Agenda and minutes

There were no Declarations of Interest made at this meeting.

Consideration was given to the minutes of the previous meeting of the Barnsley, Doncaster and Rotherham Joint Waste Board, held on 13th October, 2017.

Agreed:- That the minutes of the previous meeting of the BDR Joint Waste Board be approved as a correct record for signature by the Chairman.

·         Governance

·         Contract Delivery

·         Legal

·         Financial

·         Communications

·         Health and Safety

·         Resources

·         Other

The Barnsley, Doncaster and Rotherham Joint Waste Manager submitted a report which highlighted and updated the following issues relating to the Joint Waste Private Finance Initiative (PFI) for the period September-October, 2017:-

-          The contractor was on target to achieve the 12.5% recycling performance by the end of the financial year

-          Table of recycling tonnes processed April-October 2017

-          The issue of moisture loss and its inclusion in the recycling rate would continue to be pursued with DEFRA

-          Significant changes had been made to the equipment and the method that was applied to fly treatment.  Work was also taking place with the Environment Agency.  Renewi was working with one particular resident who was experiencing issues

-          Discussions were ongoing with the contractor with regard to the fire protection work which was programmed for July 2018.  It was felt that, given the issues that had been experienced, this was too long a timescale

-          Issues affecting the transfer station at Grange Lane, Barnsley

-          The Community Education Officer was assisting Rotherham Council’s consultation material and working with Communications on a video around plastic

-          The results of the waste compositional analysis were currently being worked through

-          The last Steering Group had suggested, and considered by the Workforce Management Board, that the contract of the Legal Locum be extended given the amount of work

-          Resources and staffing

Agreed:-  That the BDR Manager’s report be received and its contents noted.

There were no current issues to report.

The Barnsley, Doncaster and Rotherham Joint Waste Board considered the updated Waste PFI risk status report (risk register) which had been maintained during the various stages of the joint waste project.  The report stated that thirteen risks were registered with none to be added or deleted since the last Joint Waste Board meeting held on 13^th October, 2017.

Agreed:-  That the updated information on the risk status report, as now submitted, be received.

The Barnsley, Doncaster and Rotherham Joint Waste Manager reported that the Joint Waste Team had been working up the Household Waste Recycling Centre Contract.  One of the questions that been asked was whether or not it should be governed under the inter-authority agreement.

Agreed:-  That the progress on the Household Waste Recycling Centre Contract be reported to this Joint Waste Board

: if necessary, a meeting shall be held during March, 2018, on a date to be arranged.

: the annual meeting is to be held on a date to be arranged during June or July, 2018.

Venue : Town Hall, Rotherham.

Agreed:-  That a further meeting of the Barnsley, Doncaster and Rotherham Joint Waste Board take place in March, 2018, date to be determined.