Agenda and minutes

Resolved:- That the minutes of the meeting of the former Cabinet Member and Advisers for Regeneration and Development, held on 2nd June, 2014 be approved as a correct record for signature by the Chairman.

Consideration was given to a report, presented by the Principal Finance Officer (Economic and Development Services), concerning the budget monitoring of the Environment and Development Services Directorate Revenue Accounts for the period 1st April to 31st May, 2014, including the forecast out-turn of overspending of £688,000 (1.51%) to the end of the 2014/15 financial year. The submitted report included information on the variances reported by each Division of Service. Specific reference was made to the Parking Services budget, the Council’s land and property bank and the funding for ICT.

Resolved:- (1) That the report be received and its contents noted.

(2) That the latest financialprojection against budget for the 2014/15 financial year, for theEnvironment and Development Services Directorate, based on actual income and expenditure to 31st May, 2014, be noted.

(3) That the report be referred to the Self Regulation Select Commission for information.

Consideration was given to the update provided by the Emergency and Safety Manager.  The update included:-

(a) Emergency Planning

:      Training of two new Forward Liaison Officers, with assistance from the South Yorkshire Police and from the South Yorkshire Fire Service;

:      Development of project to provide Emergency Planning-based lessons for Primary Schools.;

:      Preparing to warn and inform residents about the risk of Reservoir Inundation, per instructions from the Department for Environment, Food and Rural Affairs.

(b) Business Continuity

:      Finalised and disseminated the Council’s Corporate Recovery and Restoration framework

:      Together with other multi-agency partners assisted in the organisation of the annual SYLRF Gold Symposium, which focused on Community Resilience, Recovery and Restoration and Business Continuity;

:      Planning and Preparations in connection with Exercise Cygnus (National Pandemic Influenza Exercise taking place in October 2014), including local scenario planning, Council involvement and developing resilience plans for subsequent issues;

:      Continuing development of internal Business Continuity Management within individual departments, including focused challenge sessions with managers, delivery of training and awareness.

(c) Health and Safety

Carried out various work:

:      audit of the number and type of fire extinguishers at Grimm and Co., a charity working closely with Children and Young People’s Services;

:      Fire Safety training with staff at Copeland Lodge Day Care Centre;

:      unplanned inspection of Streetpride Construction Team’s ducting work on Centenary Way;  No health and safety concerns were identified;

:      attended Rother Valley Country Park to undertake a workshop inspection;

:      attended various schools, in Rotherham and in Sheffield, concerning a range of health and safety issues;

:      attended a meeting with South Yorkshire Fire Service and the building managers at Shaftesbury House regarding the Fire Safety.

:      conducted a site inspection at housing maintenance schemes at Walters Road, Maltby and Central Drive, Rawmarsh;

:      visited five community centres in the Maltby and Ravenfield areas, to check fire safety procedures.

Resolved:- That the update be noted and the Emergency and Safety Manager and the Principal Health and Safety Officer be thanked for their contribution.

Consideration was given to the minutes of a meeting of the Transport Liaison Group held on 25th June, 2014.

Resolved:-  That the contents of the minutes be noted.

-        Notes of meeting held on 15^th April, 2014

Consideration was given to the minutes of a meeting of the Environment Climate Change Group held on 15th April, 2014.

Resolved:-  That the contents of the minutes be noted.

Further to Minute No. G112 of the meeting of the Cabinet Member and Advisers for Town Centres, Economic Growth and Prosperity held on 2nd April, 2012 and Minute No. G19 of the meeting of the Cabinet Member and Advisers for Regeneration and Development held on 16th July, 2012, consideration was given to a report, presented by the Transportation and Highways Projects Manager, describing the outcome of consultations on the proposed controlled parking zone for the Clifton area of Rotherham and seeking approval to promote the Traffic Regulation Orders associated with a package of parking restrictions for that area.

The report summarised:-

:      the public consultation exercises undertaken during 2011, 2012 and 2013, to ascertain the views of local residents with regard to parking issues in the Clifton area;

:      the various responses received from local residents, during the consultation process;

:      details of three petitions submitted to the Council, concerning parking issues in the Clifton area.

Members noted that, after analysis of the responses from the public, there was insufficient support to justify implementing a controlled parking zone in the Clifton area. However, it was proposed to implement a Traffic Regulation Order affecting Parkfield Road and nearby streets, to ensure the safe and free flow of traffic there.

Resolved:- (1) That the report be received and its contents noted.

(2) That the proposal to introduce a controlled residents parking zone in the Clifton area of Rotherham, as shown on drawing No 126/19/TT382v3 now submitted, shall not be progressed due to the lack of support for such a scheme.

(3) That formal consultation be undertaken on a proposed Traffic Regulation Order to introduce short stay ‘pay and display’ parking on Parkfield Road, Clifton and various no waiting at any time parking restrictions in the areas as shown on drawing No 126/18/TT604 now submitted.

(4) That the lead petitioners and residents be informed accordingly of the above decisions.

Further to Minute No. G93 of the meeting of the Cabinet Member and Advisers for Regeneration and Development held on 14th February, 2014, consideration was given to a report, presented by the Transportation and Highways Projects Manager, describing the outcome of statutory consultations and comments from residents on the proposed parking zone in the residential area off Moorgate and Queensway and also on Beaconsfield Road, near to the Rotherham Hospital.

The report contained a summary of comments received from residents living in the local area. There had also been a petition submitted, containing eight signatures, requesting that part of Lyminster Avenue be included in a “residents-only parking zone”.

Discussion took place on the future monitoring and enforcement of parking in these areas.

Resolved:- (1) That the report be received and its contents noted.

(2) That the petition concerning Lyminster Avenue be received and its contents noted.

(3) That the objections received be not acceded to and that residents only parking, from Monday to Friday, 9.00 am to 4.00 pm, be introduced on Queensway, Norfolk Way, part of Hallam Road and on Sitwell Drive, as shown on drawing No 126/18/TT589 now submitted.

(4) That “No waiting at any time” parking restrictions be introduced on Sitwell Grove, as shown  drawing no 126/18/TT589 now submitted.

(5) That “No waiting at any time” parking restrictions be introduced on Beaconsfield Road, as shown on drawing No 126/18/TT589 now submitted.

(6) That the concerns about vehicles migrating to adjacent roads be noted, as now reported, be noted.

(7) That the petitioners and residents be informed accordingly of the decisions listed above.

Consideration was given to a report, presented by the Transportation and Highways Projects Manager, describing the outcome of an investigation into the causes of evening peak queues on the A630 West Bawtry Road entry to the Rotherway roundabout and proposing the implementation of an appropriate scheme to reduce these queues.

The report stated that the most effective scheme would be the widening of the entry from A630 West Bawtry Road approach to the Rotherway roundabout, from two to three lanes.  Details of the proposed scheme were shown on drawing number 126/18/TT591 submitted to the meeting. Funding for the scheme will be available from the Local Transport Plan Integrated Transport budget 2014/15.

Resolved:- (1) That the report be received and its contents noted.

(2) That the detailed design be undertaken on a scheme to widen the A630 West Bawtry Road entry to the Rotherway roundabout from two to three lanes, as shown on drawing number 126/18/TT591 now submitted and, subject to the outcome of public consultation, this scheme be implemented during the 2014/15 financial year.

Consideration was given to a report, presented by the Transportation and Highways Projects Manager, stating that after receipt of requests from local residents for controlled crossings on Manvers Way, Manvers/Wath upon Dearne, a pedestrian/vehicle survey of the area established that the locations identified near to Roebuck Chase and outside the Capita premises near to Station Road, meet this Council’s criteria for implementing a controlled crossing.

The speed limit and the volume of vehicles travelling along Manvers Way in conjunction with the adjacent shared and segregated cycle route facilities means that a toucan crossing is the most appropriate form of crossing to implement. In addition, the provision of the toucan crossing near to Roebuck Chase will result in an existing bus layby having to be re-sited to accommodate the toucan crossing in the most appropriate location.

Resolved:- (1) That the report be received and its contents noted.

(2) That the outline scheme proposals, as contained in the report now submitted, to install two toucan crossings on Manvers Way, Manvers near to Roebuck Chase and outside the Capita premises near to Station Road, be approved.

(3) That the detailed design for the proposed scheme be undertaken and, subject to no objections being received, the scheme be implemented.

Resolved:- That the action of the Cabinet Member in opening the following tenders be noted:-

- Christmas Illuminations (on 25 June 2014)

- Vehicle Spot Hire (Corporate Transport Unit) (on 1 July 2014)

-  Land at Simmonite Road (former International Centre), Kimberworth Park (on 7 July 2014).

Resolved:- That the following appointments be made to the outside bodies and sub-groups and panels for the 2014/2015 Municipal Year:-

Association of Public Service Excellence – Cabinet Member for Planning, Highways and Street Scene Services (Councillor G. Smith)

Chesterfield Canal Partnership – Councillor J. Dalton

Dearne and Dove Internal Drainage Board – Councillor A. Atkin

Don Catchment Working Group – Councillor G. Smith

Robin Hood Airport Consultative Committee – Councillor A. Gosling (substitute Councillor A. Atkin)

Sheffield City Region Carbon Reduction Forum – Councillor G. Smith

South Yorkshire Joint Waste Procurement Board - Cabinet Member for Planning, Highways and Street Scene Services (Councillor G. Smith)

Trent Regional Flood and Coastal Committee – Councillor Christine Mills (Doncaster MBC), with Councillor G. Smith as the deputy/substitute

Health, Welfare and Safety Panel

Deputy Leader -  Councillor Lakin

Cabinet Member for Planning, Highways and Street Scene Services -  Councillor G. Smith

Senior Adviser, Planning, Highways and Street Scene Services, Councillor M. Clark

Adviser, Planning, Highways and Street Scene Services, Councillor J. Swift

together with one Member (and a substitute) from each of the Select Commissions:-

Improving Places Select Commission:-  Councillor J. Foden

Improving Lives Select Commission:-  Councillor G. A. Russell (Councillor S. Ali)

Health Select Commission:-  Councillor P. A. Wootton (Councillor J. Dalton)

Self-Regulation Select Commission:- Councillor T. R. Sharman (Councillor J. Hamilton)

Chair, Overview and Scrutiny Management Board:-  Councillor Whelbourn (Councillor B. Steele)

together with:-

Mrs. J. Adams, NUT

Mr. A. Turner, UNISON

Mrs. K. Hall-Garritt, UNISON

Mrs. J. Jenkinson, UNISON

Mrs. S. D. Brook, NASUWT

Mr. P. Harris, GMB

Mr. D. Stockdale, UNITE

Recycling Group

Councillor G. Smith, Cabinet Member for Planning, Highways and Street Scene Services – Chair

Senior Adviser, Planning, Highways and Street Scene Services, Councillor M. Clark

Adviser, Planning, Highways and Street Scene Services, Councillor J. Swift

Councillor R. McNeely, Cabinet Member for Safe and Attractive Neighbourhoods

Members’ Training and Development Panel: - Councillor B. Steele

Representatives of the Select Commissions:

Improving Places Select Commission:-  Councillor A. Gosling

Improving Lives Select Commission:- to be confirmed

Health Select Commission:-  Councillor J. Havenhand

Self-Regulation Select Commission:- Councillor S. Ellis

Overview and Scrutiny Management Board:-  Councillor K. Sims

Rotherham Local Plan Members’ Steering Group

Cabinet Member for Planning, Highways and Street Scene Services (Chair), Councillor G. Smith

All other Cabinet Members

Senior Adviser, Planning, Highways and Street Scene Services, Councillor M. Clark

Adviser, Planning, Highways and Street Scene Services, Councillor J. Swift

Chair, Planning Board, Councillor A. Atkin

Vice-Chair, Planning Board, Councillor S. Tweed

Chair, Overview and Scrutiny Management Board, Councillor G. Whelbourn

Chairs of the four Select Commissions

Ward Councillors (when required)

Parish Liaison Committee

Cabinet Member for Planning, Highways and Street Scene Services (Chair), Councillor G. Smith

Senior Adviser, Planning, Highways and Street Scene Services, Councillor M. Clark

Adviser, Planning, Highways and Street Scene Services, Councillor J. Swift

Chair, Planning Board, Councillor A. Atkin

Vice-Chair, Planning Board, Councillor S. Tweed

Ward Councillors for the Parish(es)

Other Cabinet  ...  view the full minutes text for item 11.