Skip to content Skip to main navigation
Site map Arabic Urdu Slovenian Farsi Chinese French

Agenda and draft minutes

Venue: Town Hall, Moorgate Street, Rotherham.

Contact: James McLaughlin, Democratic Services Manager  01709 822477 or Email: james.mclaughlin@rotherham.gov.uk

Items
No. Item

57.

Declarations of Interest

Minutes:

There were no declarations of interest.

58.

Questions from Members of the Public and the Press

Minutes:

There were no questions from members of the public or press.

59.

To consider whether the press and public should be excluded from the meeting during consideration of any part of the agenda.

Minutes:

The Chair reported that there were no items of business on the agenda that would require the exclusion of the press or public.

60.

Budget 2018/19 and Medium Term Financial Strategy Progress Update pdf icon PDF 31 KB

Additional documents:

Minutes:

The Chair welcomed attendees to the meeting and explained that the purpose of the meeting would be to review income generation and savings proposals from the Strategic Directors of Regeneration & Environment and Finance & Customer Services and the Assistant Chief Executive as part of the budget scrutiny process. A further meeting would be held on 20 December 2017 to review proposals from other Strategic Directors.  

61.

Budget Options - Regeneration and Environment pdf icon PDF 36 KB

Additional documents:

Minutes:

The Chair welcomed the Strategic Director of Regeneration and Environment and other officers, as well as the Cabinet Member for Jobs and the Local Economy, to the meeting.

 

Members considered the following budget proposals:

 

Title

OSMB Comments

Supported

or

Rejected

Additional Actions

Review of Corporate Health and Safety (R&E 1)

Members received assurances in respect of the analysis undertaken by the service in respect of the viability of the proposal

 

Supported

N/A

Increased income/reduced costs from the Market Service (R&E 2a)

Members sought assurances in respect of what was empty liability and how much of the £50k and £75k was attributable to increased income or reduced cost.

 

Members also queried how the Council would increase footfall. It was explained there was a broader approach to this which involved promoting the market, the development of other schemes and a longer term strategy to redefine the town centre to bring more people in

 

Supported in principle, subject to additional clarification being provided

Assistant Director for Planning, Regeneration & Transport to supply information to Members

Increase fee income from A630 Parkway widening project for one year only (R&E 2b – 1)

 

No comments

Supported

N/A

Increase in planning application income or reduce staffing levels if planning applications do not meet the additional target (R&E 2b – 2)

 

No comments

Supported

N/A

RiDO – Deletion of vacant post (R&E 2b)

Members sought assurances that there would be sufficient capacity left within the team if the proposal to delete a post were to be implemented. It was explained that the focus of the team was on bigger strategic workstreams rather than lower level development and it was anticipated that this could be accommodated

 

Supported

N/A

Revenue Income Through Property Investment (R&E 3 – 1)

 

No comment

Supported

N/A

Riverside House Space to Partner (R&E 3 – 2)

Members queried whether the proposal was viable without the landlord’s permission. It was explained that all such projects carried a degree of risk and the biggest risk associated with this was that the proposed tenant could find alternative accommodation. At this stage there was nothing to formally submit and no plans were in place. Members also sought assurances in respect of capacity in legal services to expedite any agreement and the impact on customers in Riverside House. In response, it was confirmed that there was sufficient resources to progress the project and that the impact on customers would be monitored. The proposal was considered to be achievable, but it was noted that it would not deliver a full year saving in 2018-19

 

Supported

N/A

Income from Schools for the provision of Asset Management Services (R&E 3 - 3,4,5,7)

Members queried whether this was an activity that Multi-Academy Trusts (MATs) could deliver in-house and, in addition, whether the Council had investigated grouping all of the services that could be offered to MATs into one corporate package. In response, officers indicated that they  ...  view the full minutes text for item 61.

62.

Budget Options - Finance and Customer Services pdf icon PDF 35 KB

Additional documents:

Minutes:

The Chair welcomed the Strategic Director of Finance and Customer Services and the Cabinet Member for Corporate Services and Finance to the meeting.

 

Members considered the following budget proposals:

 

Title

OSMB Comments

Supported or Rejected

Additional Actions

Consolidate Riverside House Customer Services (FCS CIDS1)

No comments

Supported

N/A

To remove the cost of hiring a van for the Information Governance team to deliver historic paper records to staff across RMBC (FCS CIDS2)

No comments

Supported

N/A

To reduce the Information Governance Team by one member of staff (FCS CIDS3)

No comments

Supported

N/A

Restructure the Management team across the Digital Service (FCS CIDS4)

Members sought clarification as to why the proposal would deliver the anticipated benefits given the historic issues with IT in the authority. In response it was confirmed that the service would be in a stronger position as a result of the implementation of the proposal. Members sought further clarity in respect of the number of vacant posts and how long they had been vacant for. In response, it was confirmed that a large number had been held as vacant throughout the financial year. Members sought further information in respect of the reconfiguration of management in CIDS

 

Deferred

Strategic Director of Finance and Customer Services to provide clarification in respect of the proposal on 20 December 2017

Revenues & Benefits Service - reduction in overtime (FCS – Fin 1)

Members sought assurances in respect of the checks and balances in place to prevent the unnecessary payment of overtime. It was explained that former practices had been challenged and changes had been made to significantly reduce overtime since the appointment of the Strategic Director of Finance and Customer Services. Members also raised the need to move to e-billing for Council Tax. However, it was also suggested that the annual waste calendar be issued in the same letter as Council Tax bills to achieve efficiency on printing and postage

 

Supported

That OSMB consider establishing a task and finish group to review communications to residents

Recovery of Housing Benefit Overpayments (FCS – Fin 2)

 

No comment

Supported

N/A

Staffing savings from the Procure to Pay service (FCS – Fin 3)

Members received assurances that the progress for purchase orders was managed through an electronic system and noted the issues that had faced the service in the past two years

Supported

N/A

Review of Income Collection Arrangements (CW3)

No comment

Supported

N/A

 

63.

Budget Options - Assistant Chief Executive's Office pdf icon PDF 31 KB

Additional documents:

Minutes:

In view of the time taken to review the proposals from the Strategic Directors of Finance & Customer Service and Regeneration & Environment, the proposals from the Assistant Chief Executive were deferred for consideration until Wednesday 20 December 2017.

64.

Date and time of next meeting

 

The next meeting of the Overview and Scrutiny Management Board will be held on Wednesday 20 December 2017 at 9.00a.m. at Rotherham Town Hall.  

Minutes:

The next meeting of the Overview and Scrutiny Management Board would be held on Wednesday 20 December 2017 at 9.00 a.m. in Rotherham Town Hall.