Agenda and minutes

There were no Declarations of Interest made at this meeting.

Consideration was given to the minutes of the previous meeting of the Barnsley, Doncaster and Rotherham Joint Waste Board, held on 30th September, 2016.

Agreed:- That the minutes of the previous meeting of the BDR Joint Waste Board be approved as a correct record for signature by the Chairman.

•  Governance

•  Audit

•  Contract Performance

•  Communications

•  Legal

·  Financial

•  Resources

·  Other

The Barnsley, Doncaster and Rotherham (BDR) Joint Waste Manager submitted a report which highlighted and updated the following issues relating to the Joint Waste Private Finance Initiative (PFI), for the period September to December, 2016:-

-          Governance;

-          Internal Audit – a copy of the 2015/16 Internal Audit report was considered by the Joint Waste Board;

-          Recycling and Diversion of Waste from Landfill;

-          Complaints;

-          Health and Safety;

-          Events;

-          the facilities at Ferrybridge and at Grange Lane, Barnsley;

-          a summary of the BDR PFI Budget for 2016/17;

-          training;

-          South Yorkshire Waste Strategy – continuing preparation of the technical document for this strategy.

Agreed:- (1) That the BDR Manager’s report be received and its contents noted.

(2) That the Barnsley, Doncaster and Rotherham Joint Waste Board shall ensure that the necessary action is taken in response to the recommendations included within the internal audit report 2015/16, as now submitted.

Further to Minute No. 19 of the meeting of the Barnsley, Doncaster and Rotherham Joint Waste Board held on 30th September, 2016, it was noted that an opinion had been received from the Environment Agency in relation to the issue of noise at the Bolton Road facility at Manvers.

Agreed:- That the information be noted.

The Barnsley, Doncaster and Rotherham Joint Waste Board considered the updated Waste PFI risk status report (risk register) which had been maintained during the various stages of the joint waste project. The report stated that thirteen risks are registered, with none being added nor deleted since the last Joint Waste Board meeting held on 30th September, 2016. There had been one downward movement in ‘current’ risk score, since the September, 2016, meeting, in relation to the Environmental Impact risk, which was due to the mitigation measures used by the contractor relating to the issues of noise and flies affecting the Bolton Road site.

Discussion took place on aspects of the insurance risk.

Agreed:- (1) That the updated information on the risk status report, as now submitted, be received.

(2) That, currently, there are no risks to be added to, nor deleted from the BDR PFI risk register.

(3) That, within future reports, any movements should be accompanied by information about the explicit issue.

The following item is likely to be considered in the absence of the press and public as being exempt under Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended, March 2006 – information relates to finance and business affairs)

Agreed:- That, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 as amended (information relating to the financial/business affairs of any person (including the Joint Waste Board)).

The Barnsley, Doncaster and Rotherham (BDR) Joint Waste Manager gave a comprehensive presentation about the Waste Service Review undertaken during 2016 by Consultants Amec Foster Wheeler.

Agreed:- (1) That the presentation about the Waste Service Review be received and its contents noted.

(2) That, arising from the Waste Service Review, a Memorandum of Understanding be drafted in accordance with the principles of the existing Inter-Authority Agreement (IAA.3), for consideration both at the next meeting and at subsequent meetings of the Joint Waste Board.

: if necessary, a meeting shall be held during March, 2017, on a date to be arranged.

: annual meeting on a date to be arranged during June or July, 2017.

Agreed:- (1) That the next meeting of the Barnsley, Doncaster and Rotherham Joint Waste Board be held on Friday, 17th March, 2017 at the Town Hall, Rotherham, commencing at 2.00 p.m. and an invitation be extended to the representatives of Sheffield City Council to attend this meeting.

(2) That the annual meeting of the Barnsley, Doncaster and Rotherham Joint Waste Board be held on a date to be arranged during June, 2017.

(3) That the next following meetings of the Barnsley, Doncaster and Rotherham Joint Waste Board be held on dates to be arranged during September and December, 2017 at the Town Hall, Rotherham, commencing at 2.00 p.m.