Agenda and minutes

There were no Declarations of Interest made at this meeting.

Consideration was given to the minutes of the previous meeting of the Barnsley, Doncaster and Rotherham Joint Waste Board, held on 4th December, 2017.

Agreed:- That the minutes of the previous meeting of the BDR Joint Waste Board be approved as a correct record for signature by the Chairman.

The Barnsley, Doncaster and Rotherham Joint Waste Manager submitted a report which highlighted and updated the following issues relating to the Joint Waste Private Finance Initiative (PFI), for the period November, 2017 to January, 2018:-

-          Table of recycling tonnes processed (April 2017 to January 2018);

-          Information about complaints (noise and flies);

-          Health and Safety;

-          Fire protection improvements at the Bolton Road site;

-          Issues affecting the Bolton Road facility and the transfer station at Grange Lane, Barnsley;

-          Community Education (and applications being made to the Renewi Corporate Social Responsibility Fund);

-          Finance – the Operational Management Budget Summary 2017/18;

-          Waste Compositional Analysis continues, with the first phase results being compiled and the second phase to be undertaken during April 2018;

-          Resources and staffing; establishment of one new post replacing the vacant post of Compliance Officer

-          China has put in place limitations on the importing of waste materials; one consequence has been a worldwide slump in the paper and cardboard recycling markets.

Agreed:- That the BDR Manager’s report be received and its contents noted.

The Barnsley, Doncaster and Rotherham Joint Waste Board noted the following matters:-

(1) Contract Issues

Members were informed that the contract is performing well, although appropriate action should be taken to ensure an upward trend in recycling rates.

Tenders were currently being invited for the Household Waste Recycling Centre contract.

(2) Complaints

During the Winter months, there had been no complaints about flies from the Bolton Road site.  The number of flies might increase the during the warmer months of 2018. The contractor has augmented the fly treatment controls since 2017.

Discussions continued with a local resident about noise from the Bolton Road site.

The Barnsley, Doncaster and Rotherham Joint Waste Board considered the updated Waste PFI risk status report (risk register) which had been maintained during the various stages of the joint waste project. The report stated that fourteen risks are registered, with one risk added and none deleted since the last Joint Waste Board meeting held on 4th December, 2017. The new risk added was in relation to recycling markets, due to restrictions on tonnage and increased quality requirements introduced in 2018 by China.   

Members discussed Risk 7 (Insurance) and noted the difficulty of obtaining terms in the commercial market for insurance for waste treatment plants. There was also the requirement by the 3SE insurers for more mitigation equipment to be installed at the waste treatment site.

Agreed:- That the updated information on the risk status report, as now submitted, be received.

Brief discussion took place on the powers available to local authorities to seize vehicles used in fly-tipping (eg: Section 5 of the Control of Pollution (Amendment) Act 1989 and Section 34B of the Environmental Protection Act 1990. It was noted that Rotherham MBC had recently seized a number of vehicles used in fly-tipping.

: annual meeting on a date to be arranged during June or July, 2018.

: if necessary, a meeting shall be held during September, 2018, on a date to be arranged.

: a meeting on a date to be arranged during December, 2018.

Agreed:- (1) That the Annual General Meeting of the Barnsley, Doncaster and Rotherham Joint Waste Board be held at the Town Hall, Rotherham, on Monday, 4th June, 2018, commencing at 9.15 a.m.

(2) That the next following meetings of the Barnsley, Doncaster and Rotherham Joint Waste Board be held on Mondays (dates to be arranged) during September, 2018 and December, 2018 at the Town Hall, Rotherham, commencing at 9.15 a.m.

(3) That an additional meeting be held during March, 2018, including representatives of Sheffield City Council, in respect of the South Yorkshire Waste Strategy.