Issue - decisions

Date of Decision:

2^nd February 2024

Title:

22-148 Supply of Plants, Trees And Shrubs

Decision Maker:

(Including Job Title)

Sam Barstow

Assistant Director, Community Safety And Street Scene

Specific Delegation:

(If any)

Group delegations and priorities:

Under orders of responsibility – Assistant Director Sam Barstow has the delegated responsibility to authorise award of the 22-148 Supply of Plants, Trees and Shrubs contract under section 3 - 4 - 7:

3.       In respect of procurement, contract administration and   best value:

          In accordance with Financial and Procurement           Procedure Rules, matters relating to the specification           for works, goods and services, the seeking of     estimates, quotations and tenders, the evaluation of the       same and acceptance of tenders relating to contracts       for works, goods and services in accordance with           approved budgets or supplementary estimates

-       Where a contract for support and maintenance is renewed within five years of the original contract, -authority to award such a contract.

7.       Other functions

          Any function not otherwise reserved to the full Council,          the Cabinet, a committee of the Cabinet, a member of    the Cabinet, a joint committee discharging executive           functions or another local authority, relevant to the         Assistant Director’s portfolio.

Brief Description of Decision:

Following on from the evaluation process for this tender its recommended that the award for the Plants., Trees and Shrubs contract be awarded to J A Jones & Sons

Estimated Contract cost over the 4 year period of the contract is up to £400,000 but this could varying dependent on job requirements.

Reasons for the Decision:

The tenderers schedule or rates are a considerable increase compared to the previous contract and expected due to the current climate, however these additional costs generally are made up and charged to capital projects and external clients and will be factored in when tenders are produced.

Details of alternative options considered and rejected:

The procurement of plants, trees and shrubs is fundamental for the council to carry out numerous planned schemes with no inhouse alternative no other options were considered

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

No conflicts of interest.

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

None