Issue - decisions

Date of Decision:

14/02/2024 – (Notification of decision for forward plan was set at 29/02/2024 )

Title:

Business Waste Fees and Charges 2024-25

Decision Maker:

(Including Job Title)

Sam Barstow, Assistant Director, Community Safety & Street Scene

Specific Delegation:

(If any)

Group delegations and priorities:

Under orders of responsibility – Assistant Director Sam Barstow has the delegated responsibility to authorise/set the contract pricing structure for the Business waste service. This pricing is structure is currently outside of the normal fees and charges process and is commercial sensitive.

3.       In respect of procurement, contract administration and   best value:

          In accordance with Financial and Procurement           Procedure Rules, matters relating to the specification           for works, goods and services, the seeking of     estimates, quotations and tenders, the evaluation of the       same and acceptance of tenders relating to contracts       for works, goods and services in accordance with           approved budgets or supplementary estimates

Group delegations and priorities:

Regeneration and Environment Sub Scheme of delegation, section 7-

7.       Other functions

Any function not otherwise reserved to the full Council, the Cabinet, a committee of the Cabinet, a member of the Cabinet, a joint committee discharging executive functions or another local authority, relevant to the Assistant Director’s portfolio.

Brief Description of Decision:

The fees and charges for the Business Waste service for 2024-2025.

The decision will be made by Assistant Director Sam Barstow as agreed by cabinet/commissioners decision making meeting, 13^th March 2017 – minute 189 ( see attached), for the purpose of setting commercial activity prices.

The decision will be a variable pricing structure dependant on collection receptacle, tonnage, and frequency. With the option for the business waste officer to be flexible with certain parameters to agree individual pricing to attract and retain customers.

This is a key decision which is made outside of the normal fees and charges setting process due to the commercial nature of the service the Council offers. This key decision can be made by Assistant Director Sam Barstow as it was agreed by cabinet/commissioners decision making meeting, 13^th March 2017 – minute 189 ( see attached), for the purpose of setting commercial activity prices.

However subsequent years will be agreed via the fees and charges process and a cabinet report will be produced in the summer which will reflect future changes to the service following legislative requirements.

Reasons for the Decision:

The business waste service has had a full review of operations, costs, processes, and procedures. Specifically for determining a new pricing structure, finance colleagues including Jayne Close (Head of Finance R&E) and Robert Harrison (Finance Officer R&E) have worked fully with the service to produce the pricing structure, which ensures a full accurate pricing mechanism to ensure best value for the customers and the Council.

As a result changes to the pricing for the Business waste service was needed to reflect the new service areas now on offer(recycling streams)  to potential customers and to cover costs of running the service.

The recommended decision is to follow the pricing guide set out in Appendix 1 (Pricing Model Briefing)

Details of alternative options considered and rejected:

There are no other viable alternatives available.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

There are no conflicts of interest declared by any Executive Members.

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Pricing Model Briefing – Appendix 1 (Commercially sensitive information )