Agenda and minutes

There were no declarations of interest made at this meeting.

Consideration was given to minutes of the previous meeting of the Barnsley, Doncaster and Rotherham Joint Waste Board, held on 13th December, 2013.

Agreed:- That the minutes of the previous meeting of the BDR Joint Waste Board be approved as a correct record for signature by the Chairman.

With regard to Minute No. 24(2) of the previous meeting, the visit to the Bolton Road waste treatment plant at Wath upon Dearne had taken place on Monday 3^rd February, 2014. It was noted that Shanks Waste Management were willing to host an additional visit for any Members who had been unable to attend the previous visit.

•           Governance

•           Project Delivery

•           Technical

·                     Health and Safety

•           Legal

·                     Financial

•           Communications

•           Resources

·                     Other

The Barnsley, Doncaster and Rotherham Joint Waste Manager submitted a report updating the progress of the following issues:-

(a) Bolton Road waste treatment site at Wath upon Dearne – the anaerobic digestion contract commissioning would begin later this year; the Rotherham Local Planning Authority has granted planning permission for working to take place on Sundays and also for the discharge of certain planning conditions;

(b) the waste treatment site at Ferrybridge – the plant commissioning date is to be early in 2015 and the full service commencement date is expected to be June, 2015;

(c) financial issues and the projection of a balanced budget for the current, 2013/2014 financial year;

(d) Shanks Waste Management, Magna Ltd. and BDR Waste have been awarded funding from the Ingenious grants programme to develop activities and materials for use at the Magna Centre, in schools and at the Bolton Road waste treatment site visitor centre, in order to try and encourage young people to consider waste engineering as a career;

(e) health, safety, quality and environment – the Joint Waste Board placed on record its satisfaction at the excellent site safety record of recent months, there having been no recorded accidents;

(f) Project Agreement – the revised redacted version will soon be published on the BDR Internet web site;

(g) Doncaster MBC is consulting about the development of a new waste transfer station to be located at Kirk Sandall;

(h) agreement for the Community Liaison Group to visit the Bolton Road waste treatment site.

Resolved:- That the BDR Manager’s report be received and its contents noted.

The Barnsley, Doncaster and Rotherham Joint Waste Board considered the updated Waste PFI transition phase risk register, as at March 2014. Reference was made to the increasing cost of insurance premiums.

Agreed:- That the updated information on the risk register be received.

The following item is likely to be considered in the absence of the press and public as being exempt under Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended, March 2006 – information relates to finance and business affairs)

Agreed:- That, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 as amended (information relating to the financial/business affairs of any person (including the Joint Waste Board)).

Consideration was given to the Budget Summary, as at February 2014, for the Barnsley, Doncaster and Rotherham Joint Waste Private Finance Initiative (PFI).

Agreed:- That the report be received and its contents noted.

To consider the following arrangements and pattern for meetings to be held during 2014:-

Steering Committee : Tuesday in May, 2014

Joint Waste Board : Friday 27th June, 2014

Steering Committee : Tuesday in August, 2014

Joint Waste Board : Friday in September, 2014

Steering Committee : Tuesday in November, 2014

Joint Waste Board : Friday in December, 2014

Joint Waste Board meetings are held at the Town Hall, Rotherham

Agreed:- (1) That the next meeting of the Barnsley, Doncaster and Rotherham Joint Waste Board be held on Friday, 27^th June, 2014, at the Town Hall, Rotherham, commencing at 2.00 p.m.

(2) That the next following meetings of the Barnsley, Doncaster and Rotherham Joint Waste Board be held on Friday, 19^th September, 2014 and on Friday, 12^th December, 2014, at the Town Hall, Rotherham, commencing at 2.00 p.m.