Issue - decisions

Date of Decision:

1^st April 2026

Title:

Provision of HR Shared Services to City of Doncaster Council (1^st April 2026 - 31^st March 2035)

Decision Maker:

(Including Job Title)

Lynsey Linton, Service Director of Human Resources and Organisational Development

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Sub-Scheme of Delegation - Executive Director of Corporate Services

Each to act in relation to matters within their remit unless absent in which case any other Assistant Director may act.

3.    In respect of procurement, contract administration and best value:

• In accordance with Financial and Procurement Procedure Rules, matters relating to the specification for works, goods and services, the seeking of estimates, quotations and tenders, the evaluation of the same and acceptance of tenders relating to contracts for works, goods and services in accordance with approved budgets or supplementary estimates.

• Where a contract for support and maintenance is renewed within five years of the original contract, authority to award such a contract.

Page 3 refers.

Decision:

To extend the existing Shared Services Agreement, for the provision of Transactional HR & Payroll services, to City of Doncaster Council for a period of 10 years (1st April 2026 to 31st March 2036) with a review built in annually.

Reasons for the Decision:

The HR Shared Service provides a quality service to both Rotherham and Doncaster Councils, sharing system and staffing costs to benefit from economies of scale.

Continuing to operate this service is beneficial to both parties, with any plan to end the service requiring a significant investment in time and expenditure.

Details of alternative options considered and rejected:

Not extend the agreement.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

No conflicts of interest raised.

Dispensations Granted:

(If any)

N/A

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

No conflicts of interest raised.

Dispensations Granted:

(If any)

N/A

Reports or parts of reports relevant to the decision being taken:

N/A