Issue - decisions

Date of Decision:

8^th April, 2024

Title:

Garden Waste, Business Waste & Additional Bin Permit Subscription Service

Decision Maker:

(Including Job Title)

 Sam Barstow, Assistant Director of Community Safety and Street Scene, Regeneration and Environment

Specific Delegation:

(If any)

As per the Regeneration and Environment sub-scheme of delegation, the Assistant Director is authorised as follows:

3.       In respect of procurement, contract administration and           best value:

         In accordance with Financial and Procurement           Procedure Rules, matters relating to the specification           for works, goods and services, the seeking of           estimates, quotations and tenders, the evaluation of the     same and acceptance of tenders relating to contracts           for works, goods and services in accordance with           approved budgets or supplementary estimates

7.       Other functions

Any function not otherwise reserved to the full Council, the Cabinet, a committee of the Cabinet, a member of the Cabinet, a joint committee discharging executive functions or another local authority, relevant to the Assistant Director’s portfolio.

Brief Description of Decision:

The Council has sought to identify a Contractor to provide permit packs (including bin stickers) to qualifying residents and manage the information to allow the Council to provide the collection services efficiently. This will effect all Garden Waste, Commercial Waste and Additional Bin collections.

After a thorough tender exercise, evaluation and examination of the Tender Evaluation report, my decision is to award the contract to Permiserv

Reasons for the Decision:

Although Permiserv provided the only bid, it demonstrated a thorough understanding of the requirements of the service and scored very well in all areas in the evaluation process.

Details can be found in the attached Tender Evaluation report.

Details of alternative options considered and rejected:

As Permiserv were the only supplier to bid, there were no other alternatives to be considered within the procurement process. The only alternative would be to not award and the collection service left without the ability to identify containers for collection, leaving the council open to potential financial risk.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

N/A

Dispensations Granted:

(If any)

N/A

Reports or parts of reports considered

Tender Evaluation report - 22-280 Garden & Business Waste and Additional Bin Permit Subscription Service