amended (information relating to the financial/business affairs of any person (including the Council) and is commercially confidential).

Consideration was given to a report presented by the Corporate Property Manager proposing an exemption from contract standing orders to allow an order for Specialist Consultancy Services. The report stated that this proposal will enable Rotherham to identify and develop a business case to bring inward development to the Rotherham town centre.

Resolved:- (1) That the report be received and its contents noted.

(2) That the contract for specialist consultancy services shall be exempt from the provisions of Standing Order No. 47.6.2 (requirement to invite two oral or written quotations for contracts valued between £5,000 and £20,000) and the contract be awarded to the company identified in the report now submitted.