Agenda and draft minutes

Barnsley, Doncaster and Rotherham Joint Waste Board - Monday 5 December 2022 9.30 a.m.

Venue: Room 2, Town Hall, Moorgate Street, Rotherham S60 2TH

Contact: Samantha Mullarkey, Governance Advisor 

No. Item


To determine if the following matters are to be considered under the categories suggested in accordance with the Local Government Act 1972.




To determine any item which the Chairman is of the opinion should be considered as a matter of urgency.


There were no urgent items to consider.


Apologies for absence


Apologies for absence had been received from Councillor Houlbrook, Kellie Hopkins, and Nigel Naisbitt.


Declarations of Interest


There were no declarations of interest.


Minutes of the previous meeting held on 12 September 2022 and Matters Arising pdf icon PDF 129 KB


The Minutes were approved as a correct record of the meeting. There were no matters arising.


BDR Managers Report pdf icon PDF 430 KB

·                Governance

·                Contract Delivery

·                Legal

·                Financial

·                Communications

·                Resources



Paul Hutchinson introduced the update report which had been circulated prior to the meeting and highlighted the following matters relating to the Joint Waste Private Finance Initiative:


·        Governance

·        Contract Delivery

·        Legal

·        Finance

·        Communications

·        Resources


It was reported that there were no Governance issues and confirmation of the BDR Team was provided. Two additional posts had been agreed however these would not commence until the new workloads and service change requirements from the new Resources and Waste Strategy and corresponding legislation were fully understood and timetabled.


Paul Hutchinson also gave update on current situation on acceptance and disposal of furniture containing Persistent Organic Pollutants.


HWRC Procurement

-       Persistent Organic Pollutants (POP’s)

-       Best Available Technologies (Emissions)


Paul Hutchinson gave update of progress on Barnsley & Doncaster Joint HWRC Procurement.


Beth Baxter gave update of progress on Rotherham HWRC Procurement.


Risk Register pdf icon PDF 282 KB

Additional documents:


Paul Hutchinson confirmed that there had been no changes to the Risk Register since the last meeting.


Action - a “Deep Dive Review” of the risk register would be undertaken before the next meeting


Resolved: That the risk register be noted.


Risk Register


Abigail Reid gave update on the Hubbub residents engagement campaign. From the initial trial results, it seems the BMBC Animation is providing the best results.


Results should be collated in January 2023. Further roll-out will be co-ordinated through the Communications Meeting that includes staff from all three Councils Communication Team’s.


Any Other Business pdf icon PDF 263 KB

-       Hubbub Update

-       Community Liaison Group Meeting Minutes (for information only)


Councillor Higginbottom lead a discussion on possibility for joint lobbying of Government for national legislation on disposal of batteries.


Abigail Reid confirmed that through both the BDR-on-line and Waste Less South Yorkshire web sites, large work has been done on promoting the correct disposal of batteries.


Date, time and venue for the next meeting

Monday 6 March 2023 at 9.30am in Rotherham Town Hall.


The next meeting will take place at 13:30 on 6 March 2023 at Rotherham Town Hall subject to confirmation of attendance by representatives of all member Councils.