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Agenda and minutes

Venue: Council Chamber - Rotherham Town Hall, Moorgate Street, Rotherham, South Yorkshire S60 2TH. View directions

Contact: James McLaughlin, Head of Democratic Services  01709 822477 or Email: james.mclaughlin@rotherham.gov.uk

Items
No. Item

64.

Declarations of Interest

 

To invite Councillors to declare any disclosable pecuniary interests or personal interests they may have in any matter which is to be considered at this meeting, to confirm the nature of those interests and whether they intend to leave the meeting for the consideration of the item.

Minutes:

Councillor Read declared a personal interest in Minute No. 78 (Swinton Town Centre Redevelopment) on the grounds of the close proximity of a close family member to the scheme and did not participate in the vote.

65.

Questions from Members of the Public

 

To receive questions from members of the public who wish to ask a general question in respect of matters within the Council’s area of responsibility or influence.

 

Subject to the Chair’s discretion, members of the public may ask one question and one supplementary question, which should relate to the original  ...  view the full agenda text for item 65.

Minutes:

There were no questions from members of the public.

 

Councillor Sansome commented on the report as part of Minute No. 78 (Swinton Town Centre Redevelopment) and welcomed the involvement of Ward Members in taking the proposals forward.

66.

Minutes of the Previous Meeting pdf icon PDF 113 KB

 

To receive the record of proceedings of the Cabinet meeting held on 19 November 2018.

Minutes:

Resolved:-  That the minutes of the Cabinet and Commissioners’ Decision Making Meeting held on 19th November, 2018, be agreed as a true and correct record of the proceedings.

67.

Exclusion of the Press and Public

 

Agenda Items 15, 16, 17 and 20 have exempt appendices. Therefore, if necessary when considering those items, the Chair will move the following resolution:-

 

That under Section 100(A) 4 of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the  ...  view the full agenda text for item 67.

Minutes:

Resolved:-  That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the agenda items 15, 16, 17 and 20 on the grounds that the appendices involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of  ...  view the full minutes text for item 67.

68.

Adult Services Non-Residential Care Charging Policy Review pdf icon PDF 146 KB

Report of the Strategic Director of Adult Care, Housing and Public Health

 

Recommendations:-

 

1.    That approval be given to commence public consultation with service users and  carers so as to inform the changes to the current policy and to provide opportunity for the public to provide feedback on the following  ...  view the full agenda text for item 68.

Minutes:

Consideration was given to report which detailed how the Care Act 2014 focused on improving people’s independence and wellbeing. It made clear that it was the duty of the Council to provide or arrange services that helped prevent or delay people developing needs for care and support. The Council  ...  view the full minutes text for item 68.

69.

Housing Related Support - Children and Young People Pathway Tender pdf icon PDF 242 KB

Report of the Strategic Director of Adult Care, Housing and Public Health

 

Recommendations:-

 

1.    That it be noted that the new service model will be defined following the completion of the Co-production work and this will inform the specification for the new contractual arrangements.

 

2.    That approval be given to  ...  view the full agenda text for item 69.

Minutes:

Consideration was given to the report which provided an update on the changing needs of young people accessing housing related support services.  It outlined recommendations for the future commissioning of the Housing Related Support Service for young people aged 16 - 25.

 

The main purpose of the supported housing service  ...  view the full minutes text for item 69.

70.

Annual Update on the Establishment of Education Provision at Waverley pdf icon PDF 139 KB

Report of the Strategic Director of Children and Young People’s Services

 

Recommendations:-

 

  1. That the annual update report be noted.

Minutes:

Consideration was given to the report which detailed how the Waverley residential and business community development site based in Rotherham had outline planning consent for up to 3,890 homes, retail units, community facilities, two primary schools and green infrastructure.

 

The report, therefore, provided an update in relation to the establishment  ...  view the full minutes text for item 70.

71.

Proposal to increase capacity at Aston Academy through basic need funding pdf icon PDF 131 KB

Report of the Strategic Director of Children and Young People’s Services

 

Recommendations:-

 

1.    That, subject to a successful planning application, approval be granted to the proposal to allocate £4.5m capital to increase capacity by 150 places at Aston Academyby the installation of additional classroom space to accommodate future pupil  ...  view the full agenda text for item 71.

Additional documents:

Minutes:

Consideration was given to the report regarding Aston Academy which was currently oversubscribed and the trend set to continue in future years given its popularity.

 

This report, therefore, sought approval to fund an increase in capacity at the school to accommodate the current and future demand for places, subject to  ...  view the full minutes text for item 71.

72.

Proposal to make prescribed alterations to the Willows School pdf icon PDF 139 KB

Report of the Strategic Director of Children and Young People’s Services

 

Recommendations:-

 

1.    That approval be granted to commence a period of statutory consultation by the posting of a public notice in relation to making prescribed alterations to the Willows School.

 

2.    That a further report be submitted in due  ...  view the full agenda text for item 72.

Minutes:

Consideration was given to the report which sought approval to commence a period of statutory consultation in relation to proposals to make prescribed alterations to the Willows School in line with the requirements of the School Organisation (Prescribed Alterations to Maintained Schools) (England) Regulations 2013 by increasing the number of  ...  view the full minutes text for item 72.

73.

Medium Term Financial Strategy Update pdf icon PDF 107 KB

Report of the Strategic Director of Finance and Customer Services

 

Recommendation:-

 

1.    That the updated Medium Term Financial Strategy be approved and that it be noted that the final version of the Strategy will be submitted to Cabinet and Council in February 2019. 

 

Additional documents:

Minutes:

Consideration was given to the report which detailed the Council’s Medium Term Financial Strategy (MTFS) and set out a framework for understanding the challenges the Council faced and supported corporate planning.  It helped the Council to shape its finances over the medium term by examining the projected resources  ...  view the full minutes text for item 73.

74.

Changes in legislation for the Council Tax Premium on Empty Properties pdf icon PDF 130 KB

Report of the Strategic Director of Finance and Customer Services

 

Recommendations:-

 

1.    That Cabinet recommend to Council that subject to the legislation being introduced an increase in the Empty Property Premium as follows;

 

(a)  From 2020/21 a 200% premium for properties unoccupied and unfurnished for over five years.

 

(b)  From  ...  view the full agenda text for item 74.

Minutes:

Consideration was given to the report that detailed how from 2013/14 the Government introduced changes affecting the way that Council Tax was charged on certain types of empty property or second homes, by allowing Local Authorities increased discretion to set the level of charges locally. 

 

One option available to Local  ...  view the full minutes text for item 74.

75.

Review of Polling Places 2019 pdf icon PDF 131 KB

Report of the Strategic Director of Finance and Customer Services

 

Recommendations:-

 

1.    That Cabinet recommend to Council that:

 

a.    approval is granted to undertake a review of polling places in 2019 following the process described in this report.

 

b.    the scope of the review and the proposals for changes be  ...  view the full agenda text for item 75.

Additional documents:

Minutes:

Consideration was given to the report which sought approval to recommend to Council for the commencement of a statutory review of polling districts and polling places within the borough. 

 

A preliminary review had been undertaken by Council officers to inform the Returning Officer’s initial proposals which were set out in  ...  view the full minutes text for item 75.

76.

Council Plan Q2 Performance Report pdf icon PDF 149 KB

Report of the Assistant Chief Executive

 

Recommendations:-

 

1.    That the overall position and direction of travel in relation to performance be noted.

 

2.    That consideration be given to measures which have not progressed in accordance with the target set and the actions required to improve performance, including future performance clinics.  ...  view the full agenda text for item 76.

Additional documents:

Minutes:

Consideration was given to the report which set out details of the Performance Report and Performance Scorecard and an analysis of the Council’s current performance against fourteen key delivery outcomes and seventy measures.  This report was based on the currently available data and also included an overview of progress on  ...  view the full minutes text for item 76.

77.

Rotherham Town Centre Masterplan - Forge Island Agreements pdf icon PDF 164 KB

Report of the Acting Strategic Director of Regeneration and Environment

 

Recommendations:-

 

  1. That approval be given to enter into a development agreement and the granting of the long lease of the Forge Island development site to the selected developer, Muse Developments Ltd.

 

  1. That approval be given to the outlined financial approach  ...  view the full agenda text for item 77.

Additional documents:

Minutes:

Consideration was given to the report which within the Masterplan identified the redevelopment on Forge Island as an essential catalyst to wider regeneration.

 

Following an extensive selection process, a development partner had been identified for the Forge Island development, this report sought approval for the approach required to deliver this.  ...  view the full minutes text for item 77.

78.

Swinton Town Centre Redevelopment - Development Brief, Appointment of Developer and Disposal pdf icon PDF 125 KB

Report of the Acting Strategic Director of Regeneration and Environment

 

Recommendations:-

 

1.    That approval be given to the aims and objectives for the redevelopment of Swinton Town Centre as set out at section 2 of this report.

 

2.    That approval be given for an OJEU compliant procurement process to be  ...  view the full agenda text for item 78.

Additional documents:

Minutes:

Consideration was given to the report which provided an update on progress following the market testing of a redevelopment opportunity for two sites one a vacant Council owned site proposed for residential development and the other the existing Council buildings in Swinton Town Centre.

 

The site was fronted by Council  ...  view the full minutes text for item 78.

79.

Community Energy Switching Scheme pdf icon PDF 215 KB

Report of the Acting Strategic Director of Regeneration and Environment

 

Recommendations:-

 

1.    That approval be given to the OJEU procurement process to identify a potential partner to develop a community energy switching scheme and inform a business case that will be developed, based on the results of the tender.

 

2.  ...  view the full agenda text for item 79.

Additional documents:

Minutes:

Consideration was given to the report which detailed the proposed community energy switching scheme which would be open to all Rotherham residents and would reduce the number of households paying high tariffs for gas and electricity and reduce fuel poverty.  Although the scheme would be open to all residents it  ...  view the full minutes text for item 79.

80.

Immobilisation of vehicles - Persistent Evaders and Untaxed Vehicles pdf icon PDF 118 KB

Report of the Acting Strategic Director of Regeneration and Environment

 

Recommendation:-

 

1.    That approval be given to the operational implementation of the immobilisation of untaxed vehicles and vehicles of persistent evaders of Parking PCNs, on the public highway.

Minutes:

Consideration was given to the report which sought approval in respect of the adoption of a policy which facilitated the immobilisation of vehicles. Approval of the proposals would allow untaxed vehicles and vehicles that were the subject of multiple unpaid parking penalty charge notices (PCNs) to be immobilised  ...  view the full minutes text for item 80.

81.

Lease of Green Space, School Lane, Parkgate to Rotherham United Community Sports Trust (RUCST) pdf icon PDF 1 MB

Report of the Acting Strategic Director of Regeneration and Environment

 

Recommendations:-

 

  1. That approval be given to the grant of a new Asset Transfer Policy Lease Agreement, as detailed in Option 1 of this report on land at School Lane, Parkgate, as shown edged in blue in the site plan  ...  view the full agenda text for item 81.

Minutes:

Consideration was given to the report which detailed how the recreation ground at School Lane, Parkgate had been leased to Inzone (Yorkshire) Community Interest Company since 2014 under the Asset Transfer Policy. The lessee now wished to surrender their lease and there was a risk that valuable facilities and infrastructure  ...  view the full minutes text for item 81.

82.

Riverside House Café pdf icon PDF 118 KB

Report of the Acting Strategic Director of Regeneration and Environment

 

Recommendations:-

 

1.    That approval be given to conducting an open tender procedure process in accordance with the Council’s Contract Procedure Rules and Domestic and European Procurement Law, in order to identify a partner to deliver the Riverside House Café through  ...  view the full agenda text for item 82.

Additional documents:

Minutes:

Consideration was given to the report which provided detail on the implementation proposal to achieve a proposed 2019/20 budget saving by commissioning an external partner to deliver the Riverside House Café provision.

 

Riverside House had now been open for seven years during which time the café has become an established  ...  view the full minutes text for item 82.

83.

Improving Air Quality in Rotherham pdf icon PDF 344 KB

Report of the Acting Strategic Director of Regeneration and Environment

 

Recommendations:-

 

1.    That Rotherham Metropolitan Borough Council’s (RMBC’s) commitment to improve air quality in the Borough and to improve health outcomes for residents be endorsed.

 

2.    That it be recognised that Rotherham and Sheffield’s air quality challenge is  ...  view the full agenda text for item 83.

Additional documents:

Minutes:

Consideration was given to the report which detailed how air quality was now a major issue of growing interest and significance at a national and international level.

 

The National Air Quality Plan, published by Department for Environment, Food and Rural Affairs (DEFRA) in July 2017, identified those Local Authorities with  ...  view the full minutes text for item 83.

84.

Food Service Inspection Plan 2018-19 and Introduction of a Pre-Inspection Service Offer pdf icon PDF 212 KB

Report of the Acting Strategic Director of Regeneration and Environment

 

Recommendations:-

 

1.    That approval be given to the Food Service Plan for 2018/19;

 

2.    That approval be given to the introduction of a new Council service to provide pre-inspection advice to food businesses, for which a charge of £195 plus  ...  view the full agenda text for item 84.

Additional documents:

Minutes:

Consideration was given to the report which detailed how the Food Standards Agency required all Competent Authorities to have an up-to-date, documented Food Service Plan, which was readily available to food business operators and consumers. This plan must be subject to regular review and clearly state the period of time  ...  view the full minutes text for item 84.

85.

Recommendations from Overview and Scrutiny Management Board

To receive a report detailing the recommendations of the Overview and Scrutiny Management Board in respect of the following items that were subject to pre-decision scrutiny on 12 December 2018:

 

·         Medium Term Financial Strategy 2018 – 2021

·         Rotherham Town Centre Masterplan - Forge Island Agreements

·         Riverside House Café

·         Community Energy  ...  view the full agenda text for item 85.

Minutes:

Consideration was given to the circulated report, the contents of which were included as part of the relevant item and the details included accordingly.