Agenda and draft minutes

Barnsley, Doncaster and Rotherham Joint Waste Board - Monday 15 March 2021 9.30 a.m.

Venue: Town Hall, Moorgate Street, Rotherham S60 2TH

Contact: Dawn Mitchell, Governance Advisor 

No. Item


To determine if the following matters are to be considered under the categories suggested in accordance with the Local Government Act 1972.




To determine any item which the Chairman is of the opinion should be considered as a matter of urgency.


There were no urgent items to consider.


Apologies for absence


Apologies for absence had been received from Matthew Gladstone and Paul Woodcock.


Declarations of Interest


There were no declarations of interest.


Minutes of the previous meeting held on 14 December 2020 (copy attached) pdf icon PDF 221 KB


The Clerk to the meeting advised of a correction to the minutes to include Councillor Lamb and Councillor McGuiness in the attendance record of the meeting.


The Minutes, as corrected, were approved as a correct record.



Matters Arising

To discuss matters arising from the previous minutes, which are not included elsewhere on the agenda.


There were no matters arising.


BDR Managers Report pdf icon PDF 488 KB

·         Governance

·         Contract Delivery

·         Legal

·         Financial

·         Communications

·         Resources

·         Glossary of Terms



The Barnsley, Doncaster and Rotherham Waste Partnership Manager presented a report which highlighted and updated the following issues relating to the Joint Waste Private Finance Initiative (PFI) for the period April 2020 – January 2021:


·       Governance

·       Contract Delivery

o   Bolton Road

o   Complaints

o   Fire Protection Improvements

o   Biofilter Replacement

o   Acid Scrubber

o   Landfill Diversion

o   Grange Lane

o   Health and Safety

·       Legal

·       Financial

·       Communications

·       Resources

·       Joint working and BDR Support


The BDR Manager explained that following SSE’s exit from Ferrybridge, Renewi now had 100% control of the SPV. after buying the remaining 25% of shares from SSE. There was no change in the contract terms between Renewi and Ferrybridge but the website would need updating. It was also confirmed that the amount of third-party waste being accepted had been reduced to allow for improved reception pit cleaning as part of Renewi’s fly management measures as well as ensuring there was enough capacity to process BDR waste under COVID-19 working restrictions.


There had been a decrease in the amount of complaints received but that was expected to rise as the weather improved. Work on Biofilter 2 had been successfully completed and appeared to be functioning as expected. Work on the acid scrubber project was ongoing and it was expected that “hot” commissioning of the system would be completed by the sub-contractor in the next few weeks.


The BDR Manager explained that she was working with legal and commercial advisors to continue to liaise with the Contractor to further incentivise diverting the maximum amount of material from landfill. The target for landfill diversion is 95% and this target is being exceeded for the majority of months. It was confirmed that work on the transfer station following the fire at Grange Lane was substantially complete. The BDR Manager expressed her pride at the news that the Site had been chosen to host a training video due to it’s exemplary health and safety practices.


It was expected that, by the financial year end, there would be an underspend on the operational budget. The BDR Manager confirmed that the insurance had been renewed at a similar cost to previous renewals.


In response to questions from the Members, it was confirmed that work was on-going to address the fly problem and that, although contingencies were in place for sudden down time of equipment, there was sometimes little that could be done at short notice. However plans were in place to divert waste to other facilities rather than to landfill.




Current Issues


Other than the news that the Shredder had experienced some unexpected down time, there were no on-going issues. Site inspections were still continuing in a COVID secure way and everything was as it should be. The Chair wished to record his thanks to all those involved in waste management for their hard work through the pandemic.


Risk Register pdf icon PDF 279 KB

Additional documents:


The BDR Manager introduced the Risk Register and confirmed that there had been no material changes since the last Board meeting.


Any Other Business


The Chair, in noting that this meeting was the last before Local Elections, thank Members for their attendance. He specifically thanked Councillors Hoddinott and McGuiness who were moving on at the elections and he wished them his best for the future.


Date, time and venue for the next meeting

The next meeting will be held on Monday, 14 June 2021 at 9.30am – venue yet to be confirmed.


The next meeting would be held on 14 June 2021 at 9.30am. It was anticipated that the meeting would be held on Microsoft Teams.