Agenda and minutes

Agreed:- That Councillor Mahroof Hussain of Rotherham Metropolitan Borough Council be appointed Vice-Chairman of the Barnsley, Doncaster and Rotherham Joint Waste Board for the remainder of the 2014/2015 Municipal Year.

(In the absence of the Chairman, Councillor Hussain assumed the Chair)

There were no Declarations of Interest made at this meeting.

Consideration was given to minutes of the previous meeting of the Barnsley, Doncaster and Rotherham Joint Waste Board, held on 19th September, 2014.

Agreed:- That the minutes of the previous meeting of the BDR Joint Waste Board be approved as a correct record for signature by the Chairman.

With regard to Minute No. K17 of the meeting held on 19th September, 2014, it was noted that there had been a successful interactive workshop held on Wednesday 19th October, 2014, entitled “Launch of the Rubbish Adventure”, with grant funding provided by the Royal Academy of Engineering. The workshop had been held in order to provide information about the waste processes taking place at the BDR facility.

Further to Minute No. 16 of the meeting of the BDR Joint Waste Board held on 19th September, 2014, the Barnsley, Doncaster and Rotherham Joint Waste Manager reported on the progress being made with regard to the proposed over-arching Joint Waste Strategy, with the addition of individual action plans for each of the three constituent local authorities. This matter is to be discussed by the BDR Steering Committee at its meeting to be held on Tuesday 16 December 2014 and a progress report will be submitted to the next meeting of this Joint Waste Board. It was agreed that Members will also be issued with a briefing note after the Steering Committee meeting on 16 December 2014.

•              Governance

•              Project Delivery

•              Technical

•              Legal

·                     Financial

•              Communications

•              Resources

•              Health and Safety

·                     Other

The Barnsley, Doncaster and Rotherham Joint Waste Manager submitted a report updating the progress of the following issues:-

-          Governance

-          Project Delivery

-          Technical matters

-          Legal

-          Financial

-          Communications

-          Resources

-          Health and Safety

-          Other sundry issues

Discussion took place on issues of corporate social responsibility affecting the Shanks Company and Members requested that a report on this matter be submitted to the next meeting of the BDR Joint Waste Board.

Members also agreed to undertake a visit of inspection to the Bolton Road site on Monday 19 January 2015. Details of this visit will be published in the Waste Matters newsletter.

Agreed:- That the report of the BDR Joint Waste Manager be received and its contents noted.

The Barnsley, Doncaster and Rotherham Joint Waste Board considered the updated Waste PFI transition phase risk register, as at 2 December 2014. Reference was made to:-

: Insurance – construction insurance is in place and insurance for the operations on site will be in place at the commencement of the contract; there are a limited number of companies which will insure waste management premises due to the number of fires and this is having an impact on the premiums; consideration is to be given to reflecting the impact of the increased premiums in the risk register; potential control measures include fire safety training and records of employee training;  other potential risks discussed were the volume of waste and the impact of service changes on levels of recycling.

Members requested that information explaining the details of the issues contained within the risk register shall be reported to the next meeting of the Joint Waste Board.

Agreed:- That the updated information on the risk register be received.

The following item is likely to be considered in the absence of the press and public as being exempt under Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended, March 2006 – information relates to finance and business affairs)

Agreed:- That, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 as amended (information relating to the financial/business affairs of any person (including the Joint Waste Board)).

Consideration was given to the Budget Summary, as at November 2014, for the Barnsley, Doncaster and Rotherham Joint Waste Private Finance Initiative (PFI). It was noted that current expenditure remained within the agreed budget. Reference was made to the costs of legal advice.

Agreed:- That the report be received and its contents noted.

To consider the following arrangements and pattern for the meetings to be held during 2014/2015:-

Steering Committee : Tuesday in February or March, 2015

Joint Waste Board : Friday 20th March, 2015

Steering Committee : Tuesday in May, 2015

Joint Waste Board : Friday in June, 2015

Joint Waste Board meetings are held at the Town Hall, Rotherham.

Agreed:- (1) That the next meeting of the Barnsley, Doncaster and Rotherham Joint Waste Board be held on Friday, 20th March, 2015, at the Town Hall, Rotherham, commencing at 2.00 p.m.

(2) That the next following meetings of the Barnsley, Doncaster and Rotherham Joint Waste Board be held on Friday 12th June, 2015 and also during September and December, 2015, at the Town Hall, Rotherham, commencing at 2.00 p.m.