Issue - decisions

Date of Decision:

11/11/2025

Title:

Procurement of a contractor to complete electrical system upgrade works at Wharncliffe Flats

Decision Maker:

(Including Job Title)

Sarah Clyde, Assistant Director of Housing

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Sub-Scheme of Delegation - Strategic Director of Adult Care Housing and Public Health

Assistant Directors:

Each to act in relation to matters within their remit unless absent in which case any other Assistant Director may act:

3. In respect of procurement, contract administration and best value:

• In accordance with Financial and Procurement Procedure Rules, matters relating to the specification for works, goods and services, the seeking of estimates, quotations and tenders, the evaluation of the same and acceptance of tenders relating to contracts for works, goods and services in accordance with approved budgets or supplementary estimates.

Page 2 refers.

Decision:

Approval of a contract award to complete electrical system upgrade works at Wharncliffe Flats.

Reasons for the Decision:

The existing electrical infrastructure at the Wharncliffe estate is significantly outdated and unreliable. Contributing factors include general wear and tear, rodent damage, and vandalism. These issues pose risks to both safety and service reliability for residents.

The lighting is located on unadopted footpaths and on communal walkways which are the responsibility of housing. There are significant crime and anti-social behaviour issues on the estate.

The works include:

• Installation of vandal-resistant lighting in communal areas featuring auto-dim energy-saving functionality which will reduce energy consumption. 
• Renewal of the communal aerial system to ensure a more reliable service. 
• Replacement of distribution boards to enhance electrical safety and reliability.
• Rewiring of existing door entry systems for a more robust and functional access control.

These measures will improve the safety and visibility across the estate, aiming to reduce anti-social behaviour due to enhanced lighting and security.  In addition, they will be more reliable than the existing systems and present long-term cost savings through energy-efficient installations and reduced reactive maintenance.

Details of alternative options considered and rejected:

Do not undertake the electrical upgrade works. This will lead to lights and door entry systems which will not work in the future. It could also cause them to become unsafe. 

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None known.

Dispensations Granted:

(If any)

N/A

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

N/A

Dispensations Granted:

(If any)

N/A

Reports or parts of reports considered

Housing Capital Programme 2025-29 as approved in the 17 March 2025 Cabinet Minutes (Minute 135)