Issue - decisions

Date of Decision:

28 April 2021 

Decision Maker:

(Including Job Title)

Paul Woodcock, Strategic Director – Regeneration and Environment

Specific Delegation:

(If any)

Non-specific

Brief Description of Decision:

That the request to grant an exemption to extend the procurement framework in relation for the contracts for Transportation of Children, Young People and Adults, be approved.

Reasons for the Decision:

The existing procurement contract expired on 30 April 2021 and no application to extend the contract by way of an exemption had been processed to date. In order to allow sufficient time to consult with external transport providers, parents/carers of the children and apply the appropriate procurement process, a realistic timescale for renewal is September 2022.

The granting of the exemption allows the necessary timeframe to secure the existing provision, scope out the renewal programme, consider learnings from previous implementation and options for alternative procurement frameworks and ensure the stakeholders feel engaged and adequately consulted.

Details of alternative options considered and rejected:

The alternative option of not granting an exemption was rejected as in the interim, without an exemption, there was a risk that existing provision and commitment/loyalty would be withdrawn, as operators sought more definite work there would be a risk that the Council may be subject to demands for increased rates for services in the future.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Exemption Request Form - ERF000212-20