Issue - decisions

Date of Decision:

14^th November, 2024

Title:

Narrow Access Vehicle Procurement Award

Decision Maker:

(Including Job Title)

Sam Barstow – Assistant Director – Community Safety and Street Scene

Specific Delegation:

(If any)

As referred to in the sub scheme of delegation the Assistant Director for Community Safety and Street Scene has the delegated responsibility to authorise the direct award of the Narrow Access Vehicle procurement contract to Dennis Eagle.

3.       In respect of procurement, contract administration and   best value:

           In accordance with Financial and Procurement            Procedure Rules, matters relating to the specification            for works, goods and services, the seeking of            estimates, quotations and tenders, the evaluation of the            same and acceptance of tenders relating to contracts            for works, goods and services in accordance with            approved budgets or supplementary estimates

Regeneration and Environment Sub Scheme of delegation, section 7-

7.        Other functions

Any function not otherwise reserved to the full Council, the Cabinet, a committee of the Cabinet, a member of the Cabinet, a joint committee discharging executive functions or another local authority, relevant to the Assistant Director’s portfolio.

Brief Description of Decision:

To Direct Award the Narrow Access Vehicle Procurement Contract to Dennis Eagle for x 2 Narrow Access Vehicles. 

The decision to direct award was due to only supplier being able to meet the specification of the unique waste management collection vehicles.

This is not a key decision.

Reasons for the Decision:

The reason for the decision to direct award was due the market being very small in terms of RCV production for waste management vehicles and even smaller for Narrow Access 12 tonne vehicles which are specialist in concept and design. They used to collect waste from high footfall and hard to access areas as they are considerably smaller than a standard 26t RCV. Rotherham Council currently has 1734 properties that the Narrow Access round collects from after performing route specific risk assessments.

Dennis Connect were the only business able to meet the specification so a direct award was recommended.

Details of alternative options considered and rejected:

There are no other viable alternatives available.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

There are no conflicts of interest declared by any Executive Members.

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Procurement Business Case