Agenda item

Members' Questions to Cabinet Members and Chairpersons

To put questions, if any, to Cabinet Members and Committee Chairpersons (or their representatives) under Council Procedure Rules 11(1) and 11(3).

Minutes:

There were 32 questions:

1.    Councillor Bacon: Will the council conduct a full review into the way it handled changes to the way bin crews work, which reportedly led to chaos in the collection of household waste?

Councillor Marshall, Cabinet Member for Street Scene and Green Spaces, firstly thanked residents for their patience and understanding in relation to the garden waste collection service issues. She did not accept that there had been chaos in the collection of household waste as Councillor Bacon had suggested. The collection of household waste had been prioritised. As the situation had not yet concluded, Councillor Marshall stated that she was not in a position to commit to a review.

In his supplementary, Councillor Bacon stated that the Council was not interested in learning lessons from its failures to do the basic jobs right. He asked if the Cabinet member would be issuing a proper refund to the residents who had not received the service they had paid for.

Councillor Marshall explained that the original question had asked for a review into the collection of household waste, not garden waste. She confirmed that the Council would look into some form of recompense for the garden waste collection issues.

2.    Councillor Thorp: Would the council ever consider or comply with a request from the government to sell off allotments to use for building new houses as a very concerned constituent of mine is very worried RMBC would just say yes to any Government request to do so?

Councillor Marshall, Cabinet Member for Street Scene and Green Spaces, stated that the Council had not had any request from Government to sell off any allotments  and, by statutory protections, the Council had no intention to identify any allotment land for other purposes.

In his supplementary, Councillor Thorp asked would the Council sell them if the Government asked them to.

Councillor Marshall explained that the sale of an allotment had to go through a rigorous protocol, including consultation with the National Allotment Society and through the planning process.

3.    Councillor Thorp: RMBC spent a fortune laying new pedestrian walk ways in the town centre, trying to improve the visual effect for visitors. Then along comes someone who needs to get to underground utilities, but is there any care in what is put down, the simple answer is no. Why spend this money if you don't keep up its appearance.

Councillor Williams, Cabinet Member for Transport, Jobs and the Local Economy, stated that he shared the frustration. However, the Council’s Highways team had protected the recent resurfacing works in the Town Centre against any utility company carrying out excavation works in the roads and footways. However, in the legislation that governed this matter, exemptions were provided for utilities companies to carry out emergency works and provide a new connection or supply to a new customer. Any planned works or emergency works delivered on the adopted highway by a utility company required approval in accordance with the Street works and Roadworks Permit Scheme and all utilities companies were required to restore the highway to its original state.

In his supplementary, Councillor Thorp stated that, outside the Heart Foundation Shop, around 10 flagstones had been pulled up and tarmac had been put down in its place. This had happened in other areas throughout the town centre. Councillor Thorp asked Councillor to do something about it.

Councillor Williams confirmed that he would raise the issues with the relevant service.

4.    Councillor Bennett-Sylvester: Can you please confirm the asylum seeker qualification was not an addition of the 2023 update of Rothercard and had been in place since the last formal review in 2008?

Councillor Read, Leader of the Council, stated that this was the case. The asylum seeker qualification was not a recent addition and had been in place since at least 2008.

In his supplementary, Councillor Bennett-Sylvester stated that since 2008, the Conservatives, BNP, UKIP and Reform had had a near continuous presence on the Council. He asked if the Leader was aware of any questions from their parties on the eligibility criteria for Rothercard since 2008.

Councillor Read stated that, as far as he was aware, there has been no mention of it from any member of any of those groups over that entire period of time.

5.    Councillor Bennett-Sylvester: Can you please confirm the number of Conservative councillors who volunteered to join the Rothercard working group ahead of its update in 2023?

Councillor Read, Leader of the Council, confirmed that there was no record of Conservative members seeking to be members of that working group.

In his supplementary, Councillor Bennett-Sylvester asked if the Leader would agree with him that the Conservatives had full opportunity to help shape the look of Rothercard. He noted that no Conservatives had come forward to join the new review group created following the local elections in 2024.

Councillor Read stated that the cross-party working led by former Deputy Leader Councillor Sheppard on the Rothercard Review had been a really good piece of work. Those opportunities were absolutely there, both through those working group arrangements and through scrutiny arrangements. If Members did not take them, that was their responsibility.

6.    Councillor Bennett-Sylvester: Who chaired the January 13th 2023 OSMB meeting where the new Rothercard scheme was scrutinised, were any members from the same party in attendance and can you give a summary of questions asked please?

Councillor Steele, Chair of the Overview and Scrutiny Management Board,  explained that the meeting of the Overview and Scrutiny Management Board took place on January 19 2023 and not January 13 2023. The minutes of the meeting on 19 January indicated that while the Chair of the Overview and Scrutiny Management Board at the time was Councillor Clark, the meeting was chaired by the Vice Chair, Councillor Tom Collingham, after apologies were received from Councillor Clark.
Councillor Tim Baum-Dixon was the only elected member present from the same party (Conservative) as the chair Councillor Tom Collingham.

The following attendances information was provided:

·       Councillor Joanna Baker-Rogers, Member, Attendance: Present -  Labour

·       Councillor Sheila Cowen - Member - Attendance: Present - Labour

·       Councillor Wendy Cooksey - Member - Attendance: Present - Labour

·       Councillor Lyndsay Pitchley - Member - Attendance: Apologies - Labour

·       Councillor Ken Wyatt - Member - Attendance: Present - Labour

·       Councillor Taiba Yasseen - Member - Attendance: Apologies - Labour

·       Councillor Adam Tinsley - Member - Attendance: Expected - Conservative

·       Councillor Tim Baum-Dixon - Member - Attendance: Present - Conservative

·       Councillor Adam Carter - Member - Attendance: Apologies - Liberal Democrat

·       Councillor Robert Elliott - Member - Attendance: Present - Non-Aligned (Independent)


A summary of the questions asked was also provided.


In his supplementary, Councillor Bennett-Sylvester asked if it would be reasonable, in Councillor Steele’s opinion, to say that not only did the Conservative group have full opportunity to scrutinise Rothercard but actually due to the vice chair facilitating the meeting, lead the scrutiny?

He therefore asked if it would be reasonable to accept that the members of OSMB who were silent, consented?

Councillor Steele stated that he would not make comments on what people chose to do in a meeting. He did think it was appropriate for everyone to stake appropriate action and involved themselves in the decisions made.

7.    Councillor Bennett-Sylvester: Full Council on March 1st, 2023 approved cabinet minutes approving the new Rothercard scheme, how many members of the current Conservative group were present and what questions did they ask of the scheme, especially regards eligibility?

Councillor Read, Leader of the Council, explained that the following current Conservative group members were present:

Names of Conservative Councillors present on 1st March 2023:

·       Councillor Joshua Bacon

·       Councillor Simon Ball

·       Councillor Tim Baum-Dixon

·       Councillor Sophie Castledine-Dack

·       Councillor Tom Collingham

·       Councillor Zachary Collingham

·       Councillor David Fisher

·       Councillor Greg Reynolds

·       Councillor Adam Tinsley


None of them raised any questions on this matter.


In his supplementary, Councillor Bennett-Sylvester stated that whilst Rothercard was not there to be voted on as recommendation, members were able to table questions and speak to the minutes. There were several Conservative members present who were at the meeting today. He asked if the Leader agreed with him that it was reasonable to take their silence then as consent?

Councillor Read stated that he thought there was no reason to believe that that was not the case.

8.    Councillor Bennett-Sylvester: Can you please confirm that during his time as MP for Rother Valley that Mr Alexander Stafford regularly contacted RMBC about council matters and what representations did he make regards the highly publicised Rothercard scheme, especially given the role of Conservative councillors in its scrutiny?

Councillor Read, Leader of the Council, explained that the former MP sent over 3,000 enquires to the Council in his time in office. No reference to the Rothercard scheme was found amongst those pieces of correspondence.

In his supplementary, Councillor Bennett-Sylvester said that the asylum seeker qualification amounted to 0.0004% of the Rotherham population and for years, the Conservatives had no issue with it and had chosen not to scrutinise or shape it. He asked the Leader if he agreed that Mr Stafford’s comments on social media were the frantic thrashings of a loser devoid of any real principles and struggling to find any real relevance but aimed to do so by bullying societies weakest members?

Councillor Read stated that he would associate himself with those remarks. He also agreed that it was not a surprise that media outlets such as the Sun and GBNews had picked this story up. Information had been provided to them, and they had chosen not to run that information. The situation was that a former MP was struggling to remain relevant and clearly had his eye on a job. He had picked on one person in pursuit of driving division and creating uncertainty. Councillor Read said this was unbecoming of the Conservative Party and they should expect better.

9.    Councillor Sheppard: Could the cabinet member outline the dangers presented by the illegal painting, especially on mini-roundabouts, currently taking place in our borough and across the country?

Councillor Williams, Cabinet Member for Transport, Jobs and the Local Economy, explained that the dangers were twofold. The individual carrying out the behaviour was putting themselves in serious danger and at risk of injury from a collision with a vehicle or the road. Secondly, graffiti on the highway was distracting for road users.

In his supplementary, Councillor Sheppard asked what the cost was to taxpayers to repair the roundabouts?

Councillor Williams stated that it cost around £1000 to restore a roundabout. There would also be disruption to the road network whilst the repairs were carried out.

10. Councillor Sutton: What support is there for young people in Rotherham?

Councillor Cusworth, Deputy Leader and Cabinet Member for Children and Young People, explained that a wide range of support service were available for children and young people. These included family help services and family hubs. In terms of outreach and engagement teams, a lot of work had been done to support young people after lots of anti-social behaviour in Cortonwood. There were many online initiatives regarding development and the Building Bridges Together project was aimed at promoting inclusion and challenging negatives views, particularly around race and immigration following the disorder at Manvers in 2024. Other support included awareness of the dangers of image sharing / sexting, support for LGBTQ plus young people, anti-social behaviour education and universal support sessions.

In her supplementary, Councillor Sutton asked if Members were aware of all of the support and how to signpost residents?

Councillor Cusworth agreed to raise the matter with officers.

11. Councillor A Carter: Given the Government's U-turn on welfare reforms and on scrapping the winter fuel payments, does the council leader believe that he was in the wrong to back these cruel changes?

Councillor Read, Leader of the Council, stated that he was not sure what Councillor Carter was referring to as he had voted for the same motions as him, opposing the changes. The Leader had written to the Chancellor of the Exchequer and the Secretary of State for DWP to express opposition.

In his supplementary, Councillor Carter said that in the chamber, the Leader had been known to support and speak in favour of the government's changes. He asked if the Leader thought he had been wrong, if the wrong decisions had been made and if he thought those pensioners who were just above the current pensions credit threshold were in poverty.


Councillor Read did not accept the premise of the question and repeated what he had said at the meeting in September 2024 regarding the motion: “The motion says we'd like the Government to pause and reconsider. I think we'd all like the Government to pause and reconsider. So on that basis we're supporting the motion in front of us today. That was the position I took then, it's still the position I take now.”

12. Councillor A Carter: The closures of the waterpark at Clifton Park over the summer so soon after opening is really disappointing. What has gone wrong here, and will the council be recouping money spend from the contractors for the remedial works?

Councillor Marshall, Cabinet Member for Street Scene and Green Spaces, explained that the Council understood and shared the disappointment caused by the interruptions. The issues experienced were due to two separate issues. Firstly, the paddling pool surface initially installed was found to be slippery and the Council did not want to risk any children getting hurt. Following a series of slip resistance tests, the surface was re-laid at no cost to the Council, with the contractor covering all remedial works. The paddling pool was fully operational and open to the public. Secondly, a fault occurred with the chlorine injector pump, which temporarily affected the operation of the entire Water Splash system. This issue was also repaired by the contractor at their expense, and the system was now functioning as intended.

In his supplementary, Councillor A Carter asked if it would be fair to say that the planning for the scheme meant that the contractors felt rushed to get this scheme finished in time for the summer holidays and therefore the necessary quality standards were not met before handing over the scheme to the public? He asked if the Cabinet Member would commit to undertake a review of the process that had led to the failures?

Councillor Marshall disagreed that the contractors had been rushed. It was important to strike a balance between ensuring the surface was not too abrasive while still providing enough grip for safe use. The health and safety of children came first.
.

13. Councillor Tinsley: Has Rotherham Borough Council made any representations to the Government Inquiry on Taxi Licensing?

Councillor Williams, Cabinet Member for Transport, Jobs and the Local Economy, explained that this question related to the call for evidence from the Transport Committee in Parliament who were doing a short inquiry into taxi licensing. The Committee wanted to look into the performance of the national framework for licencing, regulations of the sector and specific issues including cross-border hire, which Rotherham would call out of town taxes. Councillor Williams confirmed that the Council’s licensing service had made a submission to the Transport Committee. The Leader, Councillor Williams, and Councillor Hughes, as Chair of Licencing, all had seen that submission. It was a very strong submission that set out the Council's position and concerns on these matters. Councillor Williams also confirmed that the Council had a strong record on the issue of taxi licensing and had taken many steps to advocate for new stronger standards.

In his supplementary, Councillor Tinsley asked if the Council would promote that a taxi used by Rotherham residents in Rotherham should have a Rotherham licence? 

Councillor Williams agreed that this would be a good idea, and he would raise it with officers.

 

14. Councillor Tinsley: A parent was fined for litter dropped by their 6-year-old child without their knowledge. Does the Council think this approach is fair?

Councillor Marshall, Cabinet Member for Street Scene and Green Spaces, stated that she was not aware of this situation and it did not seem fair. She asked Councillor Tinsley to send her the details and she would look in to it.

15. Councillor A Carter: There are no published opening times of the Clifton Park's waterpark that are easy to find online. This makes it hard for families to plan activities. Why is this and will you commit to changing this so it is widely publicised?

Councillor Marshall, Cabinet Member for Street Scene and Green Spaces, explained that she was not aware that the times were not published, and she would ensure this was corrected. The times were on the Facebook page.

In his supplementary, Councillor A. Carter asked if the watersplash could be opened earlier than 11am in the summer holidays so that the Council were not encouraging young people to be out in the height of the heat, risking sun damage?

Councillor Marshall reiterated that the current opening times would be published online.

16. Councillor A Carter: Regarding the Plan for Neighbourhoods Government funding, will the council consider using these funds at Templeborough to strengthen and reopen the bridge at Grange Lane to better connect Brinsworth and Templeborough?

Councillor Williams, Cabinet Member for Transport, Jobs and the Local Economy, explained that the allocation of Plan for Neighbourhoods funding would be led by a new Neighbourhood Board in consultation with the community. Following consultation exercises in 2024 and 2025 the process of exploring interventions was underway but not yet complete. Grange Lane was not adopted highway along its full length, the northern part having been stopped up. The bridge was not a structure in the ownership of the RMBC. The matter would therefore not be a simple matter of maintenance, but of installing a new highway including securing the necessary agreements of landowners and ensuring the appropriate requirements were met for adoption.

 

It was likely therefore that the suggested intervention would be of significant scale, and considerable work would be required to understand the costs and benefits of the proposal. However, at this stage in the process the suggestion could be fed into consultation for consideration by the Neighbourhood Board, when that was established.

In his supplementary question, Councillor A Carter stated that the consultation was very clunky and difficult to access. He asked the Cabinet Member if he agreed that it was not presented well and was confusing for the residents of Brinsworth?

Councillor Williams
confirmed he would raise the matter with officers and provide information to Councillor Carter.

17. Councillor Blackham: With not a single neighbouring property responding to an application to change a home in North Anston into a children’s home and 35 objectors having to find out themselves that the same was planned for a home in South Anston, how can we have confidence local residents are being properly consulted about important changes in their area?


Councillor Mault, Chair of the Planning Board, explained that there were two difference processes involved. All applications for planning permission were required by statutory legislation to be publicised by either letters to neighbouring properties or site notices posted at the site. Documents associated with planning applications were published on the Council’s website.

The planning application in North Anston was promoted by the Council and consultation was undertaken by the Children and Young People’s Service and with ward members and local residents prior to the purchase of the property. The application in South Anston was for a Lawful Development Certificate for the use of the property for a care home for children (in this case 2 children and 2 carers).  Public consultation was not required for Lawful Development Certificates.

In his supplementary question, Councillor Blackham referenced the letter that had been sent from CYPS that said the Council planned to change the use of property from a Class 3 to a Class 2 residential home. Residents did not respond as they felt the decision had already been made. Councillor Blackham asked if, given the lack of confidence in the process, the Council would reconsider the decision to use the property in North Anston as a children’s home.

Councillor Mault stated that consultation had been carried out, as shown by the letter Councillor Blackham referenced. In terms of the process, Councillor Mault stated he would take the comments back to Planning Board.

18. Councillor A. Carter: Given a further £9 million overspend on the refurbishment of the markets, does the council still believe this is value for money, and what projects will miss out because £9 million is being taken from to fund this?

Councillor Williams, Cabinet Member for Transport, Jobs and the Local Economy, stated that the market and library development was a huge regeneration project for the town centre, boosting footfall, supporting businesses and helping to foster new economic activity in the town centre.

Redeveloping an existing building was a challenge, it added complexity which often translated into cost. Investing in a high-quality market that was fit for the future was value for money. It should not be forgotten that the project would also create a brand new central library which would bring additional footfall and custom to the Town Centre.

 

Councillor Williams explained that, as with any capital programme, there were projects that became undeliverable, for a variety of reasons, as further development work was done, and it was from such projects that funding had been moved.

In his supplementary, Councillor A Carter asked Councillor Williams to provide a list of the capital projects that were not going to take place due to the overspend?

Councillor Williams stated that you would provide a written response. In relation to the overspend, Councillor Williams explained that the cost increases between the Cabinet reports of September 2022 and March 2024 (£9.2m) were driven by a number of key factors, most notably the period of super-inflation that impacted the construction industry following the pandemic. Other notable additional costs included the identification and removal of RAAC concrete, and improved arrangements for the temporary indoor market, enabling traders to remain in situ during the works, which was at their request, following consultation.

19. Councillor Tinsley: Parking enforcement on Maltby High Street feels inconsistent, letting cars overstay and affecting businesses. Will the Council commit to regular, reliable patrols to support fair parking and local traders?

Councillor Tinsley was not present at the meeting to ask the question, and a written response would therefore be provided.

20. Councillor Currie: Why did Keppel ward receive no funding from the ‘our places’ pot when we were the biggest contributors to the consultation. Please could you explain the criteria for the allocation of the funding?

Councillor Currie was not present at the meeting to ask the question, and a written response would therefore be provided.

21. Councillor Tinsley: Last summer, grass cutting complaints were high, but this year dry weather limited growth. Why weren’t teams redirected to other tasks, like hedge cutting, to ensure staff productivity and timely maintenance?

Councillor Tinsley was not present at the meeting to ask the question, and a written response would therefore be provided.

22. Councillor Tinsley: With the review of waste collection routes and new working methods, are there plans to reduce the number of bin lorries or collection routes?

Councillor Tinsley was not present at the meeting to ask the question, and a written response would therefore be provided.

23. Councillor Thorp: The 20 million pound neighbourhood fund can you please confirm this fund will not be just used in Rotherham Town Centre only, and using the reason as it will benefit everyone.

Councillor Williams, Cabinet Member for Transport, Jobs and the Local Economy, explained that the Plan for Neighbourhoods boundary in Rotherham had been specified by Government – it was actually the same boundary as the one determined by the previous government – and was one of 75 built-up areas that had been identified across the country. The area was centred on Rotherham Town Centre and included the surrounding neighbourhoods and communities. The area was based on data provided by the Office for National Statistics and other factors. The allocation of funding would be led by the Neighbourhood Board, when that was established, in consultation with the community. Following consultation exercises in 2024 and 2025 the process of exploring interventions was underway but not yet complete.

Councillor Williams asked Councillor Thorp to let him know of any suggestions on how the funding could be used for the benefit of those who visited the area as well as those who lived there.

In his supplementary, Councillor Thorp stated that Councillor Williams had said in Improving Lives that the Neighbourhood Board will just be the Town Board with a few other people on it. Councillor Thorp also stated that money had been removed from town investment to Effingham Street public realm improvements works. Councillor Thorp asked if the £20 million would be used to stack back up for the town centre.

Councillor Williams stated that he had not said that. The Neighbourhood Board would be made up from the community and that process was taking place. There had to be at least two elected members on the board so Councillor Williams encouraged Councillor Thorp to let him know if he would be interested. He also reiterated that the Neighbourhood Board would consider any funding proposals and that the proposals would benefit those who did not live or work directly inside the immediate boundary.

24. Councillor Ball: Why has scrutiny failed to halt Labour’s project slippages in the capital programme?

Councillor Ball was not present at the meeting to ask the question, and a written response would therefore be provided.

25. Councillor Ball: How do you justify oversight amid rising regeneration costs under Labour?

Councillor Ball was not present at the meeting to ask the question, and a written response would therefore be provided.

26. Councillor Thorp: Why has your Audit committee failed to challenge Labour's reallocation of Pathfinder funds from the planned Town Centre projects, funnelling yet more money into the centre while outer wards are denied fair shares for vital infrastructure?

Councillor Baggaley, Chair of the Audit Committee, explained that the role of the Audit Committee was to consider internal controls and issues raised through external controls and audit processes. The reallocation of funds within the Pathfinder programme was not an issue that had been raised as part of these processes. Any reallocations had been approved by Cabinet, and it was not the role of the audit committee to challenge or scrutinise those cabinet decisions. The Committee had to stick within the remit that had been given to it.


In his supplementary question, Councillor Thorp referred to the £20 million Neighbourhood Fund and asked if the Audit Committee would just stand by and watch as the money was moved, not for the purpose it was designed for.

Councillor Baggaley reiterated that it was not the role of the Audit Committee to scrutinise decisions. Its role was around the controls and risk frameworks that existed within the Council. Any decisions like that would need to be scrutinised through the relevant processes.

27. Councillor Yasseen: I assured my constituents I would keep them informed about Selective Licensing, especially after repeated officer assurances that we would receive regular updates on this critical issue. It directly affects my ward, yet I now face daily inquiries and remain completely in the dark. Why has the elected ward council-lor not been properly briefed or kept updated?

Councillor Beresford, Cabinet Member for Housing, was not present at the meeting to respond and a written response would therefore be provided.

28. Councillor Ball: Why hasn’t an independent body been commissioned to review whether the budget overspends stem from ideological spending over taxpayer value?

Councillor Ball was not present at the meeting to ask the question, and a written response would therefore be provided.

29. Councillor Ball: How has your board challenged Labour’s underfunding of NHS partnerships?

Councillor Ball was not present at the meeting to ask the question, and a written response would therefore be provided.

30. Councillor Yasseen: Do you agree that conducting a second Selective Licensing consultation survey more than three months after the statutory consultation closed could reasonably be perceived by residents as the Council acting in bad faith or attempting to shift the goalposts?

Councillor Beresford, Cabinet Member for Housing, was not present at the meeting to respond and a written response would therefore be provided.

31. Councillor Yasseen: What is the Council’s policy and position on unauthorised flags or banners being displayed on public property, including lampposts, railings, and other street furniture?

Councillor Marshall, Cabinet Member for Street Scene and Green Spaces, explained that the Council welcomed the display of flags on private property, recognising flags were often used to celebrate community events, express national pride or mark certain occasions. The formal policy was clear. The Council did not permit the use of public assets or the public realm for political purposes. Any political flags, banners, posters, or offensive material would be removed immediately, and where appropriate, enforcement action could be taken. Formal agreements were in place with some Community Groups and Parish Councils to install items such as hanging baskets, Christmas decorations, or Poppies on lighting columns. These agreements included safety checks, approved installation methods, and removal requirements.

 

In terms of public safety, the Council would use its legal powers under the Highways Act 1980 to remove any unauthorised items from the adopted highway. Flags or graffiti that posed a risk to pedestrians or road users would be removed as soon as practicably possible. The Council were also concerned about public safety around street lighting columns, particularly where ladders were used to install flags. Council operatives used specialist equipment and followed strict safety protocols to protect themselves and the public.


In her supplementary, Councillor Yasseen stated that St George was a Palestinian and Greek Christian Soldier who was martyred and buried in Palestine. He was adopted by England as a patron saint in the 14th century and the history was one of solidarity, faith, sacrifice, diversity and not of hate. She asked Councillor Marshall if she agreed that the embracing of the St George’s flag should be used as an opportunity for education and inclusion.

Councillor Marshall stated that she was unaware of this and would support the opportunity for education residents.

32. Councillor Ball: Why has there been no scrutiny of migration pressures overwhelming health resources due to Labour open-border policies?

Councillor Ball was not present at the meeting to ask the question, and a written response would therefore be provided.