Agenda and minutes

There were no declarations of interest made at this meeting.

Consideration was given to minutes of the previous meeting of the Barnsley, Doncaster and Rotherham Joint Waste Board, held on 14th June, 2013. A correction was made to the list of persons present, as Mr. P. Dale is an officer of Doncaster MBC.

Resolved:- That the minutes of the previous meeting of the BDR Joint Waste Board be approved as a correct record for signature by the Chairman.

•           Governance

•           Project Delivery

•           Technical

·                     Health and Safety

•           Legal

·                     Financial

•           Communications

•           Resources

The Barnsley, Doncaster and Rotherham Joint Waste Manager submitted a report updating the progress of the following issues:-

(a) Bolton Road waste treatment site at Wath upon Dearne;

(b) the waste treatment site at Ferrybridge;

(c) community liaison;

(d) financial issues and conclusion of the audit of accounts 2012/2013;

(e) recruitment to the post of Project Support Officer.

Discussion took place on recent Environment Agency intervention due to flies on waste disposal sites. Members of the Joint Waste Board sought assurance from the BDR Manager that the control of flies would be a priority for the 3SE Contract Manager as soon as the Bolton Road facility is operational.

Resolved:- That the BDR Manager’s report be received and its contents noted.

The Barnsley, Doncaster and Rotherham Joint Waste Board considered the updated Waste PFI transition phase risk register.

Resolved:- That the updated information on the risk register be received.

Members of the Joint Waste Board received a copy of the press release concerning the launch by Scottish and Southern Electric (SSE) of a new Open4Business Internet web portal which gives local firms details of contract opportunities available, similar to a scheme used at the London 2012 Olympic Games.

It was noted that a free event is being held in Rotherham on Tuesday 15th October 2013 which will enable local companies to learn more about how the web portal works and the contract opportunities which are available with SSE and their sub-contractors in the region.

Members emphasised that the event and the opportunities for local companies must acknowledge the contribution from and the impact upon all three of the constituent local authorities of the Joint Waste PFI. Members also requested that they be advised prior to any future press releases.

Resolved:- That the contents of the press release be noted.

The following item is likely to be considered in the absence of the press and public as being exempt under Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended, March 2006 – information relates to finance and business affairs)

Resolved:- That, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 as amended (information relating to the financial/business affairs of any person (including the Joint Waste Board)).

Consideration was given to the Budget Summary, as at September 2013, for the Barnsley, Doncaster and Rotherham Joint Waste Private Finance Initiative (PFI).

Resolved:- That the report be received and its contents noted.

To consider the following arrangements and pattern for meetings to be held during 2013/14:-

Steering Committee : Tuesday 26th November, 2013

Joint Waste Board : Friday 13th December, 2013

Steering Committee : Tuesday in February, 2014

Joint Waste Board : Friday in March, 2014

Steering Committee : Tuesday in May, 2014

Joint Waste Board : Friday in June, 2014

Joint Waste Board meetings are held at the Town Hall, Rotherham.

Agreed:- (1) That the next meeting of the Barnsley, Doncaster and Rotherham Joint Waste Board be held on Friday, 13^th December, 2013, at the Town Hall, Rotherham, commencing at 2.00 p.m.

(2) That the next following meeting of the Barnsley, Doncaster and Rotherham Joint Waste Board be held on Friday, 14^th March, 2014, at the Town Hall, Rotherham, commencing at 2.00 p.m.